Project Billing & Administration Specialist

Intepros; Center Square (PA); On-site; USD 52,000 - 76,000; Full time

Job summary

IntePros is seeking a Project Administrator to support site investigation and remediation practices in Blue Bell, PA. The role combines administrative duties with accounting support, interacting with client billing, vendors, subcontractors, and accounting staff.

The ideal candidate has an associate degree in accounting or finance, at least one year of related experience, strong Excel skills, and the ability to manage multiple projects in a fast-paced environment while maintaining accuracy and

Qualifications

• Associate’s degree in accounting or finance is required.
• At least 1 year of related project administration experience for a professional services firm, preferably in engineering.
• Ability to read contracts/subcontracts and write moderately complex correspondence.
• Knowledge of job costing, contract file administration, and project revenue understanding.
• Working knowledge of Microsoft Office and proficiency in Excel.
• Prior BST experience preferred.
• Accurate data entry, writing, and editing skills.
• Ability to manage multiple projects in a fast-paced, deadline-driven environment.

Responsibilities

• Read and interpret contract provisions and set up project information in the accounting database per contract terms and company policies.
• Verify and edit project rate schedules and demographic data.
• Ensure mark-ups, tax components and invoice masks align with contract provisions.
• Review employee expense reports and perform required data entry and corrections.
• Understand timesheet flow related to labor, codes, and billing.
• Initiate billing cycle, prebill reports, edits, and finalize invoices with attachments.
• Submit invoices to corporate accounting and client as directed by Project Manager.
• Track accounts receivable and accounts payable for project processing.
• Assess project revenue, identify variances, and adjust budgets; enter percent complete as instructed.

Skills

Strong organizational skills

Attention to detail

Fast-paced environment

Education

Associate’s degree in accounting or finance

Tools

Infor CloudSuite FSM

Excel

BST

Microsoft Office

Job description

IntePros is seeking a Project Administrator to support site investigation and remediation practices in Blue Bell, PA. The role combines administrative duties with accounting support, interacting with client billing, vendors, subcontractors, and accounting staff.

The ideal candidate has an associate degree in accounting or finance, at least one year of related experience, strong Excel skills, and the ability to manage multiple projects in a fast-paced environment while maintaining accuracy and