Project Coordinator

Padmore Global Connections LLC; Indianapolis (IN); On-site; USD 65,000 - 90,000; Full time

Job summary

Padmore Global Connections LLC is seeking an IT Project Coordinator for the Indiana Office of Technology (IOT) to support the Enterprise PMO. You will act as a key liaison among IOT, agency partners, vendors, and internal teams to ensure clear communication, timely follow-up, and steady progress across multiple technology initiatives.

The role emphasizes organizing project activities, monitoring timelines, maintaining documentation and dashboards, and promoting standardized PMO practices to

Qualifications

• Experience coordinating IT projects or programs.
• Strong communication and stakeholder management skills.
• Ability to organize tasks, track milestones, and maintain dashboards.

Responsibilities

• Serve as a liaison between IOT and agency partners, ensuring consistent communication and a positive customer experience throughout the project lifecycle.
• Coordinate project activities across teams—scheduling meetings, tracking tasks, following up on action items, and helping teams stay organized and on schedule.
• Monitor progress and timelines, ensuring milestones are met and any potential roadblocks are identified early and communicated effectively.
• Support documentation and reporting, helping maintain accurate project records, updates, and dashboards.
• Promote consistency and collaboration by using standardized project management tools and templates within the PMO framework.
• Contribute to process improvement, sharing feedback and ideas that enhance efficiency, communication, and overall project delivery.
• Partner with agencies to manage IOT activities associated with projects with varying levels of complexity.
• Work primarily with an external project manager (vendor or agency-side) to discuss timelines and schedules, ensuring milestones and deliverables are met on time.
• Facilitate communication among project stakeholders, including IOT team members, vendors, and agency representatives.

Job description

NOTE

Applications with resumes in PDF Format will be automatically rejected. Only Word format resumes will be considered.

Short Description

The Indiana Office of Technology (IOT) is seeking a highly organized, proactive, relationship-focused and detail-oriented IT Project Coordinator to support the Enterprise Project Management Office (PMO).

Complete Description

This role is ideal for someone who thrives on communication, enjoys connecting people and information, and takes pride in helping projects move forward smoothly.

As an IT Project Coordinator, youll serve as a key point of contact between IOT, agency partners, vendors, and internal teamsensuring clear communication, timely follow-up, and consistent progress across multiple technology initiatives. Youll play a central role in keeping everyone aligned, informed, and confident in next steps.

Key Responsibilities

• Serve as a liaison between IOT and agency partners, ensuring consistent communication and a positive customer experience throughout the project lifecycle.
• Coordinate project activities across teamsscheduling meetings, tracking tasks, following up on action items, and helping teams stay organized and on schedule.
• Monitor progress and timelines, ensuring milestones are met and any potential roadblocks are identified early and communicated effectively.
• Support documentation and reporting, helping maintain accurate project records, updates, and dashboards
• Promote consistency and collaboration by using standardized project management tools and templates within the PMO framework
• Contribute to process improvement, sharing feedback and ideas that enhance efficiency, communication, and overall project delivery
• Partner with agencies to manage IOT activities associated with projects with a varying level of complexity.
• Will primarily work with an external project manager (vendor or agency-side) to discuss project timelines and schedules, ensuring that milestones are met and deliverables are completed on time.
• Facilitate communication among project stakeholders, including IOT team members, vendors, and agency representatives.