Project Control Analyst (Hybrid - Remote)

The Geneva Foundation; Bethesda (MD); Hybrid; USD 82,000 - 95,000; Full time

Job summary

The Geneva Foundation is seeking a Project Control Analyst to manage financial and contractual elements of government contracting projects. The role requires strong DoD experience, advanced Excel, and the ability to drive accurate forecasts and reporting.

Hybrid-remote position with on-site rotations at Bethesda, MD hub sites and other locations. Candidates should be prepared to support multiple projects and collaborate across teams to ensure funding, schedule, and cost control align with

Qualifications

• Bachelor’s degree with 5 years of relevant DoD contracting experience.
• Experience in DoD setting with understanding of Cost Accounting Standards, FAR, DFARs, and Uniform Guidance.
• Well versed in the entire life cycle of a project from proposal development through contract close out.
• Familiar with contract types, e.g., FFP, T&M, Cost Plus.
• Requires strong program financial reporting skills including forecasting, project planning and control, financial planning and analysis, cash flow management, and compliance with external and internal policies.
• Demonstrate the ability to process and analyze large volumes of data in Excel and consolidate into management level reports.
• Advanced Excel expertise.
• Ability to prioritize and work without supervision, be persistent in follow-through.
• Possess qualities of integrity, credibility, and dedication to the mission of Geneva

Responsibilities

• Interface with the Project Team to provide financial support and analysis.
• Collaborate with the Project Team to build appropriate work breakdown structure to comply with customer requirements and allow for accurate time charging and financial projections.
• Process, input, and maintain accurate records for grants/contracts, subcontract/vendor/consultant agreements, and modifications.
• Review, validate and report project actual costs incurred for labor and other direct costs.
• Document and submit information in support of accruals for work performed but not yet invoiced in accordance with internal policies.
• Work with the Project Team to collect bottom up financial forecasts/ETC/EAC and enter into the financial management tool.
• Review trends to assess accuracy of the financial forecast and remediate issues.
• Responsible for accuracy in financial reporting for cost, revenue and profitability per contract obligations.
• Work with procurement to review vendor/subcontractor/consultant agreements to validate funding and contract type are appropriate.
• Perform analyses and prepare reports to ensure projects stay within negotiated parameters and government cost control guidelines.
• Assist with/prepare schedule risk assessments to identify and mitigate program cost and scheduling risks.
• Ensure adequate funding availability by maintaining records of expenditures and submitting timely funding requests.
• Incorporate contractual changes into control systems and maintain realistic contract cost and schedule baselines.
• Effectively communicate with leadership and customers regarding financial status, metrics and deliverables.
• Review and execute close-out activities including final reconciliation of expenses and invoices, and ensure all subcontract invoices are paid.
• Assist in preparing for internal and external audits.

Skills

Financial analysis

Forecasting

Data consolidation

Communication

Education

Bachelor’s degree

Tools

Excel

Job description

About the Position

The Project Control Analyst requires proven experience across project planning and control with a background in government contracting. The Analyst will work alongside the Project Team in support of managing the financial and contractual elements of projects.

This is a hybrid-remote position; rotationally on-site at our hub sites in Bethesda, MD; Rockville, MD; Fayetteville, NC and Tacoma, WA

Compensation: $82,000 - $95,000

QUALIFICATIONS

• Bachelor’s degree + 5 years of relevant experience
• Experience in DoD setting with understanding of Cost Accounting Standards, FAR, DFARs, and Uniform Guidance
• Well versed in the entire life cycle of a project from proposal development through contract close out
• Familiar with contract types, e.g., FFP, T&M, Cost Plus
• Requires strong program financial reporting skills to include responsibility for accurate forecasting, project planning and control, financial planning and analysis, cash flow management, and compliance with external and internal policies
• Demonstrate the ability to process and analyze large volumes of data in Excel and consolidate into management level reports
• Advanced Excel expertise
• Ability to prioritize and work without supervision, be persistent in follow-through
• Possess qualities of integrity, credibility, and dedication to the mission of Geneva

RESPONSIBILITIES

• Interface with the Project Team to provide financial support and analysis
• Collaborate with the Project Team to build appropriate work breakdown structure to comply with customer requirements and allow for accurate time charging and financial projections
• Process, input, and maintain accurate records for grants/contracts, subcontract/vendor/consultant agreements, and modifications
• Review, validate and report project actual costs incurred for labor and other direct costs
• Document and submit information in support of accruals for work performed but not yet invoiced in accordance with internal policies
• Work with the Project Team to collect bottom up financial forecasts/Estimates to complete (ETC)/Estimates at completion (EAC) and enter into the financial management tool
• Review trends to assess accuracy of the financial forecast and work with Project Team to remediate any issues
• Responsible for accuracy in financial reporting for cost, revenue and profitability in accordance with contractual obligations
• Work with procurement to review vendor, subcontractor, and consultant agreements to validate funding and contract type are appropriate based on prime contract
• Perform analyses and prepare reports in order to ensure that projects are within negotiated and agreed-upon parameters and government cost control guidelines
• Assist with/prepare schedule risk assessments to identify and mitigate program cost and scheduling risks
• Ensure adequate funding availability by maintaining accurate records of expenditures, directing preparation of expenditure projections, and submitting timely requests for additional funding to the Project Team and then government
• Incorporate contractual changes into control systems by staying aware of outstanding work against each contract in order to maintain realistic contract cost and schedule baselines
• Effectively communicate with leadership and customers regarding financial status, metrics and deliverables
• Review and execute close‑out activities, including but not limited to, final reconciliation of direct and indirect expenses to ensure all appropriate expenses have been posted; reconciliation of invoices (billed and received); and all subcontract invoices have been received and paid
• Assist in preparing for internal and external audits