Project Coordinator

New River Electrical Corporation; Granville Township (OH); On-site; USD 42,000 - 65,000; Full time

Job summary

New River Electrical is seeking a qualified Project Coordinator with knowledge in the construction industry to support the Operations function and their projects. You will track, organize, and validate project data such as labor, equipment, and costs, while prioritizing critical needs and ensuring on-time delivery.

This full-time role requires collaboration with field teams and management across the project lifecycle, including bids, accruals, and change orders.

Qualifications

• Associate's degree or hands-on construction field experience.
• Proficient MS Office and strong documentation skills.
• Discretion with confidential information and deadlines.
• Ability to prioritize multiple tasks and work with stakeholders.

Responsibilities

• Prioritize needs and track project data such as labor, equipment, and costs.
• Provide administrative support to operations and manage files for bids and contracts.
• Set up new jobs in the ERP and assist with change orders and closeouts.
• Maintain records, reporting, and accruals for customers and management.
• Coordinate with field teams and ISNetworld to validate data and timelines.
• Assist in presenting project and financial data for resource meetings.

Skills

MS Office Suite

Organizational skills

Communication skills

Attention to detail

Team collaboration

Education

Associate's degree

Tools

ERP system

ISNetworld

Job description

New River Electrical is looking for a qualified Project Coordinator with knowledge in the construction industry. As the Project Coordinator, you will support the Operations function and their projects. You will work hands on with the tracking, organization, and validation of project data such as labor, equipment, and other applicable project costs. You will prioritize multiple needs ensuring on time delivery of what is most critical. This role works with field teams and management to collect and track pertinent project information through the project lifecycle. This position will report to the Project Coordinating Supervisor.

Duties/Responsibilities

• Prioritizes conflicting needs, handling matters expeditiously and proactively often with deadline pressures.
• Provide administrative support to the operations team as needed.
• Establish and maintain commonality and continuity of record keeping, including physical & electronic filing systems.
• Assist Project Management team with various activities, including managing files for bids, submitting bids, securing bid bonds and certificates of insurance, setting up new jobs in the ERP, completing pre-qualification questionnaires, logging hours for subcontractors, reporting hours and/or incidents on ISNetworld site, support development and tracking of change orders and project closeout forms.
• Maintain customer required data such as diverse spend, project rosters, safety data, and key performance indicators.
• Assist Project Management team with preparation and reporting of monthly accruals to customers.
• Assist Project Management team with preparation and submittal of safety plans.
• Request and send or prepare lien notices or waivers.
• Assists in tracking, validating, and organizing project cost and billing information in support in support of work in process.
• Works with clients on troubleshooting jobs or services dispatched by clients on required platform(s).
• Uploads dispatched jobs or services to internal Project teams by utilizing required platform(s).
• Assist in presenting project and financial data for resource meetings.
• Works collaboratively with field personnel and project controls to maximize data integrity.
• Troubleshoot inaccuracies of data such as payroll prior to processing into billing.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications

• Associate’s degree or hands on experience in the construction field with preference toward utility. Formal apprenticeship programs for field experience candidates preferred.
• Demonstrated proficiency in MS Office, including Word, PowerPoint, and Excel.
• High levels of discretion and judgment in both interpersonal and business matters.
• Strong organizational skills and the ability to prioritize and perform multiple tasks.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including internal staff and external professionals.
• Must have strong written and verbal communication skills.
• Resourceful team-player, yet with the ability to effectively work independently.
• Proven ability to handle confidential information with discretion.
• Focused on client service and meeting deadlines.

Travel

There may be occasional travel for off-site meetings, events or other business matters.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is required to sit at a desk and work on a computer for prolonged period of time.

Position Type/Expected Hours of Work

This is a full-time position. The days and hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m.