Project Controls Analyst

Patel, Greene & Associates (PGA); United States; On-site; USD 42,000 - 64,000; Full time

Job summary

Patel, Greene & Associates is seeking a reliable Project Controls Analyst to support administrative duties, project controls, and contract management for FDOT projects in Florida. The role may be based in Carrollwood or Bartow and includes preparing audit packets, AFPs, and related contractual documents while maintaining accurate project records and assisting with general office tasks.

Qualifications include a high school diploma or equivalent with 0–5 years of related experience; accounting

Qualifications

• High school diploma or equivalent required; college degree preferred.
• 0–5 years of administrative or contract support experience.
• Accounting experience preferred.

Responsibilities

• Prepare FDOT audit packets and AFPs for submission.
• Review sub-consultant packets for accuracy.
• Draft contracts, amendments, and back-up documentation.
• Setup new employees for contract training and access.
• Assist accounting with monthly statements.
• Manage front desk and office supply tasks.

Skills

Attention to detail

Communication skills

Organization

Teamwork

Education

High school diploma or equivalent

College graduate preferred

Tools

MS Office

Job description

Description

Purpose & Need

Patel, Greene & Associates (PGA) is seeking a reliable, detail-oriented Project Controls Analyst to provide administrative, project controls, contract management, and for our projects with the Florida Department of Transportation (FDOT). The ideal candidate could work from our Carrollwood or Bartow, FL office. In this role, you will prepare, review, and track audit packets, fee proposals, contracts, amendments, and sub-consultant agreements while, maintaining accurate project records, and ensuring compliance with project requirements. In addition to project controls responsibilities, this position will provide general office support, including greeting visitors, managing office supplies, coordinating deliveries, and assisting with office events and activities.

What You’ll Do

Project Controls Responsibilities

• Prepare forms and resumes for Florida Department of Transportation (FDOT) audit packets and compile in requested order.
• Prepare Automated Fee Proposals (AFP’s)
• Thoroughly review sub-consultant audit packets and AFP’s for accuracy and consistency.
• Contact sub-consultant for corrections or additional information as needed for audit packet and AFP.
• Prepare Task Work Orders (TWO), Scope(s) of Services and Fee Sheets as required.
• Draft, edit and verify contracts and their amendments, updating associated schedules.
• Prepare sub-consultant agreements and necessary back-up once the contract is finalized.
• Setup new employees for the GEC Contract (Computer Security CBT training; Acceptable Use Agreement (AUA) and VPN Access Request Form).
• Compile all forms/certificates and send to FDOT Program Manager for submittal via SailPoint.
• Request Certificate of Insurance (COI) for all projects for PGA and sub-consultants on our projects
• Ensure current COI’s have been received from all sub-consultants and request new COI once expired.
• Assist accounting team as needed.

Front Office Administrative Responsibilities

• Manage front desk operations, including answering and directing calls across all offices.
• Monitor office, breakroom supplies, and coordinate vendor deliveries.
• Complete office-related errands, including supply purchases, mail, and meeting orders.
• Assist with monthly credit card and checking statement documentation, copying, and scanning.
• Manage vehicle and conference room calendars and maintain company vehicle mileage and maintenance logs.
• Prepare, copy, scan, and compile presentations and meeting materials as needed.
• Provide proactive administrative support to PGA staff as needed.

What You’ll Need

• Highschool Diploma or Equivalent
• College graduate preferred
• 0-5 years of previous administrative or contract support experience
• Accounting experience preferred

What You’ll Bring

• Completes tasks in a thorough, accurate and timely manner meeting PGA standards with minimal errors
• Proficiency in MS Office and a wide variety of office support and administrative functions.
• good organization skills and ability to perform multiple tasks in an organized manner
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team

Working Conditions

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• While performing the duties of this job including working on a computer, the employee is regularly required to sit for prolonged periods at a desk; use hands, handle, or feel, talk, and hear.
• The employee is frequently required to stand and walk.
• The employee must be able to access and navigate each department at the organization’s facilities.
• While performing the duties of this job, the employee is occasionally exposed to outside weather conditions.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

In support of Patel, Greene and Associates’ mission to “elevate our families, communities, and profession,” we are committed to gathering the highest caliber of talent and creating an environment for each to collaborate and achieve their highest potential, ultimately delivering superior work to our clients. That means every position at PGA is open to qualified individuals regardless of race, color, religion, age, sex (including gender identity), national origin, political affiliation, sexual orientation, marital or parental status, disability, military service, or other non‑merit factor. Our criteria is simple—you must be kind, hard‑working, team‑oriented, and have the potential to be excellent at your job. By following this approach, we have built a diverse team that has made PGA one of the best firms to work for in our industry.