Project Coordinator

UES; Orlando (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

UES is seeking an organized Project Coordinator to provide administrative support to our project management teams and help keep projects organized with accurate documentation. The role involves supporting multiple projects simultaneously and coordinating with project managers, technical professionals, accounting teams, and branch managers to ensure smooth progress from initiation through completion.

The ideal candidate thrives in a fast-paced environment, possesses strong communication skills,

Qualifications

• Associate’s or Bachelor’s degree in Business, Project Management, or a related field preferred.
• 2+ years of experience in project coordination, administrative support, or operations within a technical or service-based industry.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams); experience with project management software (e.g., MS Project, Smartsheet, Monday.com) is a plus.

Responsibilities

• Maintain accurate electronic project files and ensure documentation is complete, current, and properly organized.
• Monitor project budgets, billing status, purchase orders, and other administrative project information.
• Assist with branches with reviewing project financial information and identifying discrepancies requiring attention.
• Respond to email requests promptly and route technical questions to the appropriate team member.
• Track outstanding reports, documentation approvals, and other project deliverables to support timely completion.
• Monitor and maintain accurate project and client information with company systems.
• Maintain confidentiality of client, project, employee, and company information.
• Perform additional administrative and project-related responsibilities as assigned

Skills

Organizational skills

Attention to detail

Communication skills

Independent and collaborative work

Education

Associate's or Bachelor's degree in Business or related field

Tools

Microsoft Project

Smartsheet

Monday.com

Deltek Vantagepoint

Job description

Overview

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

Position Overview

We are seeking an organized, detail-oriented, and proactive Project Coordinator to provide administrative support to our project management teams. This position plays an important role in keeping projects organized and maintaining accurate documentation.

Overview

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

Position Overview

We are seeking an organized, detail-oriented, and proactive Project Coordinator to provide administrative support to our project management teams. This position plays an important role in keeping projects organized and maintaining accurate documentation. The ideal candidate thrives in a fast-paced, deadline-driven environment and has experience supporting multiple projects simultaneously. This individual will work closely with Project Managers, technical professionals, accounting teams and branch managers to help ensure projects progress efficiently from initiation through completion.

Responsibilities

• Maintain accurate electronic project files and ensure documentation is complete, current, and properly organized.
• Monitor project budgets, billing status, purchase orders, and othe administrative project information.
• Assist with branches with reviewing project financial information and identifying discrepancies requiring attention.
• Respond to email requests promptly and route technical questions to the appropriate team member.
• Track outstanding reports, documentation approvals, and other project deliverables to support timely completion.
• Monitor and maintain accurate project and client information with company systems.
• Maintain confidentiality of client, project, employee, and company information.
• Perform additional administrative and project-related responsibilities as assigned

Qualifications

• Associate’s or Bachelor’s degree in Business, Project Management, or a related field preferred.
• 2+ years of experience in project coordination, administrative support, or operations within a technical or service-based industry.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams); experience with project management software (e.g., MS Project, Smartsheet, Monday.com) is a plus.
• Excellent verbal and written communication skills.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Familiarity with engineering, construction, or environmental services terminology and workflows is preferred.

Preferred Qualifications

• Previous experience within the AEC, engineering, construction, environmental consulting, geotechnical, or materials testing industry.
• Experience with ERP project accounting systems such as Deltek Vantagepoint or similar platforms.
• Familiarilty with project set up, contract administration, billing cycles, and project financial reporting.
• Experience compiling technical reports and coordinating client deliverables

Travel Requirements

• This position does not require regular travel as part of its primary responsibilities. However, occasional

travel may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events. Travel, when necessary, will be communicated in advance and aligned with business needs.

Physical Demands & Work Environment

• This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
• The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
• The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
• The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.

EEO Statement

UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement at the bottom of the page here