Project Coordinator

Yulista Holding, LLC; Houston (TX); On-site; USD 55,000 - 80,000; Full time

Benefits offered by this job

Competitive wages

Tuition reimbursement

Health insurance

401(K) match

Paid time off

Job summary

Brice Highway LLC in Houston, TX is seeking a Project Coordinator to join the Project Management team and support the Vice President in planning, coordinating, and closing out construction projects. The role requires on-site work in the Houston area and collaboration across departments to ensure projects meet timelines and budgets.

The ideal candidate will perform advanced administrative tasks, assist with cost estimates and bid preparation, ensure Davis-Bacon wage compliance, manage

Qualifications

• Advanced knowledge of heavy civil construction practices.
• Ability to interpret and apply construction contract specifications and compliance provisions.
• Strong organizational and time management skills with the ability to prioritize multiple projects and meet deadlines.

Responsibilities

• Support the Project Management team with planning, scheduling, coordination, and execution activities.
• Assist with preparing bid documentation and supporting marketing efforts.
• Coordinate the application process for permits, licenses, and regulatory approvals.
• Prepare weekly certified payroll reports for public works projects and ensure wage compliance.

Skills

Heavy Civil Construction

Project Coordination

Construction Administration

Education

High School Diploma or equivalent

Bachelor’s degree in construction management, engineering, or related field

Tools

HCSS

P6

Procore

Job description

Brice Highway LLC Regular

Why choose us? As a proud subsidiary of Calista Brice, we're part of a family of 20+ companies tackling tough construction, environmental, and technical challenges. Working at a Calista Brice company means joining a team where cultural values and practical innovation come together to create meaningful impact. You'll experience the stability of a large organization while enjoying the tight-knit community and entrepreneurial spirit of a smaller company, with opportunities to grow your career across our diverse family of businesses. Calista Brice is owned by Calista Corporation, an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaska's Indigenous peoples. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region.

What does Brice Highway LLC do?

Brice Highway specializes in vertical and horizontal construction, supporting transportation and utility projects that stand the test of time. Our design-build delivery methods bring together team members with diverse backgrounds and skills, creating an environment where mentorships form naturally and where your contributions are visible in the completed projects that people depend on daily. Brice Highway is a proud subsidiary of Calista Brice, a group of 20+ companies delivering construction, engineering, and environmental solutions across the United States.

What can you expect?

As the Project Coordinator, you will work onsite in Houston, TX and the surrounding areas working closely with the Project Management team and Vice President to support the successful planning, coordination, execution, compliance, and closeout of construction projects. You will perform a variety of advanced administrative, project coordination, project engineering, and labor and contract compliance functions to ensure projects are completed efficiently, accurately, and in compliance with company standards, contract requirements, applicable public works requirements, and project schedules.

How will you do it?

• Support the Project Management team with project planning, scheduling, coordination, and execution activities to ensure project milestones and deadlines are met.
• Assist Project Managers and Estimators in obtaining pricing and compiling information to develop accurate cost estimates.
• Participate in the bid process by preparing proposal documentation and supporting marketing efforts.
• Coordinate the application process for obtaining required permits, licenses, and regulatory approvals.
• Assist with project startup and closeout activities to ensure all contractual and administrative requirements are completed.
• Prepare, review, and submit weekly certified payroll reports for federal, state, county, and municipal public works projects.
• Ensure compliance with Davis-Bacon prevailing wage requirements, including proper wage classifications, fringe benefit calculations, and overtime reporting.
• Coordinate collection and review of certified payrolls from subcontractors and verify completeness and accuracy.
• Maintain project compliance files, including wage determinations, apprenticeship documentation, EEO forms, and supporting payroll records.
• Develop and maintain project schedules, timelines, phases, and work activities utilizing Critical Path Method (CPM) scheduling techniques and company-designated software.
• Ensure subcontractors receive all required contract documents, project information, and onboarding documentation prior to beginning work.
• Track reporting deadlines and submit required compliance documentation to contracting agencies within established timeframes.
• Communicate with project managers, payroll personnel, subcontractors, and government agencies regarding compliance requirements and deficiencies.
• Assist with state prevailing wage reports, county labor compliance reports, apprenticeship utilization reports, and workforce reporting requirements.
• Monitor subcontractor compliance status and follow up on missing or incomplete documentation.
• Support audits and agency reviews by gathering and organizing requested records.
• Maintain accurate records of certified payroll submissions, correspondence, and compliance approvals.
• Identify potential compliance issues and elevate concerns to management as appropriate.
• Assist in developing and improving internal compliance processes and reporting procedures.
• Coordinate with Human Resources on meeting client/project labor requirements and adherence to company local hire policy at project sites.
• Assist with coding invoices and tracking project costs against approved budgets.
• Maintain organized electronic and hard-copy project files in accordance with company document retention requirements.
• Prepare, track, and manage RFIs, Design Clarification/Variation Requests (DC/VRs), and related project correspondence.
• Prepare and distribute project status reports for management and clients.
• Monitor contract document compliance and maintain project documentation throughout the project lifecycle.
• Assist in developing and maintaining project budgets for review by the Project Management team.
• Coordinate the initial project buyout process and prepare documentation for Project Management review and approval.
• Coordinate, prepare, track, and maintain project deliverables and professional project documentation, including: Submittal Logs and Tracking, Project Cost Reports, Change Proposals, Change Orders, Operations and Maintenance (O&M) Manuals, Contract Drawings and Specifications, and Project Closeout Documentation.
• Communicate professionally and effectively with clients, subcontractors, vendors, and internal stakeholders.
• Draft correspondence, reports, and project documentation; obtain required approvals and signatures as necessary.
• Assist in preparing presentations and supporting materials for internal meetings, clients, and outside agencies.
• Schedule, coordinate, and participate in client and project meetings.
• Document meeting minutes, track action items, and follow up to ensure timely completion of assigned tasks.
• Collect, organize, and maintain project reports, including daily reports, safety documentation, inspection reports, and project photographs.
• Coordinate and assist with scheduling employee training programs as needed.
• Provide administrative support for company and project operations as assigned.
• Foster a collaborative team environment by working respectfully and professionally with coworkers and business partners.
• Report any incident, concern, or activity that could impact the Company's ability to operate safely, ethically, legally, or profitably to the General Manager.
• Maintain a constant state of alertness and perform all work safely and in accordance with company policies.
• Perform other duties as assigned.

