Project Billing Analyst I

Voith GmbH Group; United States; On-site; USD 90,000 - 120,000; Full time

Job summary

Voith US Inc. is seeking a Site Project Controller to provide on-site financial support during field execution. You will manage T&M billings, verify costs, and support cost recovery while coordinating with home office and project teams at Ludington, MI.

The role requires accurate cost recording, timely reporting, and strong analytical skills to resolve billing issues in a fast-paced environment. On-site presence is essential for up to six active project phases.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent combination of education and experience may be considered.
• Two (2) or more years of experience in project billing, contract billing, accounting, project controls, or a related field preferred.
• Experience supporting field services, construction, industrial, or project-based environments is preferred.
• Experience preparing Time & Materials (T&M) invoices is highly desirable.
• Advanced proficiency in Microsoft Excel.
• Experience with ERP systems (SAP experience is a plus).
• Ability to interpret customer contracts, pricing schedules, labor rates, and billing requirements.
• Strong analytical, problem-solving, and critical-thinking skills with the ability to identify and resolve billing discrepancies.
• Excellent attention to detail and a high level of accuracy.
• Strong organizational and time management skills with the ability to prioritize multiple deadlines.
• Effective oral and written communication skills.
• Ability to work independently while collaborating effectively with cross-functional teams.

Responsibilities

• Prepare, validate, and submit accurate and timely T&M billings in accordance with contract terms, rates, markups, billing schedules, and customer-specific requirements.
• Review and validate labor, expenses, subcontractor, material, equipment, and other project costs to ensure completeness, accuracy, proper coding, and supporting documentation.
• Ensure project costs are charged to the appropriate WBS, cost element, and/or activity, and coordinate with project and functional teams to resolve discrepancies.
• Prepare and process cost corrections and reallocations in SAP in accordance with company procedures.
• Monitor contract funding, billing limitations, and other commercial requirements that may impact cost recovery.
• Maintain accurate billing and cost records and provide regular reporting and analysis of actual costs, billed and unbilled balances, cost recovery, and outstanding commercial issues.
• Support project forecasting activities by providing accurate site cost information, identifying cost trends, and highlighting risks and opportunities affecting project financial performance.
• Identify and implement process improvements that enhance billing accuracy, cost visibility, and overall project financial performance.
• Create and maintain WBS elements and ensure alignment between project cost structures and site schedule activities.
• Provide support to the Contract Manager with cost documentation and analysis, as required.
• Assist with customer reporting.

Skills

Advanced Excel

Analytical thinking

Problem solving

Attention to detail

Time management

Communication skills

Independent work

Cross-functional collaboration

Education

Bachelor’s degree in Accounting, Finance, Business Administration, or related field

Tools

SAP

Microsoft Excel

Job description

The Voith Group is a global technology company. With its broad portfolio of systems, products, services and digital applications, Voith sets standards in the markets of energy, paper, raw materials and transport & automotive. Founded in 1867, the company today has around 20,700 employees, sales of € 4,8 billion and locations in over 60 countries worldwide and is thus one of the larger family-owned companies in Europe.

Voith Hydro is hiring for:

Interested to learn about Voith? Check out our video " Voith Careers " on YouTube.

Reasons you’ll love working here:

• Flexibility with Work/Life Balance
• Competitive Compensation and Benefits Package
• 401K with generous company match

THISPROJECTISONSITEATTHEPROJECTINLUDINGTON,MI

Summary

The Site Project Controller provides on-site financial support throughout the field execution phase of a project. This role is responsible for site-level cost tracking, Time & Materials (T&M) billing, and financial administration, while working in close partnership with the home office Project Controller to support project financial reporting, cost control, and cost recovery. The Site Project Controller collaborates with Site and Project Management, Project Controllers, Contract Managers, and other functional teams to ensure costs are accurately recorded, properly allocated, supported, and recovered in accordance with contractual requirements and company policies. The ideal candidate is detail-oriented, analytical, proactive, and effective at resolving cost and billing issues in a fast-paced site environment.

Responsibilities

• Prepare, validate, and submit accurate and timely T&M billings in accordance with contract terms, rates, markups, billing schedules, and customer-specific requirements.
• Review and validate labor, expenses, subcontractor, material, equipment, and other project costs to ensure completeness, accuracy, proper coding, and supporting documentation.
• Ensure project costs are charged to the appropriate WBS, cost element, and/or activity, and coordinate with project and functional teams to resolve discrepancies.
• Prepare and process cost corrections and reallocations in SAP in accordance with company procedures.
• Monitor contract funding, billing limitations, and other commercial requirements that may impact cost recovery.
• Maintain accurate billing and cost records and provide regular reporting and analysis of actual costs, billed and unbilled balances, cost recovery, and outstanding commercial issues.
• Support project forecasting activities by providing accurate site cost information, identifying cost trends, and highlighting risks and opportunities affecting project financial performance.
• Identify and implement process improvements that enhance billing accuracy, cost visibility, and overall project financial performance.
• Create and maintain WBS elements and ensure alignment between project cost structures and site schedule activities.
• Provide support to the Contract Manager with cost documentation and analysis, as required.
• Assist with customer reporting.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent combination of education and experience may be considered.
• Two (2) or more years of experience in project billing, contract billing, accounting, project controls, or a related field preferred.
• Experience supporting field services, construction, industrial, or project-based environments is preferred.
• Experience preparing Time & Materials (T&M) invoices is highly desirable.
• Advanced proficiency in Microsoft Excel.
• Experience with ERP systems (SAP experience is a plus).
• Ability to interpret customer contracts, pricing schedules, labor rates, and billing requirements.
• Strong analytical, problem-solving, and critical-thinking skills with the ability to identify and resolve billing discrepancies.
• Excellent attention to detail and a high level of accuracy.
• Strong organizational and time management skills with the ability to prioritize multiple deadlines.
• Effective oral and written communication skills.
• Ability to work independently while collaborating effectively with cross-functional teams.

Additional Information:

• This position requires a full-time, on-site presence at the job site in Ludington, MI.
• The role requires regular on-site attendance, including up to six days per week during critical project phases. Flexibility and availability to support the project schedule are essential.

* This job description is intended to describe the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Management reserves the right to assign or modify duties as business needs require.

Voith US Inc. is an EEO/AA/VEVRAA compliant Federal Contractor and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or any other classification protected by federal, state, or local law.We welcome everyone to apply, especially those individuals who are underrepresented in the industry including people of color, LGBTQI+ community, women, individuals with disabilities (both seen and unseen), Veterans, people of any age or family status. We embrace the competitive advantage that diversity brings and we strive to create a working environment that is inclusive of thought and talent.