Project Coordinator

Protect Environmental; Flanders (NJ); On-site; USD 32,000 - 36,000; Full time

Benefits offered by this job

Health, Dental and Vision Insurance

Short- and Long-Term Disability

Life Insurance

401(k) Plan with Company Match

Paid Time Off

Company Paid Holidays

Job summary

Protect Environmental is seeking a Commercial Project Coordinator to support the execution of commercial projects by coordinating schedules, organizing equipment and materials, preparing project documentation, and communicating with customers and internal teams. The role emphasizes strong organization, proactive planning, and customer care in a fast-paced office setting.

The position involves coordinating travel, equipment rentals, site access, and multi-unit mitigation scheduling, with

Qualifications

• Associate degree preferred.
• At least one year of experience in customer service, scheduling, project coordination, or a related field.
• Experience providing administrative and operational support to management preferred.
• Proficiency in Microsoft Office Suite and Adobe Acrobat.
• Strong written and verbal communication skills.
• Excellent organizational, interpersonal, and customer service skills.
• Ability to manage multiple priorities, coordinate moving parts, and meet deadlines.
• Ability to work primarily in an office environment with extended periods of sitting and computer use.
• Willingness to travel occasionally as needed.

Responsibilities

• Coordinate commercial project activities with Project Managers, customers, and local market operations teams.
• Schedule project-related travel, equipment rentals, site access, and other resources.
• Coordinate access and scheduling for commercial properties with multiple units requiring mitigation services.
• Develop project materials and inventory lists and coordinate fulfillment and shipping with the Inventory Coordinator.
• Support local market operations with construction and service projects as needed.
• Manage incoming customer inquiries and coordinate follow-up.
• Prepare proposals, project documentation, and paperwork.
• Coordinate job scheduling between estimators and customers.
• Review and proofread job contracts prepared by estimators.
• Review subcontractor permits and related documentation.
• Schedule appointments, process orders, and prepare monthly reports.
• Maintain accurate customer records and enter information into the CRM.
• Build and maintain strong customer relationships through responsive communication.

Education

Associate degree

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Are You Looking for a Career Where You Can Make a Real Impact?

RAdata, a Protect Environmental company, is driven by a mission to create healthy, safe, clean, and sustainable indoor environments across the United States.

We're seeking a Commercial Project Coordinator to join our team. In this role, you'll support the successful execution of commercial projects by coordinating schedules, organizing equipment and materials, preparing project documentation, and communicating with customers and internal teams. You'll play a key role in keeping projects organized, ensuring resources are available when needed, and delivering an exceptional customer experience from start to finish.

What's In It For You?

• Career Growth: Opportunities to expand your project coordination and operational skills
• Meaningful Work: Play an important role in supporting commercial environmental projects that improve indoor environments
• Team Collaboration: Work closely with Project Managers, customers, and operations teams across multiple markets
• Skill Development: Gain experience in project management, scheduling, logistics, and customer relations
• Supportive Environment: Join a team that values communication, organization, and collaboration
• Work-Life Balance: Primarily office-based work with occasional travel as needed

We Think You're a Great Fit If You:

• Have strong organizational skills and exceptional attention to detail
• Communicate clearly and professionally with customers, team members, and management
• Enjoy coordinating multiple tasks and keeping projects on track
• Are proactive, resourceful, and comfortable managing competing priorities
• Have excellent time management skills and consistently meet deadlinesBuild positive relationships and provide outstanding customer service
• Are proficient in Microsoft Office Suite and Adobe Acrobat
• Can work independently while collaborating effectively with a team
• Are adaptable and comfortable working in a fast-paced environment

What You Will Be Doing:

• Coordinate commercial project activities with Project Managers, customers, and local market operations teams
• Schedule project-related travel, equipment rentals, site access, and other necessary resources
• Coordinate access and scheduling for commercial properties with multiple units requiring mitigation services
• Work with Project Managers to develop project materials and inventory lists and coordinate fulfillment and shipping with the Inventory Coordinator
• Support local market operations with construction and service projects as needed
• Manage incoming customer inquiries, assess customer needs, and coordinate appropriate follow-up
• Prepare proposals, project documentation, and other paperwork for the appropriate individuals
• Coordinate job scheduling between estimators and customers
• Review and proofread job contracts prepared by estimators
• Review subcontractor permits and related documentation
• Schedule appointments, process orders, and prepare monthly reports
• Maintain accurate customer records, document interactions, process customer accounts, and enter information into the company's CRM system
• Build and maintain strong customer relationships through responsive, professional communication
• Perform additional duties as assigned

Minimum Requirements:

• Associate degree preferred
• At least one year of experience in customer service, scheduling, project coordination, or a related field
• Experience providing administrative and operational support to management preferred
• Proficiency in Microsoft Office Suite and Adobe Acrobat
• Strong written and verbal communication skills
• Excellent organizational, interpersonal, and customer service skills
• Ability to manage multiple priorities, coordinate moving parts, and meet deadlines
• Ability to work primarily in an office environment, including extended periods of sitting and computer use
• Ability to regularly lift up to 25 pounds
• Willingness to travel occasionally as needed

Why Join?

At RAdata, a Protect Environmental company, you'll be part of a collaborative team working to create healthier indoor environments and deliver exceptional service to our customers. As a Commercial Project Coordinator, you'll help bring projects together by ensuring schedules, resources, documentation, and communication are aligned. If you're organized, detail-oriented, and enjoy helping teams succeed, this is an opportunity to make a meaningful impact while building your career with a growing company.

$23 - $26 an hour

Benefits and Perks

• Health, Dental and Vision Insurance
• Short- and Long-Term Disability
• Life Insurance
• 401(k) Plan with Company Match
• Paid Time Off
• Company Paid Holidays

Company Background

Protect Environmental is a national leader in the home services industry, focusing on insulation, radon, chemical vapor intrusion, and water quality management. With a proven track record spanning 39 years and more than 250,000 completed projects across all 50 U.S. states and two U.S. territories, the company delivers expert solutions that help property owners build and maintain healthy, safe, and sustainable indoor environments with confidence.

Visit About Team Green to learn more.

EEO Statement

Protect Environmental is an equal opportunity employer and complies with all applicable federal, state and local fair employment practices laws. Protect Environmental strictly prohibits and does not tolerate discrimination against employees, applicants or any other covered persons because of age, ancestry, color, creed, physical or mental disability, familial status, gender, gender expression, gender identity, genetic information, height or weight, marital status, national origin, race, religion, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), sexual orientation, veteran or military status, or any other characteristic protected by federal, state, or local law.