Project Administrator: Growth, Impact & Bonus Eligible

Apex Companies; Fort Myers (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical and dental insurance

Life and disability insurance

401(k) match

Tuition assistance

Performance-based bonuses

Job summary

Apex Companies is seeking a Project Administrator to support Project Managers and technical teams from our Fort Myers or Naples offices. You will handle administrative, contractual, and project coordination tasks to ensure smooth delivery across the Southeast Division.

The ideal candidate is organized, detail-oriented, and thrives in a fast-paced consulting environment. This role includes preparing invoices, coordinating schedules, and maintaining project documentation while supporting multiple

Qualifications

• 3+ years of administrative support or project coordination experience (AEC preferred).
• Strong organizational skills and attention to detail.
• Proficiency with MS Office 365 and collaboration tools like SharePoint and Teams.
• Excellent written and verbal communication skills.

Responsibilities

• Assist Project Managers with contract administration, drafting, reviewing, and tracking documents and compliance.
• Set up projects in internal systems, ensuring budgets, billing rates, task codes, and obligations are accurate.
• Coordinate project schedules, deadlines, and deliverables with internal staff and external partners.
• Maintain project files, documentation logs, and subcontractor records in designated systems.
• Track progress, status of deliverables, risks, and issues; assist with status reports.

Skills

Organizational skills

Attention to detail

Communication skills

Independent & collaborative work

Education

Associate or Bachelor's degree

Tools

Microsoft Office 365

SharePoint

Teams

Excel

Job description

Apex Companies is seeking a Project Administrator to support Project Managers and technical teams from our Fort Myers or Naples offices. You will handle administrative, contractual, and project coordination tasks to ensure smooth delivery across the Southeast Division.

The ideal candidate is organized, detail-oriented, and thrives in a fast-paced consulting environment. This role includes preparing invoices, coordinating schedules, and maintaining project documentation while supporting multiple