Project Coordinator

Epiq Systems (Private) Limited; Beaverton (OR); On-site; USD 50,000 - 70,000; Full time

Job summary

Epiq is seeking a Project Coordinator - CS to own a portion of a project, preparing and processing electronic data for client delivery. You will perform quality control and ensure timely results while supporting a diverse litigation lifecycle.

Reporting to the Client Services Manager, you will oversee tasks, coordinate teams, and maintain documenting case details and communications. This role requires strong organization and a proactive, collaborative mindset.

Qualifications

• Good communication (verbal and written) skills.
• Experience with MS Office and basic image and text files.
• Superior organizational skills and ability to manage several projects.
• Ability to multi-task, stay composed under pressure, meet deadlines.
• Flexible and available to work some evenings and weekends.
• Be engaged and enthusiastic about work and learning.
• Must be able to work in an ever changing fast-paced environment.
• Knowledge of basic programming.

Responsibilities

• Serve as a high-level liaison with key client representatives to own the total service delivery relationship.
• Coordinate and execute all client deliverables to ensure overall satisfaction.
• Provide substantive oversight to client-specific projects managed daily by Production Team.
• Create project plans by identifying tasks, resources, deadlines, and deliverables.
• Ensure client and project requirements are met by regular meetings with project teams.
• Lead and motivate staff, expanding responsibilities and growth.
• Communicate proactively with clients and escalate when needed.
• Evaluate subcontractors and make recommendations to fit client needs.
• Consult with clients during all stages of litigation lifecycle to plan, organize, digitize and present cases cost-effectively.
• Oversee electronic discovery projects across processing, culling, and high-speed review.
• Advise case teams on database design and workflow with best-practice guidance.
• Manage support staff, track deadlines, and QC deliverables.
• Perform QA on processed data to verify coverage and instructions.
• Document case details and actions for audit trails.
• Coordinate with internal and external stakeholders and communicate clearly.
• Maintain timely communication from project initiation to closure including scope, pricing, and KPIs.

Skills

Communication skills

MS Office experience

Organizational skills

Multi-tasking

Flexibility

Learning mindset

Evening/weekend availability

Programming basics

Education

BCA

MCA

Tools

NUIX

SQL

Relativity

LAW Pre-Discovery

IPRO

Job description

At Epiq , your work contributes to complex, global legal outcomes. You'll join a values‑driven community where integrity guides decisions, relentless service sets the bar, and we thrive on big challenges together. We invest in your growth with enterprise‑wide learning and mobility. We celebrate who you are, and we respect life beyond work with flexibility that's recognized externally. Enabled by modern platforms and AI, you'll do the most meaningful work of your career and see your impact at scale.

Job Summary

Reporting to the Client Services Manager (CSM), Project Coordinator - CS will be assigned ownership of a specific piece of a Project and will need to prepare, process and perform quality control on electronic data before delivering to client. To provide quality results to our clients while meeting time sensitive deadlines.

Essential Job Responsibilities

• Serve as a high-level liaison with key client representatives with the goal of owning the total service delivery relationship.
• Ensure overall satisfaction through the coordination and execution of all client deliverables.
• Provide substantive oversight to client‑specific projects, managed on a day‑to‑day basis by Production Team
• Creates project plan by identifying tasks to be performed, resources needed to accomplish the goals within set deadlines, schedule of events and specification for deliverables.
• Ensure that client and project requirements are being met by meeting on a regular basis with project teams.
• Provide team leadership to professionally develop and motivate staff members to allow them to assume additional responsibilities and grow within the team.
• Instill confidence with clients through proactive communication while serving as the point of escalation when necessary.
• Evaluate subcontractors and make strategic recommendations to best suit to clients' needs and expectations.
• Consult with clients throughout all stages of the litigation lifecycle by helping them to plan, organize, digitize and present their cases in a cost effective and timely manner.
• Manage and support a wide range of electronic discovery projects covering the entire EDRM spectrum, from general technology consultation and large scale processing to culling and high‑pressure, fast‑paced document review and production engagements.
• Advise case teams on database design and workflow while offering tailored solutions based on best practices and project details.
• Oversee support staff and training, track deadlines, verify client specifications, QC and create deliverables for clients.
• Performs QA on processed data to verify there are no collection gaps and processing instructions were enforced.
• Creates and maintains detailed case documentation to record case details, critical actions and decisions
• Effectively coordinates support staff, managers, outside and opposing counsel and successfully conveys highly technical concepts to users of all experience levels.
• Ensuring to have timely communication from project initiation to closure with the client which includes project scope, pricing, turnaround, final deliverables, MIS & reporting's. Also, conducting client satisfaction surveys/ KPIs at the closure of the project.

Qualifications & Characteristics

• Good communication (verbal and written) skills.
• Experience with MS Office and basic image and text files
• Superior organizational skills and be capable of handling several projects in various stages
• Ability to multi-task, maintain composure under pressure and meet deadlines
• Must be able to work in an ever changing fast‑paced work environment
• Be engaged and enthusiastic about work and learning
• Must be flexible and be available to work some evening and weekend shifts
• BCA, MCA
• Knowledge of basic programming;
• NUIX, SQL, Relativity, LAW Pre-Discovery or IPRO is a strong plus.

Your specific salary will be determined based on several factors:

• Location-based market rate for the role
• Your abilities in relation to the job specification
• Performance during screening and interview
• Pay parity with the wider team in the considered location

Further details about the package will be provided during the initial screening call with the Talent Acquisition Team.

Epiq Leadership Compass

Fosters Relationships & Collaboration

Builds trust and alignment through open communication, shared goals, and strong partnerships to drive collective success.

• Build trust-based partnerships
• Nurture long-term relationships
• Remove collaboration barriers
• Celebrate cross-team success

Engages & Influences

Inspires action and alignment through clear communication, purposeful influence, and a compelling vision.

• Use storytelling to build buy-in
• Align communication with organizational goals
• Guild alignment through strong engagement

Maximizes Performance

Sets and reinforces performance standards that drive results, ensure accountability, and align with Epiq's goals.

• Use data to identify impro