Project Coordinator (Construction or Electrical)

Statewide Conditioning Inc.; South Amboy (NJ); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Competitive weekly pay

Healthcare coverage

401(k) with 5% match

Paid time off (4 weeks) and holidays

Career growth programs

Referral bonus

Job summary

Statewide Conditioning Inc. seeks a Project Coordinator to move information through project lifecycles, manage files, billing, schedules, and field communication. The role focuses on ensuring timely delivery of contracts, permits, RFIs, and submittals within a growing HVAC service operation.

We offer robust benefits including healthcare, 401(k) with match, paid time off, and career development programs. Ideal for detail-oriented, proactive professionals in a fast-paced environment seeking growth.

Qualifications

• 3+ years’ Project Coordination experience in Construction or Electrical
• High School diploma or GED equivalent
• Knowledge of HVAC or Construction industry preferred
• Timberline Sage 300 CRE experience is preferred
• Excellent time management and ability to multi-task

Responsibilities

• Manage project file structures in hardcopy and digital formats
• Prepare billing (AIA) summaries for project managers and update WIP log
• Prepare and submit contracts and construction permits when required
• Coordinate field staff schedules and distribute relevant information
• Prepare and track RFIs, Submittals, and change orders
• Procurement: purchasing/receiving equipment and coordinating delivery to site
• Process subcontractor paperwork and review invoices for discrepancies
• Maintain tax-exempt certificates and assist vendors as needed
• Generate purchase and lab or labor reports for managers
• Attend departmental and intercompany meetings as requested
• Obtain COIs for customers and subcontractors
• Closeout: assemble warranty statements and closeout packages

Skills

Project coordination

Time management

Communication skills

Microsoft Office

Attention to detail

Education

High school diploma

Tools

Timberline Sage 300 CRE

Job description

Statewide Conditioning/SCI

offers a full range of HVAC services throughout New Jersey. Founded in 1986, they have grown to serve multiple Fortune 500 companies. Founded in 1986, Statewide partnered with FirstCall Group in 2026.

FirstCall Group

is a leading provider of commercial and industrial HVAC, building controls, electrical, and plumbing services. FirstCall serves a wide array of facility and customer types, including distribution centers, industrial plants, universities, airports, healthcare facilities, self-storage units, and more. With approximately 700 employees across Ohio, New York, Virginia, Tennessee, North Carolina, South Carolina, Georgia, Florida, and Texas, FirstCall is committed to building durable partnerships. The company is actively expanding its operations nationwide and partnering with organizations that share its dedication to quality and customer satisfaction.

FirstCall Group

not only partners with companies to nurture growth in the market but also provides equal focus on employee growth and development as well. We believe when YOU succeed, we all succeed, so we strive to be the first call for talented team members who want a career, not just a job.

BENEFITS OVERVIEW

FirstCall Group values our employees' well-being, growth, and success! Employees are offered a robust benefits package, including:

• Competitive Weekly Pay
• Comprehensive Healthcare Coverage - Medical, Dental, Vision, + More (Includes some 100% Company-paid plans)
• Financial Resources - 401(k) Retirement Savings Plan with a 5% match, Life Insurance, Short & Long-Term Disability
• Time-Off & Holidays - Up to 4 weeks of Paid Off, 9 Paid Holidays + Veterans Day for Veterans
• Career Growth & Development- Company-sponsored education and career advancement programs like the FirstCall Academy, the Learning & Education Assistance Program (LEAP), and the FirstCall Progression Program
• Generous Referral Bonus of $2,500 per referral
• Role-Specific Perks - Company vehicle or allowance, mobile phone or phone allowance, uniforms, and work boot allowance

POSITION OVERVIEW

We are currently seeking a Project Coordinator to join our fast-growing team. This position requires a skilled multi-tasker to work with our project team to facilitate the successful movement of information throughout the lifecycle of projects. Candidates should possess a strong work ethic, a team mindset and be able to work with minimal supervision.

JOB RESPONSIBILITIES

• Manage project file structures in hardcopy and digital formats
• Prepare billing (AIA) summaries for all project managers and perform contract invoices along with updating on WIP log
• Prepare and submit contracts and construction permits when required
• Work with project management to ensure field staff are provided with daily schedules and relevant information
• Prepare & track RFI’s, Submittals, and change orders.
• Purchasing/ordering/receiving equipment and coordinating delivery to project worksite or company warehouse with project managers
• Completing RMA’s for returns of defective materials
• Maintain tax exempt certificates from customers and prepare for vendors
• Run Purchase order and/or labor reports for Project Managers
• Attend departmental and intercompany meetings as requested
• Obtain certificates of insurance for customers and from subcontractors
• Prepare and process subcontractor agreement paperwork
• Review vendor/subcontractor invoice discrepancies when necessary
• Project filing- purchase orders, packing slips, spec sheets, and similar
• Compile and submit closeout packages and warranty statements for projects
• Assist with answering company phone lines when receptionist is unavailable
• Adhere to all established company standard operating procedures and recommend improvements when applicable
• Perform other duties as needed

ACCOUNTABILITIES

• Continual learning and development in the body of knowledge through FirstCall Academy, to ensure we set the bar for skill level in the industry
• Elite level of customer service, to ensure we continue to be the FirstCall our customers make for their HVAC & Building Automation needs

ORGANIZATIONAL ALIGNMENT

This position reports to the local Coordination Manager.

QUALIFICATIONS

• 3+ years’ Project Coordination experience required, in either Construction or Electrical
• High School diploma or GED equivalent and a quick learner
• Knowledge of the HVAC or Construction industry preferred
• Timberline Sage 300 CRE experience is preferred
• Excellent time management skills and prioritization of tasks to meet deadlines and work on multiple project tasks simultaneously
• Analytical thinking with strong attention to detail
• Excellent communication skills and customer-centric approach
• Proficient with Microsoft Office: Outlook/Word/Excel/Teams
• Must be punctual, dependable and be able to take initiative and be proactive
• Embrace change in processes as the company continues to grow