Project Coodinator

Bench Dogs; Denver (Lancaster County); On-site; USD 52,000 - 70,000; Full time

Job summary

Bench Dogs, a Denver, PA-based manufacturing company, seeks a Project Coordinator to support the Project Management function across initiation to closeout. You will help organize, document, and advance projects, coordinating with Sales, Engineering, Production, and Vendors to maintain schedules and milestones.

Ideal candidates bring 2+ years of coordination or admin experience, strong organization skills, and proficiency with Microsoft 365 tools and ERP systems like Epicor.

Qualifications

• 2+ years of project coordination or administrative support experience.
• Strong organizational and multitasking skills in a fast-paced environment.
• Proficiency with Microsoft 365 tools (Excel, Outlook, Teams, Planner).
• Experience with ERP systems (Epicor preferred).

Responsibilities

• Maintain project schedules, trackers, and dashboards in Excel and Epicor for weekly status reporting.
• Prepare and manage project documentation including change orders, status reports, and milestones.
• Coordinate between Sales, Engineering, Production, and Vendors during project execution.
• Track milestones and flag risks, delays, or open items to the Project Manager.
• Assist with ERP data entry, job setup, and tracking accuracy in Epicor.
• Support closeout activities including final documentation and profitability review.
• Ensure documentation consistency across active projects per Playbook and SOPs.
• Log change orders, manage CO folders, and support estimating coordination per SOP-01.
• Prepare action item trackers and follow-up summaries after cross-functional meetings.

Skills

Project coordination

Administrative support

Operations

Strong organizational skills

Tools

Excel

Outlook

Teams

Planner

Job description

Bench Dogs is a Denver, PA-based manufacturing company specializing in custom store fixtures, retail displays, and commercial cabinetry. We partner with national brands and retailers to bring high-quality, built-to-spec environments to life - from concept through installation. Our work combines precision manufacturing, strong project execution, and a commitment to long-term customer relationships.

About Bench Dogs

Bench Dogs is a Denver, PA-based manufacturing company specializing in custom store fixtures, retail displays, and commercial cabinetry. We partner with national brands and retailers to bring high-quality, built-to-spec environments to life - from concept through installation. Our work combines precision manufacturing, strong project execution, and a commitment to long-term customer relationships.

Role Overview

The Project Coordinator plays a critical support role in the Project Management function by ensuring projects are organized, documented, and progressing according to plan. Working closely with Project Managers across all lifecycle phases - from initiation through closeout - this role enhances PM capacity, improves execution consistency, and ensures that the processes outlined in this workbook are followed in practice.

Key Responsibilities

• Maintain project schedules, trackers, and internal dashboards in Excel and Epicor, ensuring accuracy for weekly status reporting.
• Prepare and manage project documentation including change orders, status reports, and milestone updates in alignment with Section 0 templates.
• Support coordination between Sales, Engineering, Production, and Vendors during project execution.
• Track key project milestones and proactively flag risks, delays, or open items to the Project Manager.
• Assist with ERP data entry, job setup, and tracking accuracy in Epicor.
• Support project closeout activities including final documentation, profitability review preparation, and file archiving per the Closeout Checklist.
• Maintain consistency in documentation and process adherence across all active projects, reinforcing Playbook and SOP standards.
• Log change orders, manage CO folders, and support estimating coordination per SOP-01.
• Prepare action item trackers and follow-up summaries after cross-functional meetings.

Qualifications

• 2+ years of experience in project coordination, administrative support, or operations.
• Strong organizational and multitasking skills in a fast-paced environment.
• Proficiency with Microsoft 365 tools (Excel, Outlook, Teams, Planner).
• Experience with ERP systems preferred (Epicor a plus).
• Manufacturing, construction, or production environment experience preferred.
• Familiarity with change management documentation and project lifecycle processes a plus.

Core Competencies

• Detail-Oriented Execution
• Strong Communication Skills
• Organizational Discipline
• Problem Solving
• Cross-Functional Collaboration
• Process Adherence & Continuous Improvement