Project Coordinator

By Light Professional IT Services LLC; Indiana; On-site; USD 45,000 - 65,000; Full time

Job summary

Dignitas Technologies, a By Light company, seeks an experienced administrative professional to join our team in support of office operations and HR processes. The role involves managing schedules, handling correspondence, and coordinating meetings in a fast-paced environment.

A current Active Secret security clearance is required, along with strong organizational and communication skills. Responsibilities cover filing, documentation control, HR-related support, and ensuring efficient

Qualifications

• Associates degree or equivalent experience.
• Active Secret security clearance required.
• Experience providing office management and administrative support services.
• Experience supporting HR policies, procedures, and employee communications.
• Proficiency with Microsoft Office products.
• Experience organizing project management documentation and administrative records.

Responsibilities

• Provide general office management and administrative support services.
• Answer and direct phone calls, coordinate meetings, and manage schedules and appointments.
• Produce and distribute correspondence, memos, letters, and forms.
• Develop, organize, and maintain filing systems and project documentation.
• Support visitors, staff, and leadership with day-to-day administrative needs.
• Assist Program and Project Managers with a variety of administrative and project coordination tasks.
• Support organization and maintenance of project management documentation and records.
• Assist with HR-related processes, policies, procedures, and employee support activities.
• Communicate effectively with coworkers and assist with problem resolution.
• Utilize Microsoft Office products to support reporting, scheduling, tracking, and documentation activities.

Skills

Office administration

Communication

Multitasking

Organizational skills

Microsoft Office

HR support

Education

Associate degree

Tools

Microsoft Office

Job description

Company Overview

Dignitas Technologies, a By Light company, offers a wide range of services in the military modeling, simulation, and training (MS&T) industry from research efforts advancing simulation technologies to large acquisition contracts. Dignitas specializes in system and software analysis, design, development, testing, fielding, and courseware for Live, Virtual, and Constructive (LVC) training applications.

By Light Professional IT Services LLC readies warfighters and federal agencies with technology and systems engineered to connect, protect, and prepare individuals and teams for whatever comes next. Headquartered in McLean, VA, By Light supports defense, civilian, and commercial IT customers worldwide.

Responsibilities

• Provide general office management and administrative support services.
• Answer and direct phone calls, coordinate meetings, and manage schedules and appointments.
• Produce and distribute correspondence, memos, letters, and forms.
• Develop, organize, and maintain filing systems and project documentation.
• Support visitors, staff, and leadership with day-to-day administrative needs.
• Assist Program and Project Managers with a variety of administrative and project coordination tasks.
• Support organization and maintenance of project management documentation and records.
• Assist with HR-related processes, policies, procedures, and employee support activities.
• Communicate effectively with coworkers and assist with problem resolution.
• Utilize Microsoft Office products to support reporting, scheduling, tracking, and documentation activities.

Required Experience/Qualifications

• Associates degree or equivalent experience.
• Active Secret security clearance required.
• Experience providing office management and administrative support services.
• Experience supporting HR policies, procedures, and employee communications.
• Proficiency with Microsoft Office products.
• Experience organizing project management documentation and administrative records.
• Strong organizational, communication, and multitasking skills.
• Ability to work independently and within a team environment.

Special Requirements/Security Clearance

• Active Secret Clearance required.