Project Controls Coordinator

Ian Martin Group; Houston (TX); Hybrid; USD 76,000 - 80,000; Full time

Job summary

Ian Martin Group is seeking a detail-oriented Project Controls Coordinator in Houston, TX. This contract role supports budgeting, forecasting, and reporting across capital projects in a hybrid work setting.

The ideal candidate brings 3–5 years in project controls, strong Excel/Power BI skills, and experience with Oracle Cloud/Projects. You will interact with PMs, engineers, and contractors to ensure accurate financial controls and timely reporting.

Qualifications

• Bachelor's degree in Business, Accounting, Finance, Construction Management, Engineering, Project Controls, or related field; equivalent combinations may be considered.
• 3–5 years in project controls, cost controls, field controls, construction management, project accounting, or related field.
• Experience on large-scale capital projects in oil & gas, pipeline, terminal, utility, energy, industrial, or infra sectors.
• Strong knowledge of cost management, budgeting, forecasting, accruals, commitments, EVM, and financial reporting.
• Understanding of contract administration, invoice validation, payment certification, and change management.
• Proven analytical and problem-solving capabilities with ability to interpret complex data.
• Excellent communication, presentation, and stakeholder management skills.

Responsibilities

• Prepare, maintain, and analyze budgets, forecasts, commitments, accruals, and cost reports.
• Monitor project performance, track cost trends and variances, provide financial insights.
• Develop and maintain EAC forecasts and support EVM reporting.
• Review and validate contractor invoices, payment applications, and documentation.
• Support contract administration including change orders and cost impact assessments.
• Develop and enhance dashboards and automated reports using Excel, Power BI, and Oracle-based systems.
• Analyze large datasets to identify risks, opportunities, and performance improvements.
• Collaborate with PMs, engineers, construction teams, and contractors for accurate reporting.
• Support capital budgeting, forecasting, risk management, and project performance monitoring.
• Drive continuous improvement in project controls processes and data management.

Skills

Analytical skills

Budgeting

Forecasting

Stakeholder management

Cross-functional collaboration

Problem solving

Communication

Education

Bachelor's degree in Business/Finance/Engineering

Tools

Oracle Cloud

Oracle Projects

Power BI

Microsoft Office Suite

SharePoint

Microsoft Teams

AI tools (Copilot/ChatGPT/Claude)

Job description

Project Controls Coordinator

• Contract Length: 12 Months
• Pay Rate: $55 - $58/hour (W2), depending on experience
• Work Type: Hybrid
• Location: Houston, TX

Raise is currently hiring a contract team member on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader.

Job Overview

• We are looking for a detail-oriented and analytical project controls professional with a strong understanding of project financial management, forecasting, and reporting. You thrive in complex project environments, collaborate effectively across cross-functional teams, and leverage data-driven insights to support sound business and project decisions. Your ability to balance technical expertise with strong stakeholder engagement makes you a trusted partner throughout the project lifecycle.

Key Responsibilities

• Prepare, maintain, and analyze project budgets, forecasts, commitments, accruals, and cost reports throughout the project lifecycle.
• Monitor project performance, track cost trends and variances, and provide timely financial insights to support decision-making.
• Develop and maintain Estimate at Completion (EAC) forecasts and support earned value management (EVM) reporting.
• Review, validate, and process contractor invoices, payment applications, and supporting documentation for accuracy and compliance.
• Support contract administration activities, including change order management, cost impact assessments, and documentation control.
• Develop, maintain, and enhance project dashboards, financial reports, and automated reporting tools using Excel, Power BI, and Oracle-based systems.
• Analyze large and complex financial, operational, and project datasets to identify risks, opportunities, and performance improvement initiatives.
• Collaborate with project managers, engineers, construction teams, contractors, and other stakeholders to ensure accurate project controls and reporting.
• Support capital project budgeting, forecasting, risk management, and project performance monitoring activities.
• Drive continuous improvement in project controls processes, reporting standards, and data management practices while providing guidance and support to project teams.

Qualifications

Required

• Bachelor's degree in Business, Accounting, Finance, Construction Management, Engineering, Project Controls, or a related discipline. Equivalent combinations of education and experience may be considered.
• Minimum of 3 to 5 years of experience in project controls, cost controls, field controls, construction management, project accounting, or a related field.
• Experience supporting large-scale capital projects or programs within the oil and gas, pipeline, terminal, utility, energy, industrial, or infrastructure sectors.
• Strong knowledge of project cost management, budgeting, forecasting, accruals, commitments, earned value management, and financial reporting.
• Understanding of contract administration, invoice validation, payment certification, and change management processes.
• Proven analytical and problem-solving capabilities with the ability to evaluate and interpret complex financial and project data.
• Excellent communication, presentation, and stakeholder management skills.

Technical Skills

• Advanced proficiency in Microsoft Excel, including:
  • Pivot Tables
  • Power Query
  • XLOOKUP
  • Advanced formulas, data analysis, and reporting functions
• Experience working with:
  • Oracle Cloud
  • Oracle Projects
  • Power BI
  • Microsoft Office Suite
  • SharePoint
  • Microsoft Teams
  • AI productivity tools such as Microsoft Copilot, ChatGPT, and Claude
• Experience developing dashboards, financial reports, and automated reporting solutions is considered an asset.
• Familiarity with project controls methodologies, including:
  • Cost Management
  • Forecasting and Budget Control
  • Change Control Management
  • Earned Value Management (EVM) and Estimate at Completion (EAC)
  • Risk Management
  • Project Performance Monitoring and Reporting

Leadership Competencies

• Strong organizational and planning skills with the ability to effectively manage multiple priorities and competing deadlines.
• Demonstrated ability to build relationships, influence outcomes, and collaborate across diverse stakeholder groups.
• Self-motivated, proactive, and solutions-oriented, with the confidence to identify issues and recommend corrective actions.
• Customer-focused and collaborative, with a commitment to delivering high-quality support and service.
• Ability to coach, mentor, and train project team members on project controls processes, reporting standards, and best practices.

Working Conditions

• Primarily office-based work environment with periodic site visits to active construction and project locations.
• Occasional travel may be required to support project execution, stakeholder meetings, and project reviews.

Physical Requirements

• This position requires the ability to perform standard office-related activities, including prolonged periods of sitting and computer work. Additional requirements may include standing, walking, reaching, bending, kneeling, and occasionally lifting or carrying items weighing up to 20 pounds. Visual acuity is required for reviewing reports, financial data, dashboards, and project documentation.

Mental Requirements

• The successful candidate will demonstrate the ability to:
  • Analyze and interpret complex financial, operational, and project-related information.
  • Effectively manage multiple priorities in a fast-paced and evolving environment.
  • Exercise sound judgment and make informed decisions with minimal supervision.
  • Communicate effectively with all levels of management, project teams, contractors, vendors, and external stakeholders.
  • Develop practical solutions to complex project challenges through analytical thinking and problem-solving.
  • Organize, prioritize, and execute work independently while meeting critical deadlines.
  • Prepare professional reports, presentations, correspondence, and business documentation.
  • Maintain exceptional accuracy, attention to detail, and quality standards under demanding schedules and reporting timelines.

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