Project Associate - Remote

Coda Search│Staffing; United States; On-site; USD 42,000 - 64,000; Full time

Job summary

Coda Search Staffing is recruiting a Project Coordinator to support a growing creative production team for a recognized real estate development company. This role will help manage projects from initial request through production, keeping deliverables, information, timelines, and communication organized across multiple teams and outside partners.

Fully remote role with potential to collaborate across internal teams and external production partners.

Qualifications

• Associate's or Bachelor's degree preferred.
• Experience coordinating projects in a professional setting.
• Experience using project management/workflow platforms (Airtable/Asana/Smartsheet).
• Ability to read technical drawings, plans, specifications, layouts or similar documents.
• Strong organizational skills with the ability to manage multiple deadlines.
• Excellent written and verbal communication; able to work with internal teams and external partners.
• Proficiency with MS Office (Word, Excel, PowerPoint).

Responsibilities

• Coordinate multiple creative projects through all production stages.
• Manage project intake, gather information and materials to begin production.
• Coordinate handoffs between internal teams and external partners.
• Track timelines, deliverables, and outstanding items; keep stakeholders informed.
• Communicate updates, questions, delays, and next steps professionally.
• Maintain accurate project data across PM tools and docs.
• Coordinate requests for assets and materials needed for projects.
• Review project information for accuracy before production.
• Identify workflow bottlenecks and propose practical solutions.
• Support quality control and process improvements as the team grows.

Skills

Organizational skills

Communication

Attention to detail

Education

Associate's degree

Bachelor's degree

Tools

Airtable

Asana

Smartsheet

Job description

Coda is currently recruiting for a Project Coordinator to support a growing creative production team for a recognized real estate development company. This person will help manage projects from initial request through production, keeping deliverables, information, timelines, and communication organized across multiple teams and outside partners.

Fully Remote

What You'll Do:

Coordinate multiple creative projects simultaneously, ensuring work moves efficiently through each stage of the process.

Manage project intake by gathering required information, files, specifications, and other materials needed to begin production.

Coordinate handoffs between internal teams and external production partners.

Track project timelines, deliverables, and outstanding items while keeping stakeholders informed of progress.

Communicate professionally with project stakeholders regarding updates, questions, potential delays, and next steps.

Maintain accurate project information across project management platforms, spreadsheets, communication tools, and other systems.

Coordinate requests for creative assets and materials needed to complete projects.

Review project information for accuracy and completeness before work moves into production.

Help identify workflow challenges and bottlenecks and work with team members to find practical solutions.

Support quality control efforts to ensure deliverables meet established guidelines and requirements.

Assist with process improvements and new creative initiatives as the team continues to grow.

What We're Looking For:

Associate's or Bachelor's degree in Business, Project Management, Architecture, Construction Management, or a related field preferred.

Previous experience in project coordination, administrative support, creative operations, or another project-based environment.

Experience using project management or workflow platforms such as Airtable, Asana, Smartsheet, or similar tools.

Ability to understand and interpret technical drawings, plans, specifications, layouts, or other visual/technical documentation.

Highly organized with strong attention to detail and the ability to manage multiple deadlines at once.

Strong written and verbal communication skills with the ability to work effectively with both internal teams and external partners.

Proficiency with Microsoft Office, including Word, Excel, and PowerPoint.

If you're an organized project associate who enjoys keeping complex workflows moving and working with creative and technical teams, I'd love to connect!