Project Coordinator

Yoh Services LLC; Houston (TX); On-site; USD 34,000 - 48,000; Part time

Benefits offered by this job

Medical, Prescription, Dental & Vision

Health Savings Account (HSA)

401K Retirement Savings Plan

Direct Deposit & weekly epayroll

Referral Bonus Programs

Job summary

Yoh Life Sciences in Houston, TX is seeking a Project Coordinator to support projects across Engineering, Procurement, vendors, fabricators, and clients within the energy industry. The role emphasizes SDRL/MDR management and EDMS administration with 5+ years in oil & gas or EPC environments.

The position is contract-based with a pay rate of $35/hr in Houston, 8-5, Monday to Friday, and requires strong document control, scheduling, and vendor coordination skills.

Qualifications

• Minimum of 5 years of experience as a Project Coordinator, Document Controller, or similar role within the oil and gas, engineering, or EPC industry.
• Direct experience maintaining an SDRL/MDR and administering an EDMS platform (e.g., Aconex, ProjectWise, SharePoint, Livelink, or similar) strongly preferred.

Responsibilities

• Communicate with Engineering and Projects to assist in the preparation of material requisitions for the procurement of materials and equipment, and to process these requisitions accurately and on schedule.
• Form bid packages and issue bid requests; coordinate bidders’ questions and receive bidder proposals.
• Track project schedules and assist the Director and Project Managers with cost estimations by requesting bids and quotes.
• Expedite orders to ensure timely delivery of components and materials to meet project schedules; provide early warning of supplier deficiencies or schedule slippage.
• Track milestones, deadlines, deliverables, and contract status throughout the lifecycle of each project.
• Generate requisitions, create and track purchase orders; monitor purchase order/work order status, delivery timelines, and service completion.
• Initiate and manage the vendor onboarding process, ensuring proper forms, templates, and documents are received and on file.
• Work closely with internal teams to resolve invoice discrepancies or documentation gaps.

Skills

Communication

Organization

Procurement coordination

Education

Associate degree or technical certification

Tools

Aconex

ProjectWise

SharePoint

Livelink

Job description

Yoh Life Sciences is hiring for a Project Coordinator in Houston, TX. This role will be a hands-on role supporting projects and coordinating across Engineering, Procurement, vendors, fabricators, and clients within the energy industry. The Project Coordinator / Document Control professional with 5+ years of oil & gas, engineering, or EPC experience. Strong background in SDRL/MDR management, EDMS administration, project schedules, POs, bid packages & vendor coordination, revision control, transmittals, FAT/ITP and project close-out documentation.

Title: Project Coordinator
Duration: Contract
Pay: $35/hr
Location: Houston, TX
Shift: M-F 8-5pm

Responsibilities

Project Coordination

• Communicate with Engineering and Projects to assist in the preparation of material requisitions for the procurement of materials and equipment, and to process these requisitions accurately and on schedule.
• Form bid packages and issue bid requests; coordinate bidders’ questions and receive bidder proposals.
• Track project schedules and assist the Director and Project Managers with cost estimations by requesting bids and quotes.
• Expedite orders to ensure timely delivery of components and materials to meet project schedules; provide early warning of supplier deficiencies or schedule slippage.
• Track milestones, deadlines, deliverables, and contract status throughout the lifecycle of each project.
• Generate requisitions, create and track purchase orders; monitor purchase order/work order status, delivery timelines, and service completion.
• Initiate and manage the vendor onboarding process, ensuring proper forms, templates, and documents are received and on file.
• Work closely with internal teams (engineering, procurement, finance, and project management) to resolve invoice discrepancies or documentation gaps.

Document Control

• Establish and maintain document control procedures and the electronic document management system (EDMS) for project documentation.
• Prepare and maintain the Supplier Document Requirements List (SDRL) and Master Document Register (MDR), tracking submittals, review cycles, and approvals through to closure.
• Assign and maintain document numbering, revision control, and transmittal logs for engineering drawings, specifications, procedures, and vendor data.
• Coordinate document review and approval workflows, routing deliverables to the correct internal and external stakeholders and tracking turnaround against schedule.
• Maintain distribution matrices and access controls to ensure only current, approved revisions are in circulation.
• Ensure incoming and outgoing documents meet client-specific formatting, numbering, and submission requirements.
• Track redlines and markups, incorporate approved revisions, and issue updated controlled copies to all stakeholders.
• Maintain document retention and archiving practices consistent with company and client requirements; support internal and client audits as needed.
• Compile project close-out documentation packages, including as-built drawings, O&M manuals, and final data books.

Education

• Associate degree, technical certification, or equivalent combination of education and experience required.
• Formal document control training or certification (e.g., AIIM, EDMS-specific certification) is a plus.

Experience

• Minimum of 5 years of experience as a Project Coordinator, Document Controller, or similar role within the oil and gas, engineering, or EPC industry.
• Direct experience maintaining an SDRL/MDR and administering an EDMS platform (e.g., Aconex, ProjectWise, SharePoint, Livelink, or similar) strongly preferred.

Estimated Min Rate: $24.50

Estimated Max Rate: $35.00

What’s In It for You?

We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:

• Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
• Health Savings Account (HSA) (for employees working 20+ hours per week)
• Life & Disability Insurance (for employees working 20+ hours per week)
• MetLife Voluntary Benefits
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
• Referral Bonus Programs
• Certification and training opportunities

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.

For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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