Project Coordinator

The University of North Carolina; Greensboro (NC); On-site; USD 47,000 - 50,000; Full time

Job summary

UNC Greensboro’s University Libraries is seeking a Project Coordinator to oversee grant-related work across the state. You will supervise volunteers, coordinate with the Digital Technologies team, and ensure deadlines, budgets, and deliverables are met. Travel across North Carolina will be required.

The role requires a Bachelor’s degree and relevant experience in digitization or archives, with strong coordination and data skills. This is a time-limited, full-time position with the Libraries.

Qualifications

• Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience.
• All degrees must be received from appropriately accredited institutions

Responsibilities

• Project Administration: manage day-to-day grant delivery, budgets, reporting, and funding opportunities.
• Supervision of volunteers and student employees: engage community, recruit volunteers, and coordinate workshops and meetings.
• Assist in data collection and evaluation: analyze, collect, standardize data, transcribe archival documents, and create archival scans.
• Final editing of collected material and provide input to data interpretation and storage.

Skills

Digitization experience

Education

Bachelor's degree

Job description

Located in North Carolina’s third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal — helping first‑generation and lower‑income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land‑grant Universities, UNCG is a community‑engaged research institution with a portfolio of more than $67M in research and creative activity. The University’s 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.

Primary Purpose of the Organizational Unit

Through expertise in information services, the University Libraries foster the success and impact of the UNC Greensboro community by promoting learning, inspiring creativity, and enhancing research and collaboration in a diverse and innovative environment. Goals: Serve as the information and learning hub for the campus by providing quality information services, technology, resources, and learning environments; Build, organize, preserve and make accessible print, electronic and unique collections that support the University’s mission and programs; Partner with faculty to develop learning tools and instructional technologies so that information literacy and research skills are integrated into the curriculum.

Enhance the research mission of the University by collaborating with faculty to develop resources and create content; Create a safe and inclusive environment by strategically embracing and enhancing diversity throughout the University’s constituencies, culture, curriculum, and outreach activities; Provide leadership on campus and beyond on scholarly communication issues by promoting open access and other new publishing models through programming and resource development; Engage with community partners to provide programs and resources that enhance the life of the University and community and build long‑term support for the Libraries.

Position Summary

The Project Coordinator’s responsibilities include acquisition, assignment, training, and supervision of volunteers across the state. In coordination with Digital Projects Manager, assess technical needs to complete grant‑related work. Report to and work closely with Digital Technology Consultant to make sure that the scope and direction of each aspect of the project is on schedule, as well as other involved parties for support. Understanding of technology requirements for successful completion of grant requirements.

Understanding of archival standards for successful completion of grant requirements, including digital imaging and photography mechanics and best practices. Collection of and ability to understand and use data and resource availability in order to best approach meeting grant requirements (surveys and data collection, coordination and discussions with county representatives, etc.). Overnight travel across the state for on‑site visits/work as needed.

Ability to manage and assign/reassign resources on a county‑by‑county basis, based upon the unique needs of the location. In coordination with Digital Technology Consultant, Liaison to county officials and negotiate access to site locations. Responsibility for day‑to‑day work, reporting, documenting, budget, and deadlines in implementing grant requirements.

Minimum Qualifications

• BACHELOR’S DEGREE AND ONE YEAR OF EXPERIENCE RELATED TO THE AREA OF ASSIGNMENT ; OR EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE . ALL DEGREES MUST BE RECEIVED FROM APPROPRIATELY ACCREDITED INSTITUTIONS

Additional Required Certifications, Licensures, and Certificates

Preferred Qualifications

• One year experience (or combination of relevant coursework and experience) in a library or archival digitization environment to include imaging and metadata creation.

Special Instructions to Applicants

Recruitment Range

Recruitment Range $47,000 – $49,650

Org #-Department

Org #-Department University Libraries - 11601

Job Open Date

Job Open Date 08/17/2026

Job Close Date

Job Close Date 09/04/2026

Open Until Filled No

FTE

FTE 1.000

Type of Appointment

Type of Appointment Time Limited

If time‑limited, please specify end date for appointment.

Grant was awarded effective 7/1/2026 through 6/30/2027. This position has potential of being renewed.

Number of Months per Year

Number of Months per Year 12

FLSA

FLSA Non‑Exempt

Key Responsibilities

Percentage Of Time 30

Key Responsibility

Project Administration This position will be responsible for the day‑to‑day management of a SLNC / LSTA Special Projects grant. This will include responsibility for meeting each deliverable, budget management, grant reporting, and the pursuit of additional funding opportunities among other responsibilities.

Percentage Of Time 20

Key Responsibility

Supervision of volunteer and student employees They will be responsible for proactive community engagement in order to solicit input on the project from multiple engaged constituencies, recruit volunteers, and promote the project. This will include online workshops and discussions, as well as in‑person meetings with affiliated and interested people and groups, as well as potential conference presentations.

Percentage Of Time 20

Key Responsibility

Assist in data collection and evaluation This position will participate in the analyzation, collection, and standardization of data. This includes locating, the proper understanding, and transcription of hundreds of 17‑1800s handwritten public documents, as well as correctly adding data related to enslaved individuals into spreadsheets for eventual database import. The position will be responsible for the creation and editing of high resolution, archival‑quality scans of each record created for the project.

Percentage Of Time 20

Key Responsibility

Final editing of collected material This position will be responsible for thoughtfully and knowledgeably answering any questions about data as collected, as well as completing final edits on acquired data, including a review of both textual and image data. The position will provide input and guidance to not only those collecting data, but also the database administrator and Digital Technology Consultant as to how the data should be interpreted and stored in the database or web application.

Percentage Of Time 10

Key Responsibility

Grant management and reporting The position will be responsible for the training and supervision of community volunteers and student employees, creating and providing training materials, and the review of all work completed by others on the project.

ADA Checklist

R for Rare (0-30%), O for Occasional (30-60%), F for Frequent (60-90%), C for Constant (90-100%).

Physical Effort Hand Movement‑Repetitive Motions - F, Hand Movement‑Grasping - O, Holding - F, Finger Dexterity - F, Reading - F, Writing - F, Hearing - F, Talking - F, Standing - O, Sitting - F, Walking - O, Lifting‑0‑30 lbs. - O

Work Environment Inside - F

Required Documents

• Resume/CV
• Cover Letter
• List of References

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Please indicate how you learned of the vacant position for which you are applying:
  • No Answer
  • UNCG Website
  • The Chronicle of Higher Education
  • National Association of Asian American Professionals
  • Latinosinhighered.com
  • National Conference on Race and Ethnicity in Higher Education
  • Personal Networking
  • Other
• * Other: Please list

  (Open Ended Question)

• * Are you eligible to work in the United States without sponsorship?
  • Yes
  • No
• * Will you now or in the future require visa sponsorship for employment at the University of North Carolina in Greensboro?
  • Yes
  • No