Project Coordinator

Arco Ltd; Chicago (IL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Industry-leading performance-based bonus program

Employee Stock Ownership Plan (ESOP)

Traditional and Roth 401k

Tuition reimbursement

Scholarship for associates’ children

Paid sabbatical after five years

Paid volunteer leave

Charitable match

Medical, dental, and vision insurance

Paid parental leave

Job summary

Arco Ltd in Chicago is seeking an Operations Coordinator to enhance project performance and drive success. The candidate will support leadership, prepare documentation, and assist project managers in meeting proposal deadlines.

With a requirement of 3-10 years of experience, the ideal candidate excels in organization and has strong computer skills. The position offers a competitive salary and generous benefits, ensuring a rewarding work environment.

Qualifications

• 3-10 years of related experience, especially in construction administration is a plus.
• Excellent computer skills required.
• Must be extremely organized, self-reliant, proactive, and detail-oriented.

Responsibilities

• Act as the primary contact for the leadership team and provide support.
• Prepare various documents such as letters, meeting minutes, and proposals.
• Assist Project Managers with managing work/design schedules.

Skills

Microsoft Word proficiency

Microsoft Excel proficiency

Organizational skills

Proactive problem-solving

Detail-oriented

Job description

About You

Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!" then we have an opportunity that will excite you. Who are we? We are ARCO, a Family of Construction Companies.

ARCO/Murray National Construction is currently looking for a detail-oriented, self-reliant Operations Coordinator to join our team in Chicago. At ARCO, you'll have the opportunity to improve project performance, set up processes and drive your own success from day one!

What We Can Offer You

We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.

• Industry-leading performance-based bonus program
• Employee Stock Ownership Plan (ESOP)
• Traditional and Roth 401k
• Tuition reimbursement for associates
• Scholarship for associates’ children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
• Paid parental leave

Typical base compensation for the Project Coordinator role is between $60,000 and $80,000. Candidates with extensive experience may exceed this range. In addition to base salary, the role is eligible to receive discretionary bonus compensation based on individual and company.

At ARCO, our first core value is to treat people fairly and do the right thing. We are committed to building and sustaining a culture that supports diversity and inclusion. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.

From recruiting, training, and hiring practices to selecting our subcontractors, we understand that diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country – constructing a team of experts in architecture, design, engineering, project management, and business services.

A Day In The Life

• Act as the primary point of contact for the leadership team and provide support as needed
• Typing/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports
• Assist Project Managers with Proposals by typing up proposal letters, outline specifications, manage the work/design schedule and assemble proposal books in a timely manner as per Project Manager
• Maintain various lists for Project Managers including job list for each region, subcontract tracking list, filing and vacation lists
• Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals)
• Point person for proposal and capabilities packages. This includes putting together proposal covers, tabs, company information, sell sheets and then assembling once provided with rest of the materials by Project Manager
• Preparation for project meetings and trainings including scheduling, preparing handouts, and coordinating lunches
• Book all travel when necessary
• Maintain all files, including preparing new files and archiving old files
• Oversee and assist with the development of newer project managers to ensure they have the necessary tools and support to succeed
• Assist with business development efforts, including drafting proposals and other business development materials

Necessary Qualifications

• 3-10 years of related experience, construction administration experience considered a plus
• Excellent computer skills, must be proficient in Microsoft Word and Excel
• Must be extremely organized, self-reliant, proactive, and detail-oriented

Make Your Move

We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 6,550 design-build projects nationwide. We ranked #6 on ENR’s Design-Build Firms list and #29 on ENR's Top 400 Contractors list of 2025.

Most importantly, our clients like us, trust us and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person that can make a difference at ARCO? If the answer is, "Yes!" we look forward to meeting you.

Legal Disclaimer

EOE, including disability/vets