Project Clerk

Phillips Infrastructure; Houston (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Phillips Infrastructure is seeking an administrative support specialist for Field Operations, located onsite in Angleton, TX. The role focuses on implementing systems, procedures, and policies as directed by the corporate office.

Responsibilities include handling accounts payable, payroll, credit card processing, HR support for new hires, and general office duties. Strong organization and Excel skills are essential for success in this busy role.

Qualifications

• Ability to stay organized while handling multiple tasks in a field setting.
• Experience in construction field environments is preferred.
• Proficiency with Microsoft Excel and basic computer skills.
• Comfortable with implementing new policies and procedures.

Responsibilities

• Accounts Payable: issue field purchase orders, match delivery tickets, obtain approvals, meet monthly close deadlines.
• Payroll: collect timecards, secure approvals, meet payroll deadlines.
• Credit Card: collect receipts, ensure proper coding, close monthly books.
• HR: assist new employees with employment packages, verify documents, submit payroll info timely.
• General office duties as directed by project management.

Skills

Organized

Multi-tasking

Construction field experience

Microsoft Excel

Basic computer skills

Policy implementation

Education

High school diploma

Tools

Microsoft Excel

Job description

• This position will be a maximum of 45 hours per week and will be located onsite in Angleton, TX.

• This position will be a maximum of 45 hours per week and will be located onsite in Angleton, TX.

Summary

Provides administrative support for Field Operations and implementing systems, procedures, and policies as directed by the corporate office.

Essential Duties And Responsibilities

• Accounts Payable responsibilities involve issuing field purchase orders, collecting and matching delivery tickets, obtaining proper approvals, and adhering to monthly closing deadlines


• Payroll responsibilities involve collection of timecards, appropriate approvals, and adhering to payroll processing deadlines


• Credit Card responsibilities include collecting receipts, ensuring proper coding on receipts, and adhering to monthly closing deadlines


• Human Resource responsibilities involve assisting new employees with employment package completion, verifying documents and completeness of package, and adhering to deadlines of submitting information to payroll and human resources for processing


• General office duties as directed by project management

Supervisory Responsibilities:

None

Requirements

Organized and able to handle multiple tasks simultaneously, construction field experience, average experience in Microsoft Excel and basic computer skills, and be comfortable with implementing new policies and procedures.

Education And Experience

• High school diploma preferred

Candidates that accept an offer of employment are required to undergo and successfully complete a pre-employment physical examination. This exam is essential to ensure that all potential employees meet the necessary health and fitness standards for the role. The examination includes a series of tests and evaluations conducted by a certified medical professional to assess overall physical health, identify any potential medical conditions that could interfere with job performance, and verify that the candidate is capable of safely performing the essential duties of the position.

Completion and clearance of this physical are mandatory steps in the hiring process.