Environmental Project Administrator & Billing Specialist

IntePros; Austin (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

IntePros is seeking a Project Administrator to support the Austin, TX office in administrative and accounting functions for site investigation, remediation, and environmental management practices. The role interfaces with client billing, vendors and subcontractors.

Key system is Infor CloudSuite FSM; BST experience is a big plus. Responsibilities include contract setup, billing, and reporting with strict adherence to deadlines.

Qualifications

• Associate’s degree in accounting or finance (required).
• At least 1 year of related project administration experience for professional services.
• Ability to read and comprehend contracts and subcontract agreements.
• Knowledge of job costing and project revenue.
• Working knowledge of Microsoft Office and Excel.
• BST experience preferred.
• Accurate data entry, writing and editing skills.
• Ability to work in a fast-paced, deadline-oriented environment and manage multiple projects.

Responsibilities

• Read and interpret contract provisions and set up accurate project information in the accounting database per contract terms and company policies.
• Verify and/or edit project rate schedules and demographic data provided by Project Managers.
• Ensure mark-ups, tax components and invoice masks align with contract provisions.
• Review employee expense reports and enter required data for payment processing.
• Understand the timesheet flow as it relates to labor and project billing.
• Initiate billing cycle by generating prebill reports and finalize invoices with attachments.
• Track accounts receivable and accounts payable for project processing.
• Assess project revenue by identifying variances and adjusting budgets; enter percent complete as directed.
• Generate established system reports and assist with other office admin tasks.

Skills

Data entry accuracy

Contract reading comprehension

Billing coordination

Education

Associate’s degree in accounting or finance

Tools

Infor CloudSuite FSM

BST

MS Office

Job description

IntePros is seeking a Project Administrator to support the Austin, TX office in administrative and accounting functions for site investigation, remediation, and environmental management practices. The role interfaces with client billing, vendors and subcontractors.

Key system is Infor CloudSuite FSM; BST experience is a big plus. Responsibilities include contract setup, billing, and reporting with strict adherence to deadlines.