Project Coordinator

Leadline Inc.; Jacksonville (FL); On-site; USD 60,000 - 75,000; Full time

Job summary

Evans General Contractors, LLC, a growing national/international design-build firm, seeks an experienced contract administrator in Jacksonville, FL.

You will manage contracts on diverse commercial and industrial projects, prepare reports, subcontracts, purchase orders, and handle changes through Viewpoint Vista and Textura Oracle. Strong communication and MS Office skills are essential; associates degree preferred.

Qualifications

• Associates Degree preferred, with strong MS Office skills.
• 4+ years of contract administration experience in commercial construction.
• Experience with Viewpoint Vista and Textura Oracle.
• Strong verbal and written communication skills.

Responsibilities

• Oversee project documentation from start to finish under PMs.
• Prepare reports and analyze project performance.
• Generate subcontracts, purchase orders, and change orders.
• Coordinate draws, lien waivers, and pay applications.
• Distribute submittals, RFIs, drawings, and daily reports.

Skills

Contract administration

MS Office

Communication

Education

Associate degree

Tools

Viewpoint Vista

Textura Oracle

Job description

Evans General Contractors, LLC is a growing, national/international design-build construction company performing work in a wide variety of commercial and industrial markets.

Duties and Responsibilities

• See each assigned project from start to finish under the direction of multiple Project Managers.
• Prepare, report and analyze each project throughout its duration.
• Generate subcontracts and purchase orders, helping to ensure that all parties comply with the requirements specified in each contract.
• Produce documents for any changes to the agreement that occur over the course of the contract.
• Execute the closeout process when both parties have met their obligations.
• Generate owner change order requests, change orders, pay applications, etc. via Viewpoint (Vista) and Textura (Oracle).
• Initiate, approve and close monthly draws.
• Collect lien waivers and affidavits for each Draw.
• Enter and distribute submittals, RFI's, test logs, daily reports, etc. as needed.
• Receive and record drawings.
• Prepare monthly projection reports or other reports as needed (for example: open payables, job cost, etc.)
• Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
• Assists with other related clerical duties such as photocopying, faxing, filing and collating.
• Answers front desk telephone and directs the caller to the appropriate employee or to the employee’s voicemail when appropriate.
• Other responsibilities as assigned.

Other Requirements

• Associates Degree, preferred
• Minimum of 4 years of experience in contract administration, preferred
• Experience in commercial construction preferred
• Experience with Viewpoint (Vista) and Textura (Oracle) preferred
• Strong verbal and written communication skills
• Proficiency in MS Office Suite