PROJECT COORDINATOR

Volta, LLC; Houston (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k)

Medical, dental & vision insurance

Basic Life, AD&D, short and long-term

Voluntary benefits

FSA and HSA

Vacation/PTO

Job summary

W-Industries in Houston is seeking a Project Coordinator to support project teams, keep activities organized, and ensure alignment with client requirements. You will manage documentation, assist with scheduling, and facilitate effective communication across departments.

This role emphasizes attention to detail, strong organizational skills, and proficiency with Microsoft Office and PM software. A 0–2 year background in project coordination or admin, plus an associate or bachelor’s degree, is

Qualifications

• 0–2 years in project coordination or similar roles.
• Associate’s or Bachelor's degree in business, PM, or related field preferred.
• Foundational training in project coordination or administration is a plus.
• Equivalent experience may be considered in lieu of formal education.

Responsibilities

• Provide essential support to project teams to keep activities organized and on track.
• Manage project documentation, schedules, and tracking tools.
• Prepare meeting agendas, minutes, and follow-up items.
• Coordinate resources, logistics, and cross-team communication.
• Track progress and update leadership with regular reports.
• Assist with budgets, purchase orders, and expense monitoring.
• Ensure compliance with company policies, client requirements, and safety regulations.
• Support document control, data entry, and filing.
• Serve as a point of contact for internal and external project communications.

Skills

Organizational skills

Communication

MS Office & PM software

Attention to detail

Prioritization

Teamwork & adaptability

Education

0-2 years project coordination / admin experience

Associate’s or Bachelor’s degree in Business/PM or related

Foundational training in project coordination

Equivalent experience in lieu of formal education

Tools

Microsoft Office Suite

Project management software

Job description

Description

The Project Coordinator provides essential support to project teams, ensuring that project activities are well-organized, on track, and aligned with company and client requirements. This role manages documentation, assists with scheduling, facilitates communication, and helps maintain compliance across multiple projects,

Requirements

• Support project managers in planning, organizing, and executing projects.
• Maintain project documentation, schedules, and tracking tools.
• Prepare meeting agendas, minutes, and follow-up action items.
• Coordinate project resources, logistics, and communication between teams.
• Track project progress and update reports for leadership and stakeholders.
• Assist in monitoring budgets, purchase orders, and expense tracking.
• Ensure compliance with company policies, client requirements, and safety regulations.
• Help manage risk assessments and issue logs.
• Provide administrative support, including document control, data entry, and filing.
• Serve as a point of contact for internal and external project communications.

Required Skills

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and project management software.
• Detail-oriented with strong follow-up abilities.
• Ability to prioritize tasks in fast-paced environments.
• Team player with strong problem-solving and adaptability skills.

Required Experience & Education

• 0-2 years in project coordination, project support, or administrative roles.
• Associate’s or Bachelor’s degree in Business, Project Management, or related field preferred.
• Foundational project coordination or administrative training is a plus
• Equivalent experience may be considered in lieu of formal education.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.

Offered Benefits

• 401(k)
• Medical, dental, and vision insurance
• Basic Life, AD&D, Short and Long Term Disability insurance
• Voluntary benefits
• FSA and HSA
• Vacation/PTO

W-Industries is an Equal Opportunity Employer. We ensure that no applicant for employment or employee is denied an equal opportunity based on race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit-based factors.

W-Industries is a participant of E-Verify. E-Verify is an Internet-based system that compares information entered by an employer from an employee’s Form I-9, Employment Eligibility Verification, to records available to the U.S. Department of Homeland Security and the Social Security Administration to confirm employment eligibility.