Project Controls Analyst, Expert

BayOne Solutions; Oakland (CA); Hybrid; USD 229,233,000 - 257,887,000; Full time

Job summary

BayOne Solutions is seeking an experienced Project Controls Analyst to support a large-scale enterprise transformation in the utility sector from Oakland. The role emphasizes program financial management, forecasting, staffing alignment, and strong governance.

The ideal candidate will manage budgets, variances, and financial reporting while collaborating with Finance, PMO, IT, and vendor teams to drive data‑driven decisions.

Qualifications

• Bachelor's degree in Finance, Business, Accounting, Information Systems, or related field.
• 5+ years of experience in program financial management, project controls, PMO, or related field.
• Strong experience with budget management, variance analysis, and cost tracking.
• Hands‑on experience with SAP ECC, preferably SAP PRJ / Project System / WBS.
• Advanced Excel skills for modeling, forecasting, reconciliation, and large datasets.

Responsibilities

• Own and manage program financials: budgets, forecasts, actuals, accruals and variance analysis.
• Develop and maintain annual and periodic financial forecasts.
• Analyze plan vs. actual and forecast vs. actual results.
• Identify and explain significant variances and cost drivers.
• Track program costs and maintain accurate financial reporting.
• Support financial controls and governance processes.

Skills

Forecasting

Budgets

Actuals analysis

Variance analysis

Cost tracking

Financial reporting

Stakeholder mgmt

Cross-functional collaboration

Staffing planning

Communications

Education

Bachelor's degree in Finance/Business/Accounting/IS

Tools

SAP ECC/PRJ

Microsoft Excel

Power BI

SharePoint

Job description

Work Model: Hybrid - 1-2 days onsite per week

Candidate Requirement: Local Bay Area candidates only

Contract Duration: Through March 31, 2028

Rate Range: $80-$90 at w2

About the Role

We are seeking an experienced Project Controls Analyst, Expert to support a large-scale enterprise transformation program in the utility industry.

This role will focus heavily on program financial management, financial forecasting, resource/staffing planning, and program controls. The ideal candidate will have experience managing financials for large and complex programs and be comfortable connecting staffing plans with budgets and financial forecasts.

The successful candidate will work closely with Finance, PMO, IT, Business stakeholders, program leadership, and external vendors to ensure accurate financial reporting, resource alignment, strong financial controls, and effective program governance.

Key Responsibilities

• Own and manage program financials, including budgets, forecasts, actuals, accruals, and variance analysis.
• Develop and maintain annual and periodic financial forecasts.
• Analyze plan vs. actual and forecast vs. actual results.
• Identify, investigate, and explain significant financial variances and cost drivers.
• Track program costs and maintain accurate financial reporting.
• Support financial controls and ensure compliance with established governance processes.
• Provide executive-level financial summaries and insights to support decision‑making.

Staffing & Resource Planning

• Own and maintain the overall program staffing and resource plan.
• Align staffing requirements with approved budgets and financial forecasts.
• Track and reconcile resources across:
• Internal employees
• Forecasted hires
• Contractors
• Third‑party resources
• System integrators
• Identify staffing, budget, and resource discrepancies.
• Partner with program leadership and Finance to ensure resource plans remain aligned with program needs and financial targets.
• Perform financial updates and analysis using SAP ECC / SAP PRJ.
• Maintain accurate project financial information and cost alignment.
• Work with WBS/project structures and related financial data.
• Conduct time‑charging reviews and help validate capitalization versus expense.
• Support audit readiness and compliance with internal financial controls.

Vendor & Third‑Party Management

• Review and validate vendor invoices and third‑party expenditures.
• Validate vendor staffing plans and contracted rates.
• Compare third‑party resources against approved staffing and financial plans.
• Identify discrepancies, exceptions, and potential financial risks.
• Partner with vendors and internal stakeholders to resolve financial and resource‑related issues.

Reporting & Data Analysis

• Develop and maintain financial, staffing, and program performance reports.
• Use advanced Excel for financial modeling, forecasting, reconciliation, variance analysis, and large datasets.
• Develop dashboards and reporting solutions using Power BI when applicable.
• Support recurring weekly and monthly reporting requirements.
• Provide ad‑hoc financial and resource analysis to program leadership.

Stakeholder & Program Coordination

• Serve as a key liaison between Finance, PMO, IT, Business teams, program leadership, and vendors.
• Participate in program governance and financial review meetings.
• Communicate financial risks, resource issues, variances, and recommendations clearly to stakeholders.
• Coordinate cross‑functional efforts to resolve operational and financial issues.
• Support program leadership with data‑driven insights and recommendations.

Required Qualifications

• Bachelor's degree in Finance, Business, Accounting, Information Systems, or a related field, or equivalent experience.
• 5+ years of experience in program financial management, project controls, PMO, project controlling, or a related field.
• Strong experience with:
• Budget management
• Variance analysis
• Cost tracking
• Hands‑on experience with SAP ECC, preferably SAP PRJ / Project System / WBS.
• Advanced Microsoft Excel skills, including financial modeling, forecasting, reconciliation, variance analysis, and working with large datasets.
• Experience with staffing/resource planning and reconciliation.
• Experience managing or validating vendor financials, invoices, staffing, or third‑party spend.
• Strong communication and stakeholder management skills.
• Ability to work effectively across Finance, PMO, IT, Business, and vendor organizations.
• Experience working in a large, complex program environment.

Preferred Qualifications

• Experience supporting large-scale IT, ERP, GIS, digital transformation, or enterprise technology programs.
• Experience in the utility, energy, or regulated industry.
• Knowledge of financial controls, capitalization policies, and audit processes.
• Experience with SharePoint.
• Experience with Power BI, dashboard development, or data modeling.
• Experience with third‑party/system integrator resource management.
• Strong executive reporting and presentation skills.

Top 3 Skills

Strong experience with forecasting, budgets, actuals, variance analysis, cost tracking, and financial reporting.

2. Staffing & Resource Planning

Ability to connect staffing/resource plans with financial plans and reconcile internal, contractor, and third‑party resources.

3. Communication & Stakeholder Management

Strong ability to work cross‑functionally with Finance, PMO, IT, Business leadership, vendors, and program teams.