PROJECT COORDINATOR

Spherion Staffing, LLC; Duluth (MN); On-site; USD 33,000 - 37,000; Full time

Job summary

Spherion Staffing & Recruiting in Duluth, MN seeks a motivated Project Coordinator to support estimating and project management teams. You will handle bid preparation, project documentation, cost tracking, and general office coordination in a fast-paced environment.

The role offers Monday–Friday, 8:00 AM–5:00 PM with starting pay of $24-$27/hour based on experience. Join us to help keep operations running smoothly and communicate with stakeholders.

Qualifications

• Previous experience in administrative support or office coordination.
• Strong proficiency in Microsoft Office (Excel, Word, Outlook).
• Excellent organizational skills with multiple priorities.
• Excellent written and verbal communication.
• Professional, dependable, and self-motivated attitude.

Responsibilities

• Estimating & Bid Support: assist estimators with documenting, deadlines, and bid logs.
• Project Management Support: set up new projects, process contracts and change orders.
• Documentation & Records: maintain files and prepare business correspondence.
• Office Administration: greet visitors, manage mail, order supplies.
• Stakeholder Communication: be main contact between PMs, field staff, vendors, and clients.

Skills

Administrative support

Project coordination

Office management

Microsoft Office

Organization

Communication

Self-motivation

Job description

Terms

I am at least 18 years old

I am legally authorized to work in the United States

Are you an organized, detail-oriented professional looking to build a rewarding career in project administration? Spherion Staffing & Recruiting is seeking a motivated Project Coordinator to support both estimating and project management teams in the Duluth area. In this multi-faceted role, you will be the backbone of daily administrative operations: handling bid preparation, project documentation, cost tracking support, and general office coordination. If you thrive in a fast-paced environment and love keeping operations running smoothly, we want to hear from you!

Starting Pay:

$24-27/hour (based on experience)

Schedule:

Monday - Friday; 8:00AM - 5:00PM
What You'll Do

• Estimating & Bid Support: Assist estimators during the bidding process by obtaining documents, tracking submission deadlines, ordering bid bonds, verifying insurance, and logging bid results.
• Project Management Support: Provide setup assistance for new projects, process contracts, subcontracts, and change orders, and assist with project cost accounting, billings, and collections.
• Documentation & Records: Maintain organized physical and electronic files, prepare business correspondence, and track deadlines to keep projects compliant and on schedule.
• Office Administration: Greet visitors, manage incoming/outgoing mail, order office and breakroom supplies, and handle general office organizational tasks.
• Stakeholder Communication: Act as a main point of contact between Project Managers, field personnel, subcontractors, vendors, and clients.

What We're Looking For

• Previous experience in administrative support, project coordination, or office management.
• High proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong organizational skills with the proven ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills with a high attention to detail.
• A professional, dependable, and self-motivated attitude.

Bonus Points

• Experience working within the construction or contracting industry.
• Familiarity with construction management, bidding, or accounting software.

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.

In addition, Spherion offers a comprehensive benefits package, including:

• medical
• prescription
• dental
• vision
• AD&D
• life insurance offerings
• short-term disability
• a 401K plan (all benefits are based on eligibility).