Project Coordinator

Jrjinc; Fort Worth (TX); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Paid vacation & holidays

401K match

Health insurance

AFLAC for employee & dependents

Job summary

JRJ Construction in Fort Worth, TX is seeking a Project Coordinator with 3+ years of administrative support experience to assist with contract documentation, scheduling, invoicing, and documentation control. The role supports project teams from start to finish in a fast-paced environment.

You will handle subcontractor coordination, records, and receptionist coverage, while ensuring accuracy of data entry and timely communications.

Qualifications

• Excellent verbal and written communication skills with the ability to collaborate and communicate effectively with all levels of the organization.
• Reliable and dependable with an excellent attendance and punctuality record.
• Minimum 3 years of progressive experience in providing administrative support.
• Strong time management and multitasking skills.
• Strong 10-key and data entry skills are a must.
• Proficiency in Microsoft Word, Excel, Adobe Professional, Outlook; web-based applications; Sage/Timberline knowledge is a plus.

Responsibilities

• Prepare owner contract and subcontract documentation for each job.
• Assist in miscellaneous office administrative duties, including scanning and filing documents.
• Assist with contacting subcontractors and suppliers for information or documentation at the start of each job and throughout the project as needed.
• Assist with entering billings, change orders, and budget revisions under the direction of the Assistant Project Manager.
• Collect and maintain insurance certificates, W-9s, worker verifications, and other documentation as required at job start-up and throughout the project.
• Enter commitments based on subcontractor agreements.
• Assist with project close-outs.
• Review and approve job-related invoices and pay applications based on subcontractor agreements and budgets.
• Serve as a backup to the receptionist by welcoming guests, distributing mail, answering phones promptly and professionally, and transferring incoming calls to appropriate parties or voicemail.
• NOTE: Data entry is a significant responsibility in this position.

Skills

Communication

Administrative support

Time management

Data entry

10-key

Microsoft Office

Attention to detail

Tools

Sage/Timberline

Job description

JRJ Construction is a family-owned, full-service General Contractor with a 38-year legacy of excellence in the industry. Rooted in a Christ-centered mission, we strive to glorify God in all we do while fostering a professional, dedicated, and values-driven team. Our company is built on four cornerstones: Build Unity, Build by Serving, Build Through Growing, and Build Through Stewardship. These principles have guided us in creating a strong portfolio of successful projects and long-term relationships with our team members, clients, subcontractors, and suppliers. At JRJ Construction, we remain committed to delivering the highest standards of construction services while moving forward with purpose and passion year after year.

Due to our continuing growth, we are excited to be looking for a Project Coordinator with at least 3+ years of experience in administrative support. Our company’s vision is to Leave a Legacy Beyond Construction.

Responsibilities

• Prepare owner contract and subcontract documentation for each job.
• Assist in miscellaneous office administrative duties, including scanning and filing documents.
• Assist with contacting subcontractors and suppliers for information or documentation at the start of each job and throughout the project as needed.
• Assist with entering billings, change orders, and budget revisions under the direction of the Assistant Project Manager.
• Collect and maintain insurance certificates, W-9s, worker verifications, and other documentation as required at job start-up and throughout the project.
• Enter commitments based on subcontractor agreements.
• Assist with project close-outs.
• Review and approve job-related invoices and pay applications based on subcontractor agreements and budgets.
• Serve as a backup to the receptionist by welcoming guests, distributing mail, answering phones promptly and professionally, and transferring incoming calls to appropriate parties or voicemail.
• NOTE: Data entry is a significant responsibility in this position.

Skills and Qualifications

• Experience in the construction industry is desired.
• Excellent verbal and written communication skills with the ability to collaborate and communicate effectively with all levels of the organization.
• Reliable and dependable with an excellent attendance and punctuality record. Show up for work as agreed upon; 8:00 am-5:00 pm.
• An intermediate level of expertise in Microsoft Word, Excel, Adobe Professional, Outlook, and web-based applications is required. Ability to learn various other programs and applications as necessary and/or required. Sage/Timberline knowledge is a plus.
• Minimum 3 years of progressive experience in providing administrative support.
• Excellent follow-up skills and attention to detail are required.
• Strong time management and multitasking skills.
• Strong 10-key and data entry skills are a must.
• Must be able to work in a fast-paced environment.

Compensation and Benefits

• Salary will be commensurate with experience & will be discussed upon initial interview.
• Accrued Paid Vacation and Paid Holidays to include New Year’s Day, Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day After Thanksgiving, Christmas Eve, Christmas Day, and ½ Day New Year’s Eve. Eligibility begins the first of the month following completed 60 days of employment.
• 401K – Employer to match 100% up to 3% of employee contributions plus 50% up to 5%. Eligibility begins next January or July following your completion of 60 days of employment.
• Blue Cross Blue Shield Medical Insurance for Employee – Eligible first of the month following completed 60 days of employment. Employer will cover 75% of Employee Cost.
• AFLAC for Employee and Dependents-Eligible first of the month following completed 60 days of employment. Employee will cover 100% of costs.