Senior Project Controls Specialist

Allied Staff Augmentation Partners, Inc. ( ASAP, Inc. ); San Jose (CA); On-site; USD 100,000 - 130,000; Full time

Job summary

Allied Staff Augmentation Partners, Inc. (ASAP, Inc.) is seeking a Senior Project Controls Specialist to support capital projects in the Bay Area. This position requires expertise in cost control, forecasting, budgeting, and financial reporting.

The ideal candidate will have a Bachelor's degree and at least 6 years of experience in project controls. Responsibilities include preparing budgets, maintaining cost reports, and validating budget changes. Candidates must be located within commuting distance of San Jose or San Francisco.

Qualifications

• 6–10+ years of experience in cost control or project controls roles.
• Experience in procurement activities and contract reviews.
• Preferred certifications such as RICS, AACE, or equivalent.

Responsibilities

• Support preparation of budgets and detailed cost estimates.
• Document cost assumptions and maintain monthly cost reports.
• Perform monthly cost reviews and prepare cash flow forecasts.

Skills

Cost control

Forecasting

Budgeting

Project accounting

Financial reporting

Communication skills

Education

Bachelor's degree

Tools

Cost management systems

Excel

Job description

Job Title: Senior Project Controls Specialist

Location: San Jose, CA (Candidates within commuting distance of San Jose, CA or San Francisco, CA will be considered)

Employment Type: Contract-to-Hire

ASAP is seeking a Senior Project Controls Specialist to support capital projects in the Bay Area. This role is ideal for an experienced project controls professional with a strong background in cost control, forecasting, budgeting, project accounting, and financial reporting.

Responsibilities

• Support the preparation of early-stage budgets and detailed cost estimates.
• Document cost assumptions, risk allowances, market conditions, and scope clarifications.
• Maintain all baseline budget information in project control systems.
• Maintain detailed monthly cost reports, including commitments, actuals, and accruals.
• Perform monthly cost reviews with project teams and document variance explanations.
• Prepare cash flow forecasts and track financial performance against baseline budgets.
• Process change requests and validate their budget, scope, and risk impact.
• Ensure approved changes are reflected in cost reports and project systems.
• Maintain complete, audit-ready change documentation and logs.
• Validate purchase requisitions for correct budgets, cost codes, and documentation.
• Support bid leveling, contract compliance reviews, and invoice/application verification.
• Work with project teams to resolve discrepancies, payment issues, and vendor inquiries.
• Identify financial risks and support project teams with mitigation strategies.
• Monitor schedule impacts on budgets and cash flow forecasts.
• Ensure reporting reflects accurate sequencing of work and project phase progression.
• Prepare final accounts, validate alignment with purchase orders and invoices, and ensure all costs are captured.
• Support project financial closeout activities and ensure documentation is complete and archived.
• Contribute benchmark data for future projects.
• Maintain accurate and timely updates within project management and reporting tools.
• Provide inputs for month-end, quarter-end, and finance reporting cycles.
• Track actual progress versus baseline schedules.
• Conduct root cause analysis of delays and recommend mitigation strategies.
• Maintain high standards of data quality, file management, and audit compliance.
• Perform additional duties as assigned.

Qualifications

• Bachelor's degree required.
• 6–10+ years of experience in cost control or project controls roles.
• Strong knowledge of:
• Cost reporting
• Forecasting
• Budgeting
• Project accounting
• Proficiency with cost management systems, financial tools, and Excel.
• Experience supporting:
• Procurement activities
• PR/PO processes
• Contract reviews
• Ability to analyze variances, assess risks, and clearly communicate findings.
• Experience within real estate, construction, engineering, or capital project environments preferred.
• Experience with analytics, dashboards, or automation tools supporting project financials is a plus.
• Professional certifications such as RICS, AACE, or equivalent are preferred but not required.
• Strong interpersonal, verbal, and written communication skills.
• Ability to professionally represent the organization with clients and project stakeholders.

Additional Requirements

• Candidates must currently reside within vehicle commuting distance of San Jose, CA or San Francisco, CA.