Project Coordinator

ARCO/Murray; Emeryville (CA); On-site; USD 72,000 - 96,000; Full time

Benefits offered by this job

Industry-leading bonus program

Employee Stock Ownership Plan (ESOP)

401k and Roth 401k

Tuition reimbursement for associates

Scholarship for associates’ children

Sabbatical after five years + travel

Volunteer leave

Charitable match

Medical, dental, vision insurance

Paid parental leave

Job summary

ARCO/Murray National Construction is seeking a detail-oriented Project Coordinator to join our Emeryville team. You will support project managers, prepare proposals, coordinate schedules, and maintain files to keep projects on track.

Ideal candidates have 3–10 years in construction administration, strong MS Word/Excel skills, and a proactive, organized approach. We offer bonus potential, ESOP, 401k, and comprehensive benefits.

Qualifications

• 3–10 years of related experience; construction administration experience is a plus.
• Excellent computer skills; proficient in Microsoft Word and Excel.
• Must be extremely organized, self-reliant, proactive, and detail-oriented.

Responsibilities

• Typing / preparing letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outlines and timesheets.
• Assist Project Managers with Proposals by typing letters, outlining specs, scheduling work, and assembling proposal books.
• Maintain various lists for Project Managers including region job lists, subcontract tracking, filing and vacation lists.
• Prepare forms as directed by Projects Managers (Subcontracts, POs, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals).
• Coordinate proposal and capabilities packages; assemble covers, tabs, and company information.
• Prepare for meetings and trainings including scheduling, handouts, and coordinating lunches.
• Book travel as needed.
• Answer calls and coordinate communication with vendors and customers in PM's absence.
• Maintain all files, including creating new files and sending old files off site.

Skills

Organization

Proactive

Detail-oriented

Communication

Tools

Microsoft Word

Microsoft Excel

Job description

ABOUT YOU

Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!" then we have an opportunity that will excite you.

We are ARCO, a Family of Construction Companies.

POSITION OVERVIEW

ARCO/Murray National Construction is currently looking for a detail-oriented, self-reliant Project Coordinator to join our team. At ARCO, you'll have the opportunity to improve project performance, set up processes and drive your own success from day one!

WHAT WE CAN OFFER YOU

• Industry-leading performance-based bonus program
• Employee Stock Ownership Plan (ESOP)
• Traditional and Roth 401k
• Tuition reimbursement for associates
• Scholarship for associates’ children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
• Paid parental leave

DAY TO DAY RESPONSIBILITIES

• Typing / preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports
• Assist Project Managers with Proposals by typing up proposal letters, outline specifications, managing the work/design schedule and assembling proposal books in a timely manner as per Project Manager
• Maintain various lists for Project Managers including job list for each region, subcontract tracking list, filing and vacation lists
• Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals)
• Point person for proposal and capabilities packages. This includes putting together proposal covers, tabs, company information, sell sheets and then assembling once provided with rest of the materials by Project Manager
• Preparation for meetings and trainings including scheduling, preparing handouts, and coordinating lunches
• Book all travel when necessary
• Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence
• Maintain all files, including preparing new files and sending old files off site

NECESSARY QUALIFICATIONS

• 3-10 years of related experience, construction administration experience considered a plus
• Excellent computer skills, must be proficient in Microsoft Word and Excel
• Must be extremely organized, self-reliant, proactive, and detail-oriented

COMPENSATION

Typical base compensation for the Project Coordinator role is between $72,000 and $96,000. Candidates with extensive experience may exceed this range. In addition to base salary, the role is eligible to receive discretionary bonus compensation based on individual and company performance.

LEGAL DISCLAIMER

EOE, including disability/vets