Project Coordinator

Ahern; Davenport (IA); On-site; USD 37,000 - 50,000; Full time

Benefits offered by this job

401(k) match

Health benefits

Bonus programs

PTO

Paid parental leave

Mental health resources

Wellness programs

Education assistance

Training opportunities

Hybrid schedule

Job summary

Ahern is seeking a Project Coordinator in Davenport, IA to support multiple Project Managers and Sales Representatives. You will collect and organize project information, draft correspondence, submit documentation for approval, and help coordinate permitting and bidding processes.

The role involves purchasing, tracking in various systems, vendor and customer follow-ups, and assisting with timely project execution. Join our team for stability, growth, and strong benefits.

Qualifications

• 3–5 years of administrative support experience, preferably in the construction industry.
• Excellent customer service skills with strong attention to detail.
• Proficient in Microsoft Office and able to learn industry-specific software.
• Thrives in a fast-paced, deadline-driven work environment.

Responsibilities

• Coordinate permitting and support project managers and sales reps.
• Assemble proposals and bidding documents.
• Process purchase orders and track information in project systems.
• Follow up with customers and vendors; manage communications.
• Process weekly and monthly billings; coordinate meetings.
• Manage contracts and subcontracts and maintain filing and documentation.

Skills

Administrative support

Customer service

Attention to detail

Time management

Tools

Microsoft Office

Industry software

Job description

Looking for a company that values your skills, respects your contributions, and gives you the tools to thrive? With more than 145 years as a family-owned business, we’ve built a reputation as one of the best mechanical and fire protection contractors in the country. We pride ourselves on delivering unmatched quality and innovation while providing you with job stability, opportunities for career progression, and support. We have an exciting opportunity for a Project Coordinator located in Davenport, IA .

How You Will Contribute

As a Project Coordinator, you will provide vital support to multiple Project Managers and Sales Representatives by collecting and organizing project information, drafting professional correspondence, preparing and submitting documentation for approval, and coordinating the permitting process. This role will also involve assisting with assembling proposals and bidding documents. In addition, completing purchase orders, tracking information in various systems, following up with customers and vendors, and other tasks to help ensure projects are executed to the timeline. Responsible for processing weekly and monthly billings for the projects, coordinating various meetings, processing, and tracking contracts and subcontracts. This is an exciting opportunity to be very instrumental in the successful execution of our regional construction projects.

What You Need To Qualify

Ideal candidate should bring to Ahern three to five years of administrative support type experience, preferably within the construction industry. Those who will excel as a Project Coordinator will have excellent customer service skills, strong attention to detail, and the ability to thrive in a fast-paced, deadline-driven work environment. Being proficient in Microsoft Office and technically inclined to learn industry-specific software will be essential. If you are ready to demonstrate this expertise, Ahern wants you!

What’s in it for you?

At Ahern, we understand that life is more than just work - and we’re committed to supporting our employees in every aspect of their lives. Our comprehensive benefits package is designed to give you the flexibility, security, and support you need to thrive - at work and at home.

Here’s How We Stand Out From The Rest

• Top-Tier Benefits: Our 401(k) match and health benefits rank in the top 20% nationwide
• Incentives: A significant portion of our profits is shared with employees through bonus programs
• Generous PTO with the opportunity to buy additional time off
• Paid Parental Leave: Supporting you at every life stage with paid maternity and paternity leave
• Mental Health Resources: Free, full-service mental health care for you and your family
• Wellness Programs: Access on-site fitness centers, personal development funds, and more
• Professional Growth: Take advantage of education assistance, training programs, and development opportunities to advance your career
• Work-Life Balance: Enjoy hybrid and flexible schedules to fit your needs

By joining Ahern, you’ll gain the stability of a company that’s been a leader in the industry since 1880, the pride of doing meaningful work, and the support of a team dedicated to your success. Don’t settle for just any job—experience what it’s like to work for the best!

Ahern is an Equal Opportunity Employer and is committed to providing a workplace free from discrimination and harassment.