Project Coordinator

Air Around the Clock; Deerfield Beach (FL); Presencial; USD 42.000 - 54.000; Jornada completa

Descripción de la vacante

Air Around the Clock, serving South Florida, seeks a detail‑oriented Permit Coordinator to ensure permits are processed accurately and inspections are scheduled on time. You will own end‑to‑end permitting for residential HVAC and plumbing projects, working with homeowners, inspectors, and internal teams to keep projects on track.

The role requires proactive problem solving, excellent communication, and a strong focus on customer service.

Formación

• Minimum 3 years of experience in permit coordination or permitting administration.
• Familiarity with South Florida municipal permitting processes (Broward, Palm Beach, Miami-Dade).
• Experience coordinating inspections and communicating with building departments.
• Experience in HVAC or plumbing permit workflows is a plus.
• Strong organizational, time-management and multi-tasking skills.
• Proficient in Microsoft Office, especially Excel; excellent written and verbal communication.

Responsabilidades

• Manage entire permitting process from application submission to final inspection and closure.
• Prepare, submit, and track residential HVAC and plumbing permit applications across multiple municipalities.
• Process a high volume of permits (target ~10 per day) and follow up on pending items.
• Maintain accurate permit records and ensure compliance with codes.
• Schedule and coordinate inspections with homeowners, inspectors, and internal teams.
• Communicate inspection requirements and updates to customers and field teams.
• Follow up on failed inspections and corrections; resolve permitting challenges with stakeholders.
• Serve as point of contact for permitting questions; build relationships with local departments.

Conocimientos

Self-Driven

Highly Organized

Proactive

Solution-Oriented

Customer-Focused

Team Player

Time Management

Educación

Microsoft Excel

Herramientas

Microsoft Excel

Descripción del empleo

Description

For nearly 40 years, Air Around the Clock has been a trusted name in residential HVAC and plumbing services throughout South Florida. As we continue to grow, we are looking for a highly organized, detail-oriented, and proactive Permit Coordinator to join our team.

This position plays a critical role in ensuring permits are processed accurately and efficiently, inspections are scheduled and completed, and projects remain on track.

We are looking for someone who takes ownership of their work, thrives in a fast-paced environment, and knows how to navigate municipal permitting requirements while delivering excellent customer service.

Key Responsibilities

Permit Processing & Management

• Manage the entire permitting process from application submission through final inspection and permit closure.


• Prepare, submit, and track residential HVAC and plumbing permit applications across multiple municipalities.


• Process a high volume of permits, with a target of approximately 10 permits per day.


• Follow up on pending applications, permit approvals, corrections, and outstanding documentation.


• Maintain accurate records of permit statuses, inspection results, and required documentation.


• Ensure all permits comply with local building codes and municipal requirements.

Inspection Scheduling & Coordination

• Schedule and coordinate inspections with homeowners, municipal inspectors, installation teams, and internal departments.


• Communicate inspection requirements, schedules, and updates to customers and field teams.


• Follow up on failed inspections, corrections, and reinspection requests.


• Work closely with installation managers, customer service representatives, and dispatchers to prevent project delays.


• Coordinate equipment and project documentation as needed to support permitting and installations.

Communication & Customer Service

• Serve as a point of contact for permitting-related questions from customers, municipalities, and internal teams.


• Build and maintain professional relationships with local building departments and inspectors.


• Proactively communicate delays, outstanding requirements, and permit updates.


• Resolve permitting challenges and elevate issues when necessary.


• Deliver a positive customer experience throughout the permitting and inspection process.

What We’re Looking For

Our ideal candidate is:

• Self-Driven: Takes initiative, follows through, and does not need constant supervision.


• Highly Organized: Manages multiple permits, deadlines, and inspections without losing track of details.


• Proactive: Anticipates potential delays and takes action before they affect operations.


• Solution-Oriented: Can navigate permitting challenges and find practical solutions.


• Customer-Focused: Communicates professionally and handles customer concerns with patience and confidence.


• A Strong Team Player: Works effectively with installation teams, dispatch, customer service, and management.


• Excellent at Time Management: Prioritizes tasks efficiently in a high-volume environment.

Performance Expectations

Success in this position will be measured by:

• Processing approximately 10 permits daily while maintaining accuracy.


• Timely scheduling and coordination of inspections.


• Consistent follow-up on pending permits, corrections, and approvals.


• Minimizing permitting delays that impact installation schedules.


• Maintaining accurate and up-to-date permit records.


• Ensuring permits are successfully closed following final inspections.

Work Schedule

Monday — Friday | 40 hours per week

Why Join Air Around the Clock?

Join a growing company where your work directly supports our field operations and customer experience. At Air Around the Clock, we value integrity, accountability, teamwork, and individuals who take pride in delivering results.

Requirements

• Minimum 3 years of experience in permit coordination, permitting administration, or a similar role.


• Previous experience managing permits from initial application through final approval and closure.


• Familiarity with South Florida municipal permitting processes, preferably within Broward, Palm Beach, and Miami-Dade counties.


• Experience in HVAC, plumbing, construction, roofing, windows and shutters, solar, or other residential home services industries.


• Experience coordinating inspections and communicating with local building departments.


• Strong organizational skills and the ability to manage multiple permits and deadlines simultaneously.


• Proficiency in Microsoft Office, particularly Excel.


• Excellent written and verbal communication skills.


• Strong customer service skills and the ability to resolve challenging situations professionally.


• Ability to work independently while collaborating with multiple departments.