AEC Project Administrator — Sign-On Bonus Eligible

Apex Clearing Corporation; Fort Myers, Naples (FL, FL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical and dental insurance

Life and disability insurance

401(k) match

Tuition assistance

Bonuses

Job summary

Apex Companies is seeking a Project Administrator to support Project Managers and technical teams from our Fort Myers/Naples offices. This role handles contract administration, project setup, scheduling, and billing, requiring organization and precision in a fast-paced environment.

The ideal candidate has 3+ years in admin or project coordination, proficiency in MS Office 365, SharePoint, and Teams, and strong communication skills. Sponsorship is not available. Sign-on bonus of $5,000 applies.

Qualifications

• 3+ years of experience in administrative support or project coordination (AEC preferred).
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication.

Responsibilities

• Assist Project Managers with contract administration including drafting and tracking documents.
• Support project setup in internal systems, budgets, and billing rates.
• Coordinate project schedules and deliverables with teams and partners.
• Maintain project files and QA/QC forms; track progress and risks.
• Support invoice processing, accounts payable, and monthly billing cycles.

Skills

Organizational skills

Communication skills

Independent and collaborative work

Education

Associate or Bachelor’s degree in Business Administration, Project Management, Engineering, or related field

Tools

Microsoft Office 365

SharePoint

Teams

Job description

Apex Companies is seeking a Project Administrator to support Project Managers and technical teams from our Fort Myers/Naples offices. This role handles contract administration, project setup, scheduling, and billing, requiring organization and precision in a fast-paced environment.

The ideal candidate has 3+ years in admin or project coordination, proficiency in MS Office 365, SharePoint, and Teams, and strong communication skills. Sponsorship is not available. Sign-on bonus of $5,000 applies.