Project Assistant (PERM)

Connexion Systems + Engineering; Cambridge (MA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) plan

Paid time off

Job summary

Connexion Systems & Engineering Inc. in Boston, MA is seeking a Project Assistant to support a law firm practice with administrative tasks, file management, scheduling, travel coordination, and document preparation.

The role offers a path toward more senior legal support roles for capable candidates. The position includes strong emphasis on organization, communication, and multitasking, with duties spanning docketing input, invoice requests, and client/attorney support across the Day Pitney

Responsibilities

• Assist with maintaining client files and records – both virtual and hard copy

Job description

Project Assistant (PERM) Location: Boston, MA Salary: $55 - 65K

Position Summary: The Project Assistants are members of the practice support team and provide primarily administrative support to PCD personnel. This position provides a foundation for working within a law firm practice, and Project Assistants with experience, and growth of skills, could have an opportunity to move into a more senior role providing direct legal support for timekeepers.

Responsibilities:

• Assist with maintaining client files and records – both virtual and hard copy
• Answer, screen, and forward telephone calls; assist and provide information, as appropriate
• Proactively manage contacts in Outlook and firm's contact management system
• Make travel arrangements for attorneys and clients
• Schedule and coordinate conference calls, meetings and appointments, including conference room reservations, audio/visual equipment and food, as needed
• Enter tasks, dates and deadlines into the firm's docketing system
• Submit requests for invoice payments, checks, and expense reimbursements for the department and Trust Operations Department
• Create, edit, format and proofread documents
• Handle incoming mail (open, date stamp, virtually file and route)
• Assist with preparation and filing of court documents
• Make copies and scan document projects
• Assist with assembly of legal documents and tax filings
• Register attorneys for seminars, CLEs, and annual memberships
• Assist with filing, mailing and other projects
• Assist with tasks relating to the Trust Operations department including brokerage account downloading and check requests
• Assist with requests and projects across the Day Pitney footprint as part of the Project Assistant Pool and the PCD team
• Perform other duties as assigned

Qualifications/Requirements:

• College education preferred
• Licensed state notary, or will complete the application shortly after hire at Firm expense
• Excellent technology skills, knowledge of Microsoft Office products, and ability to learn a number of firm and legal software applications
• Strong ability to communicate clearly and concisely, with tact and professionalism, in every medium of communication (in person, telephone, e-mail), with both internal and external constituents
• Ability to complete assignments with minimal supervision
• Excellent time management, organization, and multi-tasking skills
• Detail oriented; excellent proofreading skills
• Demonstrates excellent client service skills
• Willing and eager to undertake additional responsibilities and assist others when needed
• Ability to be reliable, flexible and adaptable in a variety of situation

Compensation & Benefits:

This position offers a compensation range of $55,000 to $65,000 annually, commensurate with experience and qualifications. Final compensation will be determined based on factors such as experience, skills, and qualifications. Staff may also be eligible for discretionary year-end bonuses and annual merit-based increase. The comprehensive benefits package includes medical, dental, vision, life, and disability insurance, a 401 (k) retirement plan and paid time off.