Supervisory Functions: This position does have supervisory responsibilities.

Knowledge, Skills, & Abilities

• Advanced knowledge of heavy civil construction practices, project coordination, and construction administration.
• Ability to interpret and apply construction contract specifications and compliance provisions.
• Knowledge of federal, state, and local public works compliance requirements.
• Understanding of construction labor classifications and prevailing wage determinations.
• Proficient in Microsoft Project, Excel, Word, PowerPoint, Outlook, and other project management software.
• Strong organizational and time management skills with the ability to prioritize multiple projects and meet competing deadlines.
• Excellent written communication skills, including technical and professional writing, editing, proofreading, and presentation of numerical data.
• Strong analytical and problem-solving skills with the ability to gather information, evaluate alternatives, and recommend effective solutions.
• Excellent interpersonal and communication skills, including the ability to prepare and deliver written, verbal, and graphical communications, develop and deliver presentations, collaborate effectively across departments and project teams, exercise sound judgment and make informed decisions, and build and maintain positive working relationships with clients, subcontractors, and vendors.
• Ability to gather, analyze, and compile project information into reports and summaries.
• Ability to adapt to changing priorities while remaining organized and detail-oriented.
• Ability to continuously learn new technologies, software applications, and industry best practices.
• Ability to work independently while collaborating effectively with operations and payroll teams.
• Ability to maintain confidentiality of payroll and employee information.
• Ability to follow established procedures, maintain a high level of accuracy, and consistently meet attendance and scheduling expectations.
• Ability to perform effectively in a fast-paced, deadline-driven environment.
• Ability to operate a motor vehicle in a safe and efficient manner.
• Ability to comply with all company policies, procedures, and safety requirements.

Who is Brice Highway LLC looking for?

Minimum Qualifications: High School Diploma or equivalent required. Valid state driver’s license and qualified to operate a vehicle under the conditions of the Company’s Driving Policy. Ability to pass drug, driving, and background screening.

Preferred Qualifications

• A bachelor’s degree in construction management, engineering, or a related field is preferred.
• Previous experience utilizing project management software like HCSS, P6, and Procore preferred.
• Prior work experience in the civil construction industry, including operations, accounting, and estimating is preferred.

Working Environment

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Brice Highway has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. At times, work is performed outside of the office at indoor and outdoor job sites. Adaptability regarding schedule and design changes, and occasional overtime for immediate field support or bid processing may be necessary.

More reasons you will love working with Brice Highway LCC

• Competitive wages and bonus programs – We believe in developing our employees to progressively advance in their careers. We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.
• Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.
• Tuition reimbursement.
• Safety Gear Allowance: $350.00 in reimbursement annually
• Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
• FSA health care and/or dependent care/HSA with HDHP.
• Dental and Vision Insurance.
• Employee Assistance Program for you and your family.
• Company paid Life Insurance, AD&D, and LTD.
• Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
• Paid time off is based on an employee working 2080 regular hours per year [40 hours per week]. May increase per years of service with the Company in eligible status.
• 0-2 years 15 days
• 3-5 years 23 days
• 6-9 years 27 days
• 10-14 years 30 days
• 15-19 years 33 days
• 20 or more years 37.5 days
• 10 Regular Holidays, 1 Bonus – Work Anniversary Floating Holiday.
• Eligible after 1 year of service, must be taken within the calendar year.
• 401(K) match at $0.50 on the dollar up to 6% of your contribution.
• *Benefits may vary based on status of position and subject to associated plan eligibility provisions, or company handbook.

Preference Statement

Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT

Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.

REASONABLE ACCOMMODATION

It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.

Thank you for your interest in Calista Brice! We are a group of 22 subsidiaries offering construction, environmental, technical, and equipment services. All our subsidiaries work cohesively under the Calista Brice umbrella. This allows us to leverage our strengths, provide comprehensive solutions for our clients, and create limitless career opportunities for our teams.

Build Your Career Discover your career potential with our family of 22 diverse companies. When you join us, you'll experience the best of both worlds—the resources and stability of a large organization with the personalized attention and flexibility of a smaller firm. For over 60 years, we've been committed to helping our team members thrive while tackling exciting projects across North America and beyond.

Our Priority: Our People We work hard every day to take care of what matters most--our people. Our companies offer comprehensive benefits for the betterment of our employees and their families. Our benefits package includes competitive wages, paid time off, career development programs, 401k with company matching, tuition assistance, and a variety of options for medical, dental, and vision insurance. For our Union companies and employees, we honor our labor agreements and work cooperatively with our union leadership to be the preferred employer.