Project Coordination Specialist

Quirch Foods, LLC; Coral Gables (FL); On-site; USD 42,000 - 58,000; Full time

Job summary

Quirch Foods, LLC is seeking an entry-level Project Coordinator to support schedules, documentation, and project controls. You will prepare reports, coordinate with vendors, and assist with procurement and budget tracking in a fast-paced environment.

Ideal candidates have a Bachelor's degree in a related field, strong organizational skills, and the ability to work cross-functionally with internal teams. This role emphasizes attention to detail and effective communication to ensure on-time

Qualifications

• Bachelor’s degree in Business Administration, Project Management, Supply Chain Management, or a related field preferred; equivalent experience considered.

Responsibilities

• Coordinate project schedules, milestones, meetings, and resource requests, and follow up with team members to keep deliverables on track.
• Prepare and distribute project status reports, dashboards, and meeting notes, including action items, risks, and open issues.
• Maintain project tracking systems and project management software, ensuring task, schedule, and status data are accurate and current.
• Create, organize, and maintain project files, records, and documentation (plans, charters, change requests, approvals, and closeout materials) in line with organizational standards and document control procedures.
• Support budget tracking by monitoring project spend against budget, reconciling costs, and flagging variances to the project manager.
• Process project-related invoices, purchase requisitions, and purchase orders, and coordinate with Accounts Payable, Procurement, and vendors to resolve discrepancies.
• Assist with procurement activities, including vendor quotes, contract paperwork, and onboarding of project vendors and contractors.
• Communicate with project stakeholders to provide updates, resolve administrative issues, and facilitate coordination across departments.
• Maintain audit-ready project records and support internal reviews, audits, and compliance requirements by providing complete and accurate documentation.
• Support project controls activities, including tracking changes to scope, schedule, and cost, and maintaining issue, risk, and decision logs.
• Assist project managers with project implementation tasks, such as kickoff preparation, vendor and site coordination, and project closeout.
• Identify opportunities to improve project administration processes, templates, and reporting tools, and recommend practical improvements.
• Perform other administrative and project support duties as assigned.

Skills

Project coordination

Scheduling

Reporting

Documentation

Communication

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Project management software

Job description

Quirch Foods, LLC is seeking an entry-level Project Coordinator to support schedules, documentation, and project controls. You will prepare reports, coordinate with vendors, and assist with procurement and budget tracking in a fast-paced environment.

Ideal candidates have a Bachelor's degree in a related field, strong organizational skills, and the ability to work cross-functionally with internal teams. This role emphasizes attention to detail and effective communication to ensure on-time