Project Coordinator

NMDP; United States; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision

Paid time off

Job summary

NMDP is seeking a Project Coordinator, Data Operations to provide foundational project support to the CIBMTR Data Operations team. This role assists with project documentation, scheduling, task tracking, communication, and cross‑team coordination to support successful execution of Data Operations initiatives.

You will maintain schedules, prepare meeting materials, support risk tracking, and help with onboarding and training for Data Operations.

Qualifications

• Strong written and verbal communication skills.
• Experience with office and project management tools.
• Ability to organize tasks and maintain documentation.
• Detail-oriented, adaptable in fast-paced environments.

Responsibilities

• Maintain project schedules, work plans, and tracking tools.
• Prepare meeting agendas, notes, action items, and follow‑up summaries.
• Schedule project meetings and assist with materials distribution.
• Support creation and updates of reports and documentation related to Data Operations.
• Support risk tracking by updating logs and escalation of potential issues.
• Maintain documentation repositories with version control; identify workflow gaps and suggest improvements.
• Participate in cross‑functional learning and onboarding modules for Data Operations.
• Engage in development toward Project Manager competencies, including stakeholder engagement and communication.

Skills

Communication

Organization

Attention to detail

Project coordination

Education

Associate’s degree or equivalent experience

Tools

Microsoft Office

Microsoft Project

Job description

JOB DESCRIPTION

The Project Coordinator, Data Operations provides foundational project support to the CIBMTR Data Operations team. This role assists with project documentation, scheduling, task tracking, communication, and cross‑team coordination to support successful execution of Data Operations initiatives.

Position Summary

The Project Coordinator, Data Operations provides foundational project support to the CIBMTR Data Operations team. This role assists with project documentation, scheduling, task tracking, communication, and cross‑team coordination to support successful execution of Data Operations initiatives.

Accountabilities

Project Documentation & Meeting Support

• Maintain project schedules, work plans, and tracking tools.
• Prepare meeting agendas, notes, action items, and follow‑up summaries.
• Schedule project meetings and assist with preparation and distribution of materials.
• Support creation and updates of FAQs, reports, presentations, and documentation related to Data Operations and DTI workstreams.

Communication & Cross‑Team Coordination

• Support communication with internal and external stakeholders by sharing updates and maintaining accurate documentation.
• Assist with cross‑team coordination related to Data Operations project activities.
• Prepare slide decks, status summaries, and similar communications as needed.

Risk & Issue Support

• Support risk tracking by updating logs and ensuring timely escalation of potential issues.

Operational & Process Support

• Maintain documentation repositories (e.g., SharePoint), ensuring version control and accuracy.
• Identify workflow gaps or inefficiencies and share them with project leads for continuous improvement.
• Participate in cross‑functional learning activities, training opportunities, and onboarding modules designed for Data Operations team members.
• Engage in development needed to build toward the competencies required of the Project Manager role, including communication, stakeholder engagement, basic issue escalation, and understanding of clinical data project workflows.
• Other duties as assigned.

Required Qualifications

Knowledge of:

• Strong written and verbal communication skills.
• Demonstrated capability in standard office and project management applications – i.e., Microsoft Office, Microsoft Project.
• Demonstrated ability to organize tasks, manage logistics, and maintain documentation.
• Attention to detail, ability to follow through, and comfort working in a fast‑paced environment under conditions of uncertainty and change.

Ability To

• Work independently; is self‑motivated and willing to take initiative to complete tasks with minimal direction.
• Be highly organized and attentive to detail.
• Adapt, learn, and respond to changes quickly.

Education And/or Experience

• Associate’s degree or equivalent experience.
• 1‑2 years of experience supporting projects, programs, operations, customer service, or administrative activities.

PREFERRED QUALIFICATIONS

• Bachelor’s degree
• Familiarity with project management concepts, tools, or methodologies.
• Familiarity with cross‑functional project communication practices.
• Experience preparing reports, trackers, or operational documentation.
• Familiarity with clinical or research terminology (e.g., cellular therapies, hematopoietic stem cell transplant, blood and tissue cancers, immune diseases).

About The Team

NMDP offers regular, full‑time employees medical, dental, vision, life and disability, accident/critical illness/hospital, well‑being, legal, identity theft and pet benefits. Retirement, paid time off/holidays, leave and incentive plans are also offered to eligible employees. Please reference this link for more information: NMDP Benefit Information