Project Coordinator

Gilder Search Group; Indianapolis (IN); Hybrid; USD 61,992; Full time

Job summary

A consulting firm in project management is seeking a Project Coordinator in Indianapolis. This hybrid position involves ensuring effective communication between departments and partners, coordinating project activities, monitoring timelines, and facilitating stakeholder communication. Candidates should be local to the Indianapolis area. The role offers a competitive pay rate at $45.00 per hour.

Responsibilities

• Serve as a liaison between department and partners for communication.
• Coordinate project activities across teams and schedules.
• Monitor progress and timelines to ensure milestones are met.
• Support documentation and reporting for project records.
• Promote consistency using standardized project management tools.
• Contribute to process improvement and feedback sharing.
• Partner with agencies to manage department activities on projects.
• Work with an external project manager on timelines and schedules.
• Facilitate communication among project stakeholders.

Job description

Vergence -Indianapolis, IN, United States

Hybrid position. Must live in the Indianapolis area.

Pay: $45.00/hour

In this role you will:

• Serve as a liaison between department and partners, ensuring consistent communication and a positive customer experience throughout the project lifecycle.
• Coordinate project activities across teams—scheduling meetings, tracking tasks, following up on action items, and helping teams stay organized and on schedule.
• Monitor progress and timelines, ensuring milestones are met and any potential roadblocks are identified early and communicated effectively.
• Support documentation and reporting, helping maintain accurate project records, updates, and dashboards.
• Promote consistency and collaboration by using standardized project management tools and templates within the PMO framework.
• Contribute to process improvement, sharing feedback and ideas that enhance efficiency, communication, and overall project delivery.
• Partner with agencies to manage department activities associated with projects with a varying level of complexity.
• Will primarily work with an external project manager to discuss project timelines and schedules, ensuring that milestones are met and deliverables are completed on time.
• Facilitate communication among project stakeholders, including department team members, vendors, and agency representatives.

Posted: Thursday, October 23, 2025

Job # 600