Project Coordinator

Commonwealth Associates; Gahanna, Jackson (OH, MI, FL); Hybrid; USD 52,000 - 72,000; Full time

Job summary

Commonwealth Associates is seeking a Project Coordinator in Gahanna, OH, to work with project teams on schedules, budgets, and administrative tasks. The role ensures smooth day-to-day operations within the department and supports multiple projects.

The position emphasizes coordination of meetings, data gathering, and documentation, with responsibilities spanning travel arrangements, expense processing, and creation of project files. A strong organizational ability is essential.

Qualifications

• Experience coordinating project schedules and budgets.
• Proficient in preparing reports and managing documentation.
• Strong organizational skills and ability to support multiple teams.

Responsibilities

• Coordinates proposal preparation and gathers data for centralized access.
• Plan project update meetings with internal teams and clients; arrange, document, and share notes.
• Monitor project plans, work hours, budgets, and expenditures using scheduling tools.
• Prepare reports and forms for Project Manager review.
• Assist in Change Order development and tracking through client sign-off.
• Provide travel arrangements for professionals and process travel expense reports.
• Create and maintain project documents, including Word, Excel, presentations and proposals.
• Prepare purchase requisitions for management review and approval.

Skills

Scheduling

Budgeting

Documentation

Communication

Education

Associates or better in Business Administration

Job description

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following our Accessibility Accomodation for Applicants page.

• Posted on November 4, 2026

Locations

Showing 1 location

Gahanna, OH 43230, USA

• Hybrid
• Project Management
• Full-Time
• Requisition #: PROJE001504

Description

The Project Coordinator works closely with the project teams to coordinate tasks, such as schedules and budgets. The Project Coordinator will also support the assigned team/department with administrative duties. This position ensures a smooth day-to-day operation of their department.

Job Responsibilities

• Coordinates proposal preparation. Gathers data and documents to a centralized location.
• Coordinates with internal team and clients to plan project update meetings - arranges meetings, creates agenda, records and distributes notes.
• Use project scheduling and control tools to monitor project plans, work hours, budgets and expenditures.
• Prepares reports and forms for Project Manager review.
• Assists in Change Order development and monitors through client sign-off.
• Provides initial, line item review for expenses and time.
  Assists in preparing construction packages.
  Maintains project files.
  Provides administrative support for department operations.
• Prepares travel arrangements for professionals within assigned team and process expense reports for high volume travel professionals.
• Creates, edits and maintains department and project documentation including, but not limited to, Word documents, spreadsheets, presentations and proposals.
• Prepares purchase requisitions for review and approval by management.
• Assists in the preparation of regularly scheduled reports.
• Assists with PE license applications and renewals.

Experience

Qualifications

Education

Preferred

Associates or better in Business Administration.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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