Project Coordinator

Gable Signs & Graphics Inc; Baltimore (MD); On-site; USD 30,000 - 41,000; Full time

Benefits offered by this job

401(k) participation

ESOP participation

Job summary

Gable Signs & Graphics Inc. is seeking a Project Coordinator to support the Project Management team. This on-site role focuses on coordinating project schedules, maintaining documentation, and ensuring clear communication between internal teams and external stakeholders.

You will help project managers deliver projects on time and within scope by tracking progress, handling design/construction drawing requests, and organizing job files in the ERP system. FLSA: hourly, non-exempt.

Qualifications

• 1-2 years of experience in a project support or administrative role.
• Proficiency in project management software and Microsoft Office Suite.
• Strong organizational and multitasking skills.
• Effective communication and interpersonal skills.
• Ability to work collaboratively in a fast-paced environment.

Responsibilities

• Maintain and monitor project plans, schedules, and documentation.
• Support Project Managers by preparing design and construction drawing requests and following up with relevant teams to ensure timely delivery.
• Assist in managing various phases of projects, ensuring all deadlines are met.
• Coordinate work orders, change orders, and amendment orders; review with Project Managers before submission.
• Organize and maintain accurate job files and documentation within the ERP system.
• Communicate effectively with internal teams, clients, and vendors to resolve issues and ensure alignment.
• Facilitate project tracking by updating schedules and project tasks to ensure accurate timelines.
• Conduct follow-ups on approvals, permits, and other required documentation.

Skills

Project management software

Microsoft Office

Strong organizational skills

Effective communication

Team collaboration

Tools

ERP system

Job description

Description

POSITION TITLE: Project Coordinator

TEAM: Project Management

REPORTS TO: Director- Project Manager

FLSA CLASSIFICATION: Hourly, Non-exempt

LOCATION: Headquarters (On-Site)

ABOUT US

At the heart of Gable lies a passion that transcends the conventional. We’re more than just creators of visual communications; we’re experts at creating experiences. We believe that every brand, building, and place has a unique story to tell, and our mission is to elevate the way they are seen, experienced, and remembered.

We are committed to fostering a collaborative and inclusive work environment where team members can thrive and contribute to our shared success.

POSITION OVERVIEW

The Project Coordinator supports the Project Management team by providing critical administrative and operational assistance. This role involves coordinating project schedules, maintaining documentation, and ensuring smooth communication between internal teams and external stakeholders. The Project Coordinator plays an essential role in enabling Project Managers to deliver projects on time and within scope.

KEY RESPONSIBILITIES

• Maintain and monitor project plans, schedules, and documentation.
• Support Project Managers by preparing design and construction drawing requests and following up with relevant teams to ensure timely delivery.
• Assist in managing various phases of projects, ensuring all deadlines are met.
• Coordinate work orders, change orders, and amendment orders; review with Project Managers before submission.
• Organize and maintain accurate job files and documentation within the ERP system.
• Communicate effectively with internal teams, clients, and vendors to resolve issues and ensure alignment.
• Facilitate project tracking by updating schedules and project tasks to ensure accurate timelines.
• Conduct follow-ups on approvals, permits, and other required documentation.

QUALIFICATIONS

• 1-2 years of experience in a project support or administrative role.
• Proficiency in project management software and Microsoft Office Suite.
• Strong organizational and multitasking skills.
• Effective communication and interpersonal skills.
• Ability to work collaboratively in a fast-paced environment.

PHYSICAL REQUIREMENTS

Manual dexterity to operate a computer and perform administrative tasks. Visual acuity (with correction) and the ability to speak and hear. Primarily sedentary work, with occasional walking, standing, or carrying of light materials.

WORK ENVIRONMENT

• The work environment includes both office settings and manufacturing facilities. This role may involve occasional exposure to factory conditions such as noise, fumes, dust, and mist.

TRAVEL

N/A

ACCOMMODATION STATEMENT

Gable is committed to providing reasonable accommodation to individuals with disabilities throughout the hiring process and in the workplace. If you require an accommodation to complete an application, participate in an interview, or perform the essential functions of a position, please let us know. Requests for accommodation will be considered on a case-by-case basis, consistent with applicable law.

COMPENSATION

Compensation is commensurate with education and experience. Compensation includes hourly pay, overtime eligibility, 401(k) participation, and ESOP participation.

ADDITIONAL REQUIREMENTS

All prospective team members must pass a criminal background check and drug test. Candidates must also meet I-9 and E-Verify employment eligibility requirements.