Project Coordinator

Velox; Huntsville (AL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401(k) with Company Match

Vacation and Holidays

Per Diem

Bonus/Incentive Pay

Company Vehicle and Fuel Card

Job summary

Velox is seeking a Project Coordinator to support fiber and utility construction projects, coordinating workflows, tracking production and documentation, and assisting with billing and closeout activities.

The role requires strong organizational skills, attention to detail, and effective communication as you work with field operations, project management, engineering, subcontractors, clients, and internal teams to keep projects moving from start to finish.

Qualifications

• Strong organizational skills with the ability to manage multiple projects, priorities, and deadlines.
• Strong written and verbal communication skills.
• Ability to independently manage assigned workflows and take ownership of project needs.
• Experience in telecommunications, fiber construction, or utility construction is preferred.
• Experience with construction billing, locates, permitting, subcontractor coordination, redlines, as-builts, or closeouts is preferred.
• Proficiency with spreadsheets and project tracking systems.

Responsibilities

• Coordinate and track multiple fiber and utility construction projects throughout the lifecycle.
• Monitor schedules, milestones, production, deliverables, and completion status.
• Coordinate utility locates, permits, work orders, and other requirements.
• Review daily production reports and project photos to verify work.
• Prepare and process billing documentation based on verified work.
• Track changes, change orders, and billing status.
• Coordinate with subcontractors and field teams to track production and documentation.
• Maintain redlines, as-builts, and other project documentation.
• Maintain trackers, spreadsheets, Smartsheet dashboards, and reporting systems.
• Compile closeout packages including permits and testing documentation.
• Maintain accurate project files and document version control.
• Resolve issues across field operations, engineering, and management to keep projects moving.
• Ensure documentation meets client requirements and QA/QC standards.
• Identify opportunities to improve workflows, reporting, and documentation.

Skills

Organizational skills

Attention to detail

Communication

Workflow management

Spreadsheets

Digital collaboration tools

Cross-functional coordination

Tools

Smartsheet

Job description

Velox is seeking a Project Coordinator to support the successful execution of fiber and utility construction projects by coordinating project workflows, tracking production and documentation, supporting billing and closeout activities, and keeping projects moving from start to finish.

This role serves as a key point of coordination between field operations, project management, engineering, subcontractors, clients, and internal teams. The ideal candidate is highly organized, detail-oriented, and comfortable taking ownership of multiple project priorities in a fast-paced construction environment.

What You'll Do

• Coordinate and track multiple fiber and utility construction projects throughout the project lifecycle
• Monitor project schedules, milestones, production, deliverables, and completion status
• Coordinate utility locates, permits, work orders, and other project requirements
• Review daily production reports, field documentation, and project photos to verify completed work
• Prepare and process billing documentation based on verified production and completed work
• Track project changes, change orders, and billing status
• Coordinate with subcontractors and field teams to track production, documentation, and outstanding project needs
• Prepare and maintain redlines, as-built drawings, and other project documentation
• Maintain project trackers, spreadsheets, Smartsheet dashboards, and reporting systems
• Compile project closeout packages, including permits, testing documentation, redlines, as-builts, and final deliverables
• Maintain accurate project files and document version control
• Work across field operations, engineering, project management, utility locating teams, municipalities, subcontractors, clients, and internal departments to resolve issues and keep projects moving
• Ensure project documentation meets client requirements and company QA/QC standards
• Identify opportunities to improve project workflows, reporting, and documentation processes

What We're Looking For

• Strong organizational skills with the ability to manage multiple projects, priorities, and deadlines
• Strong attention to detail and follow-through
• Ability to independently manage assigned workflows and take ownership of project needs
• Strong written and verbal communication skills
• Ability to work effectively with both field and office-based teams
• Comfortable working in a fast-paced environment where priorities may shift
• Proficiency with spreadsheets, project tracking systems, and digital collaboration tools
• Experience in telecommunications, fiber construction, utility construction, or a similar project-based environment preferred
• Experience with construction billing, utility locates, permitting, subcontractor coordination, redlines, as-builts, or project closeouts preferred
• Smartsheet experience preferred

Benefits

• Competitive Salary
• Health Insurance
• Dental Insurance
• Vision Insurance
• 401(k) with Company Match
• Vacation and Holiday Pay
• Per Diem (when applicable)
• Bonus/Incentive Pay (when applicable)
• Company Vehicle and Fuel Card (when applicable)

Company Culture

At Velox, our team is guided by our core values of Safety, Integrity, Expertise, and Respect. We believe in The Velox Way—our unique approach to utility construction that provides customers with peace of mind and helps build fiber networks that exceed industry standards.