Project Billing Analyst I

Voith GmbH Group; Ludington (MI); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Flexibility with Work/Life Balance

Competitive Compensation and Benefits

401K with generous company match

Job summary

Voith GmbH Group in Ludington, MI is seeking a Project Billing Analyst to provide on-site financial support during field execution. You will manage T&M billings, cost validation, and SAP-based reallocations, partnering with the home office to ensure accurate cost recovery and reporting.

The role requires strong Excel skills, analytic mindset, and the ability to work with cross-functional teams in a fast-paced environment.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Two or more years of experience in project billing or related field preferred.
• Experience supporting field services, construction, industrial, or project-based environments is preferred.
• Experience preparing Time & Materials (T&M) invoices is highly desirable.
• Advanced proficiency in Microsoft Excel.
• Experience with ERP systems (SAP experience is a plus).
• Ability to interpret customer contracts, pricing schedules, labor rates, and billing requirements.
• Strong analytical, problem-solving, and critical-thinking skills with the ability to identify and resolve billing discrepancies.
• Excellent attention to detail and a high level of accuracy.
• Strong organizational and time management skills with the ability to prioritize multiple deadlines.
• Effective oral and written communication skills.
• Ability to work independently while collaborating effectively with cross-functional teams.

Responsibilities

• Prepare, validate, and submit accurate and timely T&M billings in accordance with contract terms, rates, markups, billing schedules, and customer-specific requirements.
• Review and validate labor, expenses, subcontractor, material, equipment, and other project costs to ensure completeness, accuracy, proper coding, and supporting documentation.
• Ensure project costs are charged to the appropriate WBS, cost element, and/or activity, and coordinate with project and functional teams to resolve discrepancies.
• Prepare and process cost corrections and reallocations in SAP in accordance with company procedures.
• Monitor contract funding, billing limitations, and other commercial requirements that may impact cost recovery.
• Maintain accurate billing and cost records and provide regular reporting and analysis of actual costs, billed and unbilled balances, cost recovery, and outstanding commercial issues.
• Support project forecasting activities by providing accurate site cost information, identifying cost trends, and highlighting risks and opportunities affecting project financial performance.
• Identify and implement process improvements that enhance billing accuracy, cost visibility, and overall project financial performance.
• Create and maintain WBS elements and ensure alignment between project cost structures and site schedule activities.
• Provide support to the Contract Manager with cost documentation and analysis, as required.
• Assist with customer reporting.

Skills

Analytical skills

Attention to detail

Time management

Communication skills

Problem solving

Team collaboration

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

Microsoft Excel

SAP

Job description

Interested to learn about Voith? Check out our video "Voith Careers" on YouTube.

Reasons you’ll love working here:

• Flexibility with Work/Life Balance
• Competitive Compensation and Benefits Package
• 401K with generous company match

THIS PROJECT IS ONSITE AT THE PROJECT IN LUDINGTON, MI

Summary

The Project Billing Analyst provides on-site financial support throughout the field execution phase of a project. This role is responsible for site-level cost tracking, Time & Materials (T&M) billing, and financial administration, while working in close partnership with the home office Project Controller to support project financial reporting, cost control, and cost recovery. The Site Project Controller collaborates with Site and Project Management, Project Controllers, Contract Managers, and other functional teams to ensure costs are accurately recorded, properly allocated, supported, and recovered in accordance with contractual requirements and company policies. The ideal candidate is detail-oriented, analytical, proactive, and effective at resolving cost and billing issues in a fast-paced site environment.

Responsibilities

• Prepare, validate, and submit accurate and timely T&M billings in accordance with contract terms, rates, markups, billing schedules, and customer-specific requirements.
• Review and validate labor, expenses, subcontractor, material, equipment, and other project costs to ensure completeness, accuracy, proper coding, and supporting documentation.
• Ensure project costs are charged to the appropriate WBS, cost element, and/or activity, and coordinate with project and functional teams to resolve discrepancies.
• Prepare and process cost corrections and reallocations in SAP in accordance with company procedures.
• Monitor contract funding, billing limitations, and other commercial requirements that may impact cost recovery.
• Maintain accurate billing and cost records and provide regular reporting and analysis of actual costs, billed and unbilled balances, cost recovery, and outstanding commercial issues.
• Support project forecasting activities by providing accurate site cost information, identifying cost trends, and highlighting risks and opportunities affecting project financial performance.
• Identify and implement process improvements that enhance billing accuracy, cost visibility, and overall project financial performance.
• Create and maintain WBS elements and ensure alignment between project cost structures and site schedule activities.
• Provide support to the Contract Manager with cost documentation and analysis, as required.
• Assist with customer reporting.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent combination of education and experience may be considered.
• Two (2) or more years of experience in project billing, contract billing, accounting, project controls, or a related field preferred.
• Experience supporting field services, construction, industrial, or project-based environments is preferred.
• Experience preparing Time & Materials (T&M) invoices is highly desirable.
• Advanced proficiency in Microsoft Excel.
• Experience with ERP systems (SAP experience is a plus).
• Ability to interpret customer contracts, pricing schedules, labor rates, and billing requirements.
• Strong analytical, problem-solving, and critical-thinking skills with the ability to identify and resolve billing discrepancies.
• Excellent attention to detail and a high level of accuracy.
• Strong organizational and time management skills with the ability to prioritize multiple deadlines.
• Effective oral and written communication skills.
• Ability to work independently while collaborating effectively with cross-functional teams.

Additional Information:

• This position requires a full-time, on-site presence at the job site in Ludington, MI.
• The role requires regular on-site attendance, including up to six days per week during critical project phases. Flexibility and availability to support the project schedule are essential.

* This job description is intended to describe the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Management reserves the right to assign or modify duties as business needs require.