Project Coordinator

ARB, Inc; Irvine (CA); On-site; USD 43,000 - 47,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with company match

Employee Stock Purchase Plan (ESPP)

Tuition Reimbursement

Paid Time Off, Holidays

Community Service PTO

Pet Coverage

Legal Assistance Coverage

Overtime opportunities

Growth Opportunities

Job summary

ARB, Inc. in Irvine, CA is seeking a Project Coordinator to support operations with a variety of administrative tasks, including data entry, vendor coordination, and billing preparation.

The role requires strong Excel skills, attention to detail, and the ability to multitask in a fast-paced environment. You will interact with multiple project teams and suppliers to ensure accurate records and timely payments.

Qualifications

• Previous administrative support experience preferred.
• Proficient with Microsoft Office (Excel, Word, Outlook).
• Ability to create and manipulate spreadsheets in Excel.
• Strong communication and organizational skills.
• Detail-oriented and able to work in a fast-paced environment.

Responsibilities

• Enter labor, equipment and vendor commitments into Excel daily.
• Sort, scan and file timesheets and receivers for multiple projects daily.
• Code and approve vendor invoices in PVault and log in Excel/FileMaker daily.
• Conduct weekly job audits and reconciliations.
• Process new hire paperwork as needed.
• Compile backup materials to support billing.
• Assist with subcontract management, change orders and billing packages.
• Order materials and issue purchase orders to vendors.

Skills

Microsoft Excel

Administrative support

Communication skills

Time management

Data entry

Tools

PVault

FileMaker

Viewpoint Vista

B2W

Job description

Job Overview:Primoris Gas Operations, which consist of companies such as Q3 Contracting, ARB, Primoris Distribution Services, Snelson and Pipejacking Trenchless, has over 60 years of experience working in the natural gas distribution industry. Over this time, we have maintained numerous customer relationships spanning more than two decades. Providing a safe environment, quality workmanship, and exceptional value to our customers is the foremost focus of our operationsARB Inc. has an immediate opening for a Project Coordinator for Irvine CA. Successful candidates will have previous experience supporting operations through a variety of administrative tasks.Primary Responsibilities Include:Key in Labor, equipment & third-party vendor commitments in excel dailySort, scan and file timesheets, and Receivers for multiple projects dailyCode and approve vendor invoices in an electronic system (PVault) and log invoices in Excel/FileMaker dailyConduct weekly job audits / reconciliationProcess new hire paperwork as neededCompiling of backup to prepare for billingMisc. administrative tasks to assist the department with subcontract management, change order/billing packages, project forecasting, etc.Order materials & provide purchase orders to vendorsJob RequirementsPrevious administrative support experience preferred.Computer literate with proficiency in Microsoft Applications (Excel, Word, Outlook)Ability to create, formulate, and manipulate spreadsheets in ExcelPossess a positive “I’ll do anything to help out” attitudeMust be a quick learner, have strong organizational skills, have a high degree of accuracy and attention to detail while working in a fast-paced environmentPossess strong communication skills (written/verbal) with the ability to interface with diverse levels of personnelAbility to take direction, prioritize, multi-task, and work under time constraintsAbility to work in team environment, as well as independentlyViewpoint Vista, PVault, B2W, and FileMaker experience a plusStrong analytical and problem-solving skillsWillingness to collaborate and share ideas with team to increase efficiencyARB Inc. is a drug-free environment, and all candidates are subject to drug testing.Benefits Include:Competitive compensation is paid weekly.Best-in-class; Medical, Dental, Vision, and LTD/STD.401(k) with company match, vested day-one.Employee Stock Purchase Plan [ESPP].Tuition Reimbursement.Paid Time Off, Holiday Pay, and Community Service Paid Time Off.Pet Coverage "For our Furry Friends"Legal Assistance CoverageAward-winning safety programs.Overtime opportunities.Growth Opportunities.And moreCompensation: $31-34/hour (Compensation will depend on qualifications and experience.) EEO Statement:We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.Third Party Agency Notice:Primoris will not accept any unsolicited resumes from any third-party recruiting agencies either domestic or international. Primoris nor its subsidiaries will be responsible for any fees from the use of any unsolicited resumes either through our ATS or via electronic mail systems from any agency representative or agency consultant unless your firm is an approved vendor partner with a current executed agreement.Company Overview:ARB, Inc. has a long history of providing maintenance, construction, fabrication, and EPC services throughout the U.S., with safety and quality as our highest value proposition. We self-perform and deliver turnkey construction and EPC services to our clients within the energy infrastructure industry (gas processing, product storage and transportation, chemical/petrochemical, power generation, renewables, refining, and mining).Benefits:Competitive compensation paid weekly.Best-in-class; Medical, Dental, Vision, and LTD/STD.401(k) with company match, vested day-one.Employee Stock Purchase Plan [ESPP].Tuition Reimbursement.Paid Time Off, Holiday Pay, and Community Service Paid Time Off.Pet Coverage "For our Furry Friends"Legal Assistance CoverageAward winning safety programs.Overtime opportunities.Growth Opportunities.And more.EEO StatementWe are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.Agency StatementWe are not accepting resumes from Third Party Recruiting Firms for this position. If you are an Agency or Search firm representative, contact the Primoris Talent Acquisition Manager directly for consideration. Primoris or its subsidiaries will not be responsible for any fees arising from the use of resumes and online response forms through this source. In addition, Primoris or its subsidiaries will not be responsible for any fees on unsolicited resumes that are submitted to any member of the Staffing or Operations team. Primoris has established an approved vendor program for this service and will only consider accepting submissions from those approved firms. For consideration in becoming an approved vendor, contact HR.Equal Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.