Project Coordinator

Watchfire; Houston (TX); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K with Employer Match

Vacation

Personal Time

Job summary

Watchfire is seeking a Project Coordinator in Houston to report to the Installation Project Manager. The role requires strong scheduling, documentation, and cross-functional communication to ensure timely installations of scoreboards and signage.

Responsibilities include resource planning, cost tracking, vendor selection, documentation, and coordination with customers and installation crews. A Bachelor’s degree and experience with Autodesk and Microsoft tools are preferred.

Qualifications

• Bachelor’s degree in business administration, Management, Communication, or a related field
• Strong experience with computers, internet, smartphone/tablet, Autodesk software (Inventor, Vault) and Microsoft software (Word, Excel, Outlook)
• Certified ScrumMaster or Certified Associate in Project Management preferred

Responsibilities

• Plan and secure all necessary project resources, including equipment rentals, tools, materials, and logistics support
• Assist in coordinating project schedules with customers and assign installation teams for scoreboard and signage installations
• Prepare project documentation and ensure all components are prepped for Installer pickup
• Manage project costs by tracking installation-related expenses
• Manage vendor or consultant selection to meet project needs
• Serve as an additional contact for customers, installation crews, vendors, etc
• Process closeout documents for project installations
• Coordinate with QC to ensure Watchfire standards are met pre-installation
• Regularly attend training on subjects important to Watchfire and stay informed of industry practices and standards
• Stand, walk, stoop, kneel, & crouch in and around tightly configured spaces on jobsites; occasionally lift 10 lbs and up to 50 lbs

Skills

Scheduling

Communication

Documentation

Education

Bachelor’s degree in business administration, Management, Communication, or a related field

Tools

Autodesk Inventor

Autodesk Vault

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Spectrum has been a trusted name for over 50 years, with installations across a multitude of states. In 2018, Spectrum was acquired by Watchfire, one of the largest and most respected LED display manufacturers in the United States. Together, Spectrum by Watchfire continues to set new standards across K–16 education, municipal, professional sports, and recreational facilities. Spectrum has been a trusted name for over 50 years, with installations across a multitude of states. In 2018, Spectrum was acquired by Watchfire, one of the largest and most respected LED display manufacturers in the United States. Together, Spectrum by Watchfire continues to set new standards across K–16 education, municipal, professional sports, and recreational facilities.
For the role of the Project Coordinator, it will report directly to the Installation Project Manager in Houston. This role requires an individual to demonstrate proficiency across several technical and computer disciplines, possess keen scheduling abilities, understanding of construction, and demonstrate the motivation to apply their skills at Watchfire. This person is responsible for managing the documentation and tracking process while ensuring effective communication between team members, project managers, venders, and customers. Strong administrative organization and time management are essential for success in this role.

Responsibilities

• Plan and secure all necessary project resources, including equipment rentals, tools, materials, and logistics support, to ensure efficient project execution and on-time completion
• Assist in coordinating project schedules with customers and assign installation teams for the successful installation of scoreboards, signage, and other related products and services.
• Prepare project documentation and ensure all project components are prepped for Installer pickup
• Manage project cost by tracking all installation related expenses
• Manage vendor or consultant selection to meet project needs
• Serve as an additional contact for customers, installation crews, vendors, etc
• Process closeout documents for project installations
• Coordinate with QC to ensure Watchfire standards are met pre-installation
• Regularly attend training on subjects important to Watchfire and stay informed of industry practices and standards.
• Stand, walk, stoop, kneel, & crouch in and around tightly configured spaces on jobsites. Occasionally lift and carry 10 pounds, and occasionally lift and/or move 50 pounds.
• Hours are daytime M-F. NOTE: Travel and tight deadlines may require additional hours outside this period.
• Additional Duties as assigned

Required Education And Licensing

• Bachelor’s degree in business administration, Management, Communication, or a related field
• Strong experience with computers, internet, smart phone/tablet, Autodesk software (Inventor, Vault) and Microsoft software (Word, Excel, Outlook).
• Certified ScrumMaster or Certified Associate in Project Management preferred.

Benefits

• Medical
• Dental
• Vision
• Company Paid Life/ ADD
• Voluntary Life/ ADD
• 401K with Employer Match
• Vacation
• Personal Time
• Watchfire is an Equal Opportunity Employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.
• Legal authorization to work in the US required. We will not consider candidates who need sponsorship, now or in the future, to be legally employed in the US. No H1B, OPT, CPT or other “temporary work authorization” candidates will be considered.