Project Coordinator

Boston Medical Center (BMC); Boston (MA); On-site; USD 29,000 - 41,000; Full time

Job summary

Boston Medical Center (BMC) in Boston, MA, seeks a Project Coordinator in the Stem Cell Transplant program within the Hematology and Oncology Department. This role provides complex administrative support, coordinates treatment, and organizes data for Stem Cell Transplant, Cellular Therapy, and Gene Therapy Programs.

The position emphasizes ownership of patient lists and calendars, scheduling treatments, and ensuring accurate documentation and data entry in collaboration with the clinical team.

Qualifications

• Requires Bachelor's degree (or equivalent)
• Minimum 2-5 years of relevant post-collegiate professional experience.
• Previous project coordination also preferred.

Responsibilities

• Own the program’s patient list and calendar.
• Coordinate pre-treatment requirements with patient, caregiver(s), and clinical team.
• Schedule full treatment with internal/external parties and create individual calendars.
• Prepare pre- and post-treatment reports and maintain patient shadow charts.
• Serve as liaison between patient and clinical team.
• Facilitate monthly data review meetings.
• Maintain the program’s database and CIBMTR data management.

Skills

English communication

Microsoft Office

Document production

Independent judgment

Interpersonal skills

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Access

Job description

Position Summary

Within the Hematology and Oncology Department at Boston Medical Center, the Patient Coordinator/Data Manager works closely with a multi-disciplinary team to provide complex administrative support, coordination of treatment, and data organization for the Stem Cell Transplant, Cellular Therapy, and Gene Therapy Programs.

Position: Project Coordinator

Department: Stem Cell Transplant

Schedule: Full Time

Patient Coordination

• Maintains full ownership of the program’s patient list and master calendar.
• Facilitates weekly program meetings.
• Coordinates pre-treatment requirements (i.e., scheduling pre-testing, obtaining prior authorization, securing house and transportation, and completing FMLA paperwork) with the patient, caregiver(s), and clinical team.
• Schedules the patient’s full treatment, which includes communicating with internal and external parties, and preparing individual treatment calendars. Works closely with contracted manufacturers to schedule product pick-up and drop-off.
• Completes pre- and post-treatment reports (i.e., eligibility checklists, program admission summaries, program discharge summaries).
• Maintains organization of patient-specific shadow charts.
• Serves as a liaison between the patient and the clinical team.

Data Management

• Facilitates monthly data review meetings.
• Serves as a Data Manager for the Center for International Blood and Marrow Transplant Research (CIBMTR).
  • Conducts informed consent and enrolls patients into the registry.
  • Submits pre- and post-treatment study related data.
  • Creates individualized disease trackers for all patients and maintains organization of patient-specific charts.
  • Formulates and submits annual CIBMTR reports alongside the Primary Data Manager.
  • Monitors progress of the CPI (Continuous Process Improvement) and is responsible for adequate data submission to remain in good standing.
  • Maintains competency with the CIBMTR manual, including periodic updates.
  • Takes part in routine on-site audits with CIBMTR. Monitors progress on applicable corrective action plans.
  • Maintains full ownership of the program’s database and cumulative lists.
  • Formulates data reports to use for research by clinical team.
• Assists the Senior Program Manager with revising standard operating procedures, developing program progress reports, and monitoring the program to ensure compliance with the Foundation for the Accreditation of Cellular Therapy (FACT).
• Assists the Clinical Quality Manager with monitoring performance measures, significant outcome parameters, and operation requirements.

Required Meetings

• Stem Cell Transplant, Cellular Therapy, and Gene Therapy Program Meeting – Weekly
• Amyloidosis Center Clinical Meeting – Weekly
• Data Review Meeting – Monthly
• Morbidity and Mortality Quality Improvement Meeting – Monthly

Education

• Requires Bachelor's degree (or equivalent combination of formal education and experience).

Experience

• Minimum 2-5 years of relevant post-collegiate professional experience required.
• Previous project coordination also preferred.

Knowledge, Skills, & Abilities

• Excellent verbal/written English communication skills, including excellent grammatical, editing and proofreading skills.
• Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint, Access) and other web-based applications.
• Ability to produce complex documents, perform analysis and maintain databases.
• Ability to work independently and exercise independent judgment.
• Excellent interpersonal skills necessary to be socially perceptive in accepting and relaying confidential information, communicating policies and procedures, and interacting effectively with a variety of Medical Center personnel and outside personnel.
• Strong problem solving skills.
• Proven ability to work with confidential information.

Compensation Range

$21.39- $30.05

This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.

NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.

Equal Opportunity Employer/Disabled/Veterans