Project Billing Specialist

Perkins Eastman; Chicago (IL); Hybrid; USD 60,000 - 75,000; Full time

Job summary

An established industry player in architectural design is seeking a detail-oriented professional to join their Finance & Accounting team. This role involves processing complex billing, ensuring compliance with client contracts, and collaborating with project managers to maintain financial integrity. The ideal candidate will possess strong analytical skills and a passion for sustainable design. With a commitment to ethical practices and a supportive work environment, this position offers the chance to contribute to meaningful projects that impact the built environment positively.

Benefits

Robust medical, dental, and vision coverage

401k Options

PTO

Company Paid Holidays

Life Insurance

Professional Development

Qualifications

• Minimum 2 years of experience in a professional services environment.
• Ability to maintain confidentiality and manage confidential information.

Responsibilities

• Process high volume of complex bills and ensure timely invoicing.
• Prepare monthly billing reports and coordinate follow-ups.

Skills

Microsoft Office

Analytical Skills

Communication Skills

Problem-Solving

Time Management

Organizational Skills

Education

Associate Degree

Bachelor's Degree

Job description

Hiring for any of the following locations only: Austin, Pittsburgh, Dallas, Chicago, Washington, DC, Raleigh, Charlotte.

Life at PE:
Perkins Eastman is a global architectural design practice with expertise in all aspects of the built environment, working at all scales, and at every level of detail. With studios in 24 locations worldwide, we design for people, to leave a lasting and positive impact on the human experience and the world we inhabit. This is captured in our ethos "human by design".

We believe design is a collaborative art and we are structured as an integrated practice of passionate professionals committed to delivering the best design for our clients. Our team of diverse and complementary talents work together in studios, that can draw from relevant expertise and points of view from across the whole practice to analyze and solve the specific design challenges they are working on. Within the firm we have 18 practice areas, cores of expertise, that focus as centers of knowledge and analysis, that are both an essential foundation and fuel for the creative design work. Sustainability is intrinsic to our design approach. It is an essential ingredient for the design teams throughout the process, adding valuable insights, ideas, and research to the process. For us all good design is sustainable.

Primary Responsibilities:

• Process high volume of complex bills.
• Ensure that invoicing is timely and accurate according to the client contract and in compliance with the firm’s policies and internal controls to ensure integrity of the firm’s financials.
• Works closely with project managers/project accountant to coordinate and assist with all invoices related activities.
• Prepare monthly billing reports and analyses, to share with project managers and project accountants. Coordinate follow-up and corrections in timely manner.
• Review unbilled labor report monthly to ensure professional services are invoiced to the clients in timely manner.
• Correspond to client inquiries and troubleshoot in a timely manner. Escalate issues as needed. (e.g., audit requests, billing & payment reconciliation)
• Monthly assessment of net billing in comparison to net revenue
• Performs related duties as assigned.

Key Skills:

• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• Full knowledge of Microsoft Office tools is required.
• Highly organized and detail-oriented
• Strong mathematical and analytical skills
• Excellent oral and written communication skills
• Proven ability to handle multiple projects simultaneously.
• Eager to learn and takes initiative.
• Good problem-solving and time management

Required Qualifications

• Associate degree required, and bachelor’s degree preferred.
• A minimum of 2 year of experience within a professional services environment preferably in Architectural, Engineering and Construction.
• Ability to multi-task and meet deadlines in a fast-paced, dynamic environment.
• Ability to maintain confidentiality and manage confidential information.
• Possess and demonstrate the highest degree of integrity Commitment to ethical behavior and compliance with all Company policies, current FASB guidance, and US and International laws.
• Passion for and fundamental understanding of sustainable design.
• CPHD, LEED and/or WELL accreditations, progress toward licensure (NCIDQ) are pluses.

What we offer you:

• Robust medical, dental and vision coverage
• 401k Options
• PTO
• Company Paid Holidays
• Life Insurance
• Professional Development

PE has a hybrid policy that allows flexibility for our employees in managing their working days and hours to cater to their diverse needs.

Compensation may vary based on the job level and your geographic work location.

Department: Finance & Accounting

Salary Range: $60,000-$75,000

Location: Must be within commuting distance to any of our preferred locations: Austin, Pittsburgh, Dallas, Chicago, Washington, DC, Raleigh, Charlotte.

Perkins Eastman is an affirmative action, equal opportunity employer and a participant in the U.S. Federal E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

Perkins Eastman is monitoring an increased frequency of recruitment frauds. Unscrupulous individuals are contacting job seekers and pretending to represent Perkins Eastman or specific persons at Perkins Eastman.

These fraudsters use emails, texts, letters, faxes, and phone calls to make false offers of employment with Perkins Eastman or to provide services related to employment (assistance in obtaining visa, travel arrangements, job training, proof of identity, etc.).

The offers, which appear to be legitimate and may use Perkins Eastman’s logo, often include specific details about a job description and related information such as salary, benefits, training, and a start date. The offers are often accompanied by requests for payment and/or sensitive personal information such as bank account information, credit card number, passport number, or other information that could be used to commit identity theft.

If you are seeking employment with Perkins Eastman, you should guard against recruitment fraud and pay close attention to these key facts :

• Neither Perkins Eastman nor our authorized third-party recruiting partners will ever ask for payments of any kind. Perkins Eastman does not collect personal banking, passport, visa, or other sensitive personal data as part of the recruitment process. You should never send money or personal details to anyone suggesting they can provide employment with Perkins Eastman.
• Legitimate emails from Perkins Eastman end [e-mail]
• Messages from fraudsters often come from webmail addresses such as gmail.com, hotmail.com and yahoo.com, or from addresses that incorporate part of a company’s name, such as PerkinsEastmanCorporation.com or PERKINS EASTMAN-HR.com. Do not trust information provided to you from any domain name other [e-mail].
• Before making an employment offer, Perkins Eastman will always invite prospective candidates, either by phone or email from a legitimate Perkins Eastman email account to a formal interview, either virtual or in-person.
• Messages from fraudsters often contain spelling and grammatical errors.
• If you receive unsolicited or suspicious offers of employment from Perkins Eastman, or simply want to verify the authenticity of an offer from Perkins Eastman, you are advised to immediately stop all communication with this individual and forward the unedited email message or details of the offer [e-mail] .

PERKINS EASTMAN treats incidents of fraud seriously so,if your personal information has been compromised, you are encouraged to report any incident to the local authorities. To learn more, click here: https://consumer.ftc.gov/articles/job-scams