Project Coordinator

Velox LLC; Huntsville (AL); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Health Insurance

401(k) with Company Match

Vacation and Holiday Pay

Per Diem (when applicable)

Bonus/Incentive Pay (when applicable)

Job summary

Velox LLC is seeking a Project Coordinator to support fiber and utility construction projects from start to finish. You will coordinate workflows, track production and documentation, and assist with billing and closeout activities, ensuring projects move smoothly.

Ideal candidates are highly organized, detail-oriented, and able to own multiple priorities in a fast-paced construction environment while collaborating with field operations, project management, engineering, subcontractors, clients,

Qualifications

• Experience coordinating multiple fiber/utility construction projects.
• Excellent organizational and problem-solving abilities.
• Strong written and verbal communication skills.

Responsibilities

• Coordinate and track multiple fiber and utility construction projects through the lifecycle.
• Monitor schedules, milestones, production, deliverables, and completion status.
• Coordinate locates, permits, work orders, and other project requirements.
• Review daily field reports and photos to verify work completion.
• Prepare and process billing documentation based on verified work.

Skills

Project coordination

Detail-oriented

Strong communication

Multitask management

Spreadsheet proficiency

Tools

Smartsheet

Project tracking systems

Spreadsheets

Job description

Velox is seeking a Project Coordinator to support the successful execution of fiber and utility construction projects by coordinating project workflows, tracking production and documentation, supporting billing and closeout activities, and keeping projects moving from start to finish.

This role serves as a key point of coordination between field operations, project management, engineering, subcontractors, clients, and internal teams. The ideal candidate is highly organized, detail-oriented, and comfortable taking ownership of multiple project priorities in a fast-paced construction environment.

What You'll Do

• Coordinate and track multiple fiber and utility construction projects throughout the project lifecycle
• Monitor project schedules, milestones, production, deliverables, and completion status
• Coordinate utility locates, permits, work orders, and other project requirements
• Review daily production reports, field documentation, and project photos to verify completed work
• Prepare and process billing documentation based on verified production and completed work
• Track project changes, change orders, and billing status
• Coordinate with subcontractors and field teams to track production, documentation, and outstanding project needs
• Prepare and maintain redlines, as-built drawings, and other project documentation
• Maintain project trackers, spreadsheets, Smartsheet dashboards, and reporting systems
• Compile project closeout packages, including permits, testing documentation, redlines, as-builts, and final deliverables
• Maintain accurate project files and document version control
• Work across field operations, engineering, project management, utility locating teams, municipalities, subcontractors, clients, and internal departments to resolve issues and keep projects moving
• Ensure project documentation meets client requirements and company QA/QC standards
• Identify opportunities to improve project workflows, reporting, and documentation processes

What We're Looking For

• Strong organizational skills with the ability to manage multiple projects, priorities, and deadlines
• Strong attention to detail and follow-through
• Ability to independently manage assigned workflows and take ownership of project needs
• Strong written and verbal communication skills
• Ability to work effectively with both field and office-based teams
• Comfortable working in a fast-paced environment where priorities may shift
• Proficiency with spreadsheets, project tracking systems, and digital collaboration tools
• Experience in telecommunications, fiber construction, utility construction, or a similar project-based environment preferred
• Experience with construction billing, utility locates, permitting, subcontractor coordination, redlines, as-builts, or project closeouts preferred
• Smartsheet experience preferred

Benefits

At Velox, our goal is to create a work environment that supports both personal and professional growth. Our competitive benefits package includes:

• Competitive Salary
• Health Insurance
• Dental Insurance
• Vision Insurance
• 401(k) with Company Match
• Vacation and Holiday Pay
• Per Diem (when applicable)
• Bonus/Incentive Pay (when applicable)
• Company Vehicle and Fuel Card (when applicable)

Company Culture

At Velox, our team is guided by our core values of Safety, Integrity, Expertise, and Respect. We believe in The Velox Way—our unique approach to utility construction that provides customers with peace of mind and helps build fiber networks that exceed industry standards.