Project Coordinator

Alutiiq, LLC; Arlington (VA); On-site; USD 95,000 - 113,000; Full time

Job summary

Alutiiq is seeking a Project Coordinator for the Bureau of Overseas Buildings Operations in Arlington, VA. The role involves advising on mechanical, electrical, civil, and architectural design reviews, and coordinating schedules and plans for complex facilities projects.

You will work with OBO/FAC management and contractors, develop plans, perform cost analyses, and ensure compliance with building codes and project scopes. A TS clearance is required.

Qualifications

• Bachelor’s degree required; Masters license considered if able to meet all requirements.
• Must have working knowledge of MS Project.
• Must maintain a valid driver’s license to operate Mission vehicles.
• Strong graphic/visualization skills with proficiency in AutoCAD and visualization software.
• Experience with project management concepts to oversee planning and construction documents.

Responsibilities

• Advise on mechanical, electrical, civil and/or architectural engineering design reviews and project planning.
• Develop and review planning documents; evaluate building code compliance.
• Perform peer reviews of plans and technical reports.
• Develop cost-benefit analyses and life-cycle cost estimates.
• Coordinate with DOS personnel and contractors to ensure contract compliance and timely actions.
• Lead planning for complex projects and ensure follow-up on senior leadership decisions.

Skills

Project coordination

Education

Bachelor's degree

Tools

AutoCAD

MS Project

Visualization software

Job description

Alutiiq and its subsidiaries firmly believe that our employees drive the success of the company. We strive to create and provide an environment that offers challenging, stimulating, and financially rewarding opportunities.

Join us and discover a work experience where diverse ideas are met with enthusiasm and where you can learn and grow to your full potential. We’re looking for individuals who enjoy the entrepreneurial thrill of invention and enjoy working as a team to create exceptional results for our customers.

VA Arlington US Dept of State - Arlington, VA 22209 US (Primary)

Category

Administrative Support

Job Type

Full-time

Typical Pay/Range

$95,000 to $113,000 yearly

Education

Bachelor's Degree

Travel

Up to 75%

Security Clearance Required

TS

POSITION OVERVIEW AND PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS):

Provide expertise, advisement, coordination and recommendations on all phases of mechanical project development and implementation in direct support of Bureau of Overseas Buildings Operations, Office of Facilities Management (OBO/FAC). Serve as OBO/FAC Subject Matter Expert (SME), advice on Mechanical, Electrical, Civil and/or Architectural engineering design reviews, project planning, space planning, building code analysis and compliance, and construction design reviews. Advise members of the OBO/FAC management team and contractors to promote effective support of facilities operations, as well as agency-specific operations.

• a) Serves as the principal advisor to OBO/FAC; advises on the development and implementation of comprehensive project schedules; and the presentation, review and tracking of approved project(s) changes and manages the production of updated schedules.
• b) Develops and/or reviews planning documents; reviews design concepts and detailed designs;conducts building code compliance evaluations.
• c) Performs peer review of plans, specification, and technical reports prepared by others.
• d) Develops cost benefit analysis; design life cycle cost estimates; drafts scopes of work; andconducts technical and feasibility studies.
• e) Works closely with OBO/FAC and post Facility Managers to ensure contract stipulations andrequirements are properly followed by all contractors who perform maintenance and construction activities/projects in support of OBO. Any identified concerns are directly reported to the COR, not to another contractor. Reports to OBO/FAC Division Chief or designatedrepresentative within OBO/FAC or missions overseas.
• f) Identifies a variety of alternatives for meeting current and anticipated project requirement andadvises on how to meet project needs from the availability of contractors and their expertise tothe employable use of local assets (i.e. USG or contract). Recommends the most viable optionsand develops action plans and strategies to implement approved options.
• g) Ensures that all required project actions are understood and carried out in accordance with thedecisions and directions of senior leadership, including following up on decisions and ensuringthe completion of required actions in a timely manner.
• h) Advises appropriate DOS personnel on the preparation of reports, papers, and other documentsfor senior leadership, including sensitive documents for OBO-level and/or Chief of Mission-levelaction.
• i) Ensures that all documents are well-written, in proper format, timely, complete, and fully coordinates with other affected organizations. Oversees/leads the production of technical information; the development and/or review planning documents; and maintains agreed technical and design standards.
• j) Develops detailed written assessments of the effectiveness of OBO/FAC projects. Identifies areasof potential improvement in efficiency and effectiveness and recommends specific actions tobring about needed improvements.
• k) Works closely with the key stakeholders in planning complex, high priority special projectsinvolving OBO/FAC and post Facility Management; coordinates the involvement of Mechanical,Electrical, Civil and/or Architectural and specialty disciplines; and provides support in project planning, review, bid, and construction phases.
• l) Enlists the support of other staff as necessary to accomplish project objectives within theestablished timeframes.
• m) Ensures all project objectives are met and that resulting recommendations for action are soundand practical and include implementation plans. Follows up to ensure that approvedrecommendations are successfully implemented.
• n) Provides technical guidance and advice to employees assigned to OBO/FAC. Performs annualtraining as required for efficiency and compliance.
• o) Develops and trains personnel on project functions.

REQUIRED QUALIFICATIONS AND EXPERIENCE:

CLEARANCE LEVEL: The clearance level (Secret or TS) will be identified in the task order request.

The Project Coordinator – Mech, Elect, Civil, Arch (Levels I, II, III, and IV) shall meet the below qualifications.

• a) Bachelor’s degree. However, a Masters License in the required discipline will be considered ifable to meet all other requirements.
• b) Must have a working knowledge of MS Project.
• c) Must maintain a valid driver’s license to operate Mission vehicles
• d) Must have strong graphic and visualization skills with proficiency in AutoCAD and othervisualization software.
• e) Experience with project management concepts, methods, and best practices to provide expertguidance to OBO/FAC and post Facility Management in meeting short and long term operationalrequirements and experienced in developing plans and construction documents.
• f) Experience with the full range of principles, concepts, methods, and practices in projectmanagement required to oversee the planning