Project Coordinator

ECLARO; City of White Plains (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401k Retirement Savings Plan

Commuter Check Pretax

Medical, Dental & Vision Insurance

Job summary

ECLARO is seeking a Project Coordinator in White Plains, NY to support internal governance committees. You will handle scheduling, materials development, and timely distribution, while accurately recording meeting minutes and decisions.

Maintain trackers and manage SharePoint sites related to committees. The role requires strong organizational and communication skills, proficiency in Microsoft Office and SharePoint, and the ability to multitask in a fast-paced environment.

Qualifications

• Experience in administrative roles, preferably governance or committee management.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and SharePoint.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong interpersonal skills and teamwork.
• Familiarity with governance frameworks is a plus.

Responsibilities

• Coordinate committee scheduling and logistics.
• Prepare comprehensive committee materials (agendas, reports, presentations).
• Distribute materials in advance of meetings.
• Record detailed meeting minutes and action items.
• Document committee decisions and maintain records per policies.
• Update trackers and follow up on items and deadlines.
• Manage SharePoint sites for committees and ensure accessibility.
• Facilitate clear communication among stakeholders.
• Ensure activities comply with governance standards.
• Identify process improvements for committee administration.

Skills

Administration

Organization

Communication

SharePoint

Multitasking

Collaboration

Governance

Tools

SharePoint

Microsoft Office

Excel

PowerPoint

Job description

Job Number: 26-04478

Want to be part of the Energy Industry? ECLARO is looking for a

White Plains, NY.

ECLARO's Client is America's largest state power organization and is a national leader in energy efficiency and clean energy technology. If you’re up to the challenge, then take a chance at this rewarding opportunity!

Job Number: 26-04478

Want to be part of the Energy Industry? ECLARO is looking for a Project Coordinator for our client in White Plains, NY. ECLARO's Client is America's largest state power organization and is a national leader in energy efficiency and clean energy technology. If you’re up to the challenge, then take a chance at this rewarding opportunity!

Project Overview

• This role is tasked to assist a smooth operation and administration of several key internal governance committee.
• Responsible for developing committee materials, distributing them in a timely manner, accurately recording meeting minutes, documenting decisions, maintaining associated trackers, and managing SharePoint sites with all relevant materials.

Responsibilities

• Committee Coordination: Organize and coordinate the scheduling of committee meetings, ensuring all logistical aspects are managed efficiently.
• Materials Preparation: Develop and compile comprehensive committee materials, including agendas, reports, presentations, and other relevant documents.
• Timely Distribution: Distribute committee materials to members well in advance of scheduled meetings, ensuring all participants are adequately prepared.
• Meeting Minutes: Accurately and professionally record detailed meeting minutes, capturing key discussions, decisions, and action items.
• Documentation: Document all committee decisions and maintain accurate records, ensuring compliance with organizational policies and procedures.
• Tracking and Reporting: Maintain and update trackers for all committee activities, including follow-ups on action items and deadlines.
• SharePoint Management: Manage and update SharePoint sites dedicated to the committees, ensuring all materials and records are easily accessible and up-to-date.
• Communication: Facilitate clear and effective communication between committee members, ensuring all stakeholders are informed and aligned.
• Compliance: Ensure all committee activities adhere to internal governance policies and standards.
• Continuous Improvement: Identify and implement process improvements to enhance the efficiency and effectiveness of committee administration.

Qualifications

• Proven experience in administrative roles, preferably within governance or committee management.
• Strong organizational skills with a keen attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and SharePoint.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Strong interpersonal skills and the ability to work collaboratively with diverse teams.
• Familiarity with governance frameworks and best practices is a plus.

Benefits

• 401k Retirement Savings Plan administered by Merrill Lynch
• Commuter Check Pretax Commuter Benefits
• Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO

Equal Opportunity Employer:

ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status, in compliance with all applicable laws.