Project Coordinator

Primoris Services Corporation; Irvine, Northern (CA, KY); On-site; USD 43,000 - 47,000; Full time

Benefits offered by this job

Medical, Dental, Vision, LTD/STD

401(k) with company match

Employee Stock Purchase Plan

Tuition Reimbursement

Paid Time Off

Holiday Pay

Community Service

Pet Coverage

Legal Assistance Coverage

Award-winning safety programs

Growth Opportunities

Job summary

ARB Inc. has an immediate opening for a Project Coordinator in Irvine, CA. The role supports labor, equipment, and vendor commitments, handles timesheets, invoices, and billing backups, and performs various administrative tasks to assist subcontract management and forecasting.

We seek candidates with prior admin experience, solid MS Office skills, and the ability to multi-task in a fast-paced environment. Drug testing is required as ARB Inc. is a drug-free workplace.

Qualifications

• Previous administrative support experience preferred.
• Computer literate with proficiency in Microsoft Applications (Excel, Word, Outlook)
• Ability to create, formulate, and manipulate spreadsheets in Excel
• Possess a positive \"I'll do anything to help out\" attitude
• Must be a quick learner, have strong organizational skills, have a high degree of accuracy and attention to detail while working in a fast-paced environment
• Possess strong communication skills (written/verbal) with the ability to interface with diverse levels of personnel
• Ability to take direction, prioritize, multi-task, and work under time constraints
• Ability to work in team environment, as well as independently
• Viewpoint Vista, PVault, B2W, and FileMaker experience a plus
• Strong analytical and problem-solving skills
• Willingness to collaborate and share ideas with team to increase efficiency
• ARB Inc. is a drug-free environment, and all candidates are subject to drug testing.

Responsibilities

• Key in Labor, equipment & third-party vendor commitments in excel daily
• Sort, scan and file timesheets, and Receivers for multiple projects daily
• Code and approve vendor invoices in an electronic system (PVault) and log invoices in Excel/FileMaker daily
• Conduct weekly job audits / reconciliation
• Process new hire paperwork as needed
• Compiling of backup to prepare for billing
• Misc. administrative tasks to assist the department with subcontract management, change order/billing packages, project forecasting, etc.
• Order materials & provide purchase orders to vendors

Skills

Excel spreadsheet skills

MS Office suite

Strong communication

Organizational skills

Detail oriented

Fast learner

Team collaboration

Multitasking

Analytical/problem solving

Tools

PVault

FileMaker

Viewpoint Vista

B2W

Excel

Job description

Job Overview: Primoris Gas Operations, which consist of companies such as Q3 Contracting, ARB, Primoris Distribution Services, Snelson and Pipejacking Trenchless, has over 60 years of experience working in the natural gas distribution industry. Over this time, we have maintained numerous customer relationships spanning more than two decades. Providing a safe environment, quality workmanship, and exceptional value to our customers is the foremost focus of our operations ARB Inc. has an immediate opening for a Project Coordinator for Irvine CA.

Primary Responsibilities Include:

• Key in Labor, equipment & third-party vendor commitments in excel daily
• Sort, scan and file timesheets, and Receivers for multiple projects daily
• Code and approve vendor invoices in an electronic system (PVault) and log invoices in Excel/FileMaker daily
• Conduct weekly job audits / reconciliation
• Process new hire paperwork as needed
• Compiling of backup to prepare for billing
• Misc. administrative tasks to assist the department with subcontract management, change order/billing packages, project forecasting, etc.
• Order materials & provide purchase orders to vendors

Job Requirements:

• Previous administrative support experience preferred.
• Computer literate with proficiency in Microsoft Applications (Excel, Word, Outlook)
• Ability to create, formulate, and manipulate spreadsheets in Excel
• Possess a positive "I'll do anything to help out" attitude
• Must be a quick learner, have strong organizational skills, have a high degree of accuracy and attention to detail while working in a fast-paced environment
• Possess strong communication skills (written/verbal) with the ability to interface with diverse levels of personnel
• Ability to take direction, prioritize, multi-task, and work under time constraints
• Ability to work in team environment, as well as independently
• Viewpoint Vista, PVault, B2W, and FileMaker experience a plus
• Strong analytical and problem-solving skills
• Willingness to collaborate and share ideas with team to increase efficiency
• ARB Inc. is a drug-free environment, and all candidates are subject to drug testing.

Benefits Include:

• Competitive compensation is paid weekly.
• Best-in-class; Medical, Dental, Vision, and LTD/STD.
• 401(k) with company match, vested day-one.
• Employee Stock Purchase Plan [ESPP].
• Tuition Reimbursement.
• Paid Time Off, Holiday Pay, and Community Service
• Paid Time Off.
• Pet Coverage "For our Furry Friends"
• Legal Assistance Coverage
• Award-winning safety programs.
• Overtime opportunities.
• Growth Opportunities.
• And more

Compensation:

$31-34/hour (Compensation will depend on qualifications and experience.)

EEO Statement:

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Power Your Potential.

As a premier specialty contractor, we deliver critical infrastructure services to the utility and energy markets throughout the United States and Canada. We're proud to provide unmatched value to our clients, a safe work environment to our employees, and innovation to our communities. When you're part of our team, the opportunities are endless. From career advancement to worldclass benefits, we value, safeguard, invest in, and motivate our employees as we build the future, together.