Project Controls Analyst, Senior

Spectraforce Technologies; Fresno (CA); Hybrid; USD 95,000 - 130,000; Full time

Job summary

Spectraforce Technologies is seeking a Senior Project Controls Analyst for a 12-month assignment in Fresno, CA. The role is hybrid with 1-2 days onsite per week, focusing on cost management, schedule development, forecasting, and governance across multiple project lifecycles.

You will partner with project managers and functional teams to develop schedules, monitor progress, and deliver regular variance analyses.

Qualifications

• Strong background in cost management, schedule development, forecasting, and variance analysis.
• Hands-on experience with project control systems, reporting tools, and database analytics.
• Exceptional stakeholder management, business intelligence, and communication skills across cross-functional teams.

Responsibilities

• Schedule Development & Analysis: Build, maintain, and update project schedules and cash flow/forecast plans; monitor progress and update nodes; communicate risks and status updates to stakeholders.
• Cost Plan Development & Financial Analysis: Build and analyze monthly forecast budgets; prepare performance, cost, and schedule reports; ensure data accuracy for budgets and regulatory cost responses; assist in drafting business cases and project charters; manage vendor accruals, journal entries, and PO receipts; coordinate with design, planning, and software resources.
• Project Documentation & Governance: Track milestones; ensure compliance with regulatory and internal guidelines; maintain change logs; manage EDMS; facilitate project closeout; provide variance analysis and status reports.
• General Project & Procurement Support: Assist procurement activities; support kickoff meetings and design reviews; contribute to Project Management Guidelines; under mentorship manage low-complexity projects.
• Central Data Management & Systems: Provide database support; maintain reporting tools; develop dashboards and status reports; ensure quality in department reports.
• Central Financial Analysis & Reporting: Generate weekly/monthly performance and forecast reports; design performance metrics; publish variance explanations and cost drivers for leadership.

Skills

Project controls expertise

Technical analytics

Communication & stakeholder management

Job description

Job Title: Project Controls Analyst, Senior

Duration: 12 Months

Location: Fresno, CA (1-2 days/ week onsite)

Core Qualifications & Competencies

• Project Controls Expertise: Strong background in cost management, schedule development, forecasting, and variance analysis.

• Technical & Analytics Proficiency: Hands-on experience with project control systems, reporting tools, and database analytics.

• Communication & Business Acumen: Exceptional stakeholder management, business intelligence, and communication skills across cross-functional teams.

Key Responsibilities

1. Schedule Development & Analysis

• Partner with Project Managers and functional teams to build, maintain, and update project schedules and cash flow/forecast plans.

• Monitor progress, collect project data, track milestones, and update project nodes/plans accordingly.

• Proactively identify, document, and communicate schedule risks and status updates to key stakeholders during status meetings.

2. Cost Plan Development & Financial Analysis

• Build, maintain, and analyze monthly forecast budgets, ensuring accuracy against project targets.

• Prepare project performance, cost, and schedule status reports; identify variances and recommend corrective action plans using standard industry methodologies.

• Ensure all budget, regulatory (GRC), and FERC cost responses contain accurate data agreed upon by stakeholders.

• Assist in drafting and routing Business Cases, Job Estimates, Project Charters, and Re-Authorizations for approval.

• Manage vendor invoice accruals, monthly journal entries, and PO-related goods receipts in the enterprise financial system.

• Interface with design, planning, and software resources to maintain aligned project communication.

3. Project Documentation & Governance

• Track project milestones, identify areas for process improvement, and drive post-job critiques with Project Managers.

• Ensure full compliance with regulatory, contractual, and internal utility operational guidelines throughout the project lifecycle.

• Maintain change logs (tracking scope, cost, and schedule adjustments) and support change order requests.

• Oversee the electronic document management system (EDMS) to preserve project records, meeting notes, and compliance data.

• Facilitate the complete project closeout process, resolving financial obligations to ensure proper order closure.

• Provide PMs and team members with customized monthly variance analysis and status reports.

4. General Project & Procurement Support

• Assist with procurement activities, including drafting contract documents and resolving contractor invoicing queries.

• Provide logistics and documentation support for kickoff meetings, design reviews, site walk-downs, and lessons-learned sessions.

• Support continuous improvement by providing input on Project Management Guidelines.

• Under mentorship, manage low-complexity projects or support ad-hoc departmental analyst duties (e.g., intranet site maintenance, data sheets).

5. Central Data Management & Systems

• Offer technical support for department databases, maintaining reporting tools, and consolidating data structures.

• Develop visual management tools, regular executive dashboards, and specialized reporting for status systems.

• Ensure department reports meet strict quality control standards prior to stakeholder delivery.

• Fulfill ad-hoc financial/cost requests and lead process improvement efforts.

6. Central Financial Analysis & Reporting

• Generate weekly and monthly performance, cycle forecast, and financial tracking reports (utilizing systems such as SAP/BW).

• Collaborate with stakeholders to design performance metrics aimed at meeting year-end annual budget targets.

• Summarize and publish cycle forecast variance explanations and performance reports (e.g., Green-Red Scorecards) on internal sites.

• Analyze monthly financial results and present key cost drivers to Project Management leadership.