Project Coordinator

Select Development Group LLC; Florida; On-site; USD 52,000 - 66,000; Full time

Job summary

Select Development Group LLC in Naples, FL is seeking a Project Coordinator to support commercial estimating and preconstruction. You will manage bid invitations, track submissions, and coordinate with trade partners to maintain schedule and accuracy of procurement platforms such as BuildingConnected, PlanHub, and Buildertrend.

This role is not data entry; it offers a growth track into estimating and project management as you master the bid process and demonstrate sound judgment on a growing

Qualifications

• High school diploma or GED required; associate's or bachelor's degree preferred in construction management, business, or related field.
• 2–4 years of experience in construction, estimating, or project administration support.
• Working knowledge of the commercial bid process: solicitation, tracking, leveling, and award.
• Proficiency in Microsoft Excel, Outlook, and Word.
• Strong written and verbal communication; comfortable following up with trade partners.
• Highly organized with ability to manage multiple bid packages and deadlines.
• Valid Florida driver's license and reliable transportation.

Responsibilities

• Distribute bid invitations to qualified trade partners and confirm invite lists reflect scope and approved subs.
• Track subcontractor bid receipt against deadlines and follow up by phone/email to confirm participation.
• Enter, upload, and submit bids on BuildingConnected, PlanHub, and public portals ahead of deadlines.
• Maintain the bid tracking log with current status, trade coverage, and gaps for each project.
• Assist the Commercial Estimator with bid leveling by compiling quotes for review and award.
• Distribute addenda, RFIs, and plan/spec revisions; confirm receipt acknowledgment.
• Coordinate pre-bid meetings, site walks, and bid due date scheduling.
• Track licensing, insurance, and prequalification documents with SDG's compliance process.
• Support projects with subcontract preparation, document routing, and file organization.
• Maintain organized digital project files for active bids and awarded projects.
• Provide general admin support to project managers and estimators in Buildertrend.
• Assist with assembly of proposal and qualification packages as needed.

Skills

Organization

Communication

Multi-tasking

Attention to detail

Follow-up with trades

Education

High school diploma or GED

AS/BS in construction management or business

Tools

Buildertrend

BuildingConnected

PlanHub

Microsoft Excel

Job description

Job Description

Job Description

01 | ABOUT SELECT DEVELOPMENT GROUP

Select Development Group (SDG) is a Naples, Florida-based general contractor delivering high-end residential and commercial construction across Collier, Lee, and Charlotte counties. Licensed under #CGC1525493, we operate in the luxury custom home, commercial, and public work sectors with a reputation built on craftsmanship, client experience, and strong trade partner relationships.

02 | THE OPPORTUNITY

This is a foundational role within SDG's commercial estimating and preconstruction function, working directly alongside our Commercial Estimator as SDG scales its bid volume and pipeline. The Project Coordinator owns the mechanics that keep the bid process moving, trade outreach, bid tracking, and platform submissions, while gaining direct exposure to how a growing GC prices, wins, and mobilizes commercial work.

This is not a data-entry job with a fancier title. Done well, it is a growth track: coordinators who master the bid process and show sound judgment are the pipeline SDG draws from for future estimating and project management roles.

03 | CORE RESPONSIBILITIES

Bid Coordination

• Distribute bid invitations to qualified trade partners on assigned commercial projects, confirming invite lists reflect project scope and SDG's approved subcontractor list
• Track subcontractor bid receipt against solicitation deadlines and proactively follow up by phone and email to confirm participation and secure timely submissions
• Enter, upload, and submit bids on electronic bidding and procurement platforms (e.g., BuildingConnected, PlanHub, public agency portals) accurately and ahead of deadline
• Maintain and update the bid tracking log to reflect current bid status, trade coverage, and outstanding gaps for each project
• Assist the Commercial Estimator with bid leveling support, compiling subcontractor quotes into a comparable format for review and award recommendation

Trade Partner Management

• Distribute addenda, RFIs, and plan/spec revisions to all bidding trade partners and confirm acknowledgment of receipt
• Coordinate scheduling of pre-bid meetings, site walks, and bid due dates between trade partners and the internal team
• Track subcontractor licensing, insurance, and prequalification documentation status in coordination with SDG's compliance tracking process

Project & Document Support

• Support project teams with subcontract preparation, document routing, and file organization during handoff from preconstruction to operations
• Maintain organized digital project files for active bids and awarded projects, including plans, specifications, addenda, and correspondence
• Provide general administrative support to project managers and estimators, including correspondence, filing, and data entry in Buildertrend
• Assist with assembly of proposal and qualification packages as needed

04 | QUALIFICATIONS

Required

• High school diploma or GED required; Associate's or Bachelor's degree in construction management, business, or a related field preferred
• 2–4 years of experience in a construction, estimating, or project administration support role
• Working knowledge of the commercial bid process, including solicitation, tracking, leveling, and award
• Proficiency in Microsoft Excel, Outlook, and Word
• Strong written and verbal communication skills; comfortable following up directly with trade partners
• Highly organized, with the ability to manage multiple bid packages and competing deadlines simultaneously
• Valid Florida driver's license and reliable transportation

Preferred

• Experience with Buildertrend, BuildingConnected, PlanHub, or similar bid management/procurement platforms
• Prior experience in the SW Florida commercial or residential construction market
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