Project Coordinator

ICON Consultants, LP; Huntington Beach (CA); On-site; USD 34,000 - 55,000; Part time

Benefits offered by this job

Comprehensive benefits (401K, Health, 

Job summary

ICON Consultants, LP seeks a detail-oriented Project Coordinator in Huntington Beach, CA. The role supports project operations, manages administrative deliverables, and maintains project documentation.

A bachelor’s degree and advanced Excel skills are required, with experience in budgets, expense reporting, and financial tracking. The candidate will compile expense reports, prepare financial summaries, coordinate with vendors, and support managers with schedules, meeting minutes, and stakeholder

Qualifications

• Bachelor’s degree in Business Administration, Finance, Management, or related field (Required).
• Advanced Microsoft Excel skills (Pivot Tables, XLOOKUP/VLOOKUP).
• 1–3 years of project coordination or financial administration experience.

Responsibilities

• Compile, track, and audit project expense reports.
• Prepare monthly financial summaries and budget vs. actual reports.
• Coordinate with vendors and accounts payable to process invoices.
• Support project managers in maintaining schedules and deadlines.
• Prepare status reports, meeting agendas, and minutes.
• Build Excel spreadsheets to track metrics and timelines.
• Create dashboards for executive updates.

Skills

Project coordination

Data analysis

Budget tracking

Administrative support

Communication

Education

Bachelor's degree

Tools

Excel

Job description

Benefits: Comprehensive benefits (401K, Health, Dental, and Vision) through Icon Consultants are available

Job Type: 8 – month contract role

Position Overview

We are seeking an organized, detail-oriented Project Coordinator to join our team. In this role, you will support project operations, manage administrative deliverables, and maintain accurate project documentation. The ideal candidate holds a bachelor’s degree, possesses advanced Microsoft Excel skills, and has a strong track record of managing project budgets, expense reporting, and financial tracking.

Key Responsibilities

• Compile, track, and audit project-related expense reports to ensure compliance with company policies and budgets.
• Prepare monthly financial summaries, cost trackers, and budget vs. actual variance reports.
• Coordinate with vendors and accounts payable to process invoices and track project disbursements.
• Project Coordination & Administration:
• Support project managers in maintaining schedules, tracking deadlines, and monitoring task completions.
• Prepare and distribute status reports, meeting agendas, and detailed meeting minutes to key stakeholders.
• Act as a central point of contact for project team members and external partners.
• Data Analysis & Spreadsheets:
• Build, maintain, and update complex Excel spreadsheets to track project metrics and timelines.
• Utilize advanced Excel functions (VLOOKUP/XLOOKUP, Pivot Tables, logical formulas, data validation) to analyze operational data.
• Generate clear visual dashboards and charts for executive updates.

Qualifications & Requirements

• Education: Bachelor’s degree in Business Administration, Finance, Management, or a related field (Required).
• Technical Skills:
• Advanced proficiency in Microsoft Excel (e.g., Pivot Tables, XLOOKUP/VLOOKUP, complex formulas, data formatting, conditional formatting).
• Experience with Microsoft Office Suite (Word, PowerPoint, Outlook, Teams).
• Experience: 1–3 years of experience in project coordination, administrative support, or financial administration.
• Core Competencies:
• High accuracy and attention to detail, particularly in handling financial data and expense reports.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities with the capability to manage multiple priorities simultaneously